ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 24th November 2011
120. Present:
Councillors P Allen, (Chairman), A Campbell,
P Meadow-Jones, Councillor G Timms and A McLaven (Clerk).
121. Apologies:
Apologies were received and accepted from N Reynolds and B Rootham,
122. Open Session for the public
There were no members of the public in attendance.
123. Minutes of 19th September
The agreed corrections having been made these were signed as a true and correct record. Proposed A Campbell seconded P Meadow-Jones, All in favour.
124. Minutes of 6th October and matters arising.
These were signed as a true and correct record, proposed A Campbell seconded P Meadow-Jones, All in favour.
125. Minutes of 20th October and matters arising.
125.1 These were signed as a true and correct record, proposed P Meadow-Jones seconded A Campbell, All in favour.
125.2 -116.2 The final tranche of the section 106 monies has been received.
125.3 115.7 The Development focus meeting will now meet in early January.
125.4 115.8 Councillor Allen will talk to OOAPS on 6th December regarding the village sign and lectern, asking for any village history recent past included.
125.5 Helen Howard has agreed to put returns on the gateways.
126. Parking on Public Footpaths.
126.1 Cars are being parked on the footpath, by the post box and the public telephone. This makes it difficult for people using the footpath, especially if they are wheelchair users, or pushing pushchairs. It was felt best to write to all residents in that area advising them of the problem. It was also agreed to raise the general problem of parking on footpaths and pavements into the newsletter.
126.2 Several residents have driveways that have been extended straight to the highway. This is an inherited problem that should have been dealt with in the past as the infringements occurred.
127. Boundary Commission recommendations for the North Ward.
127.1 The Boundary Commission are looking to reorganise the constituency boundaries. There suggestion is that the North Ward, Orlingbury, Isham, Little and Great Harrowden, and Hardwick be put in the Kettering parliamentary constituency.
127.2 Councillor Timms explained in the past a similarly unworkable situation had occurred involving Earls Barton being placed for a period of time in the Daventry constituency.
27.3 It was agreed the Clerk should write that this is unacceptable as we have no affinity with Kettering Borough Council, all our amenities come from Wellingborough Borough Council and important links are well established with Wellingborough.
128. Developments including Centre of Village sign and Information Board.
128.1 It was agreed that the meeting for the sub-committee should take place on Thursday 8th December.
129. Results of Consultation of litter bin.
It was agreed to leave this matter until the January meeting.
130. Correspondence
130.1 WBC re-instating planning consultation information
130.2 WBC letter re changes to garden waste collection (dated 24/10 collection ceased week commencing 18/10)
130.3 Fire service – re fire at Blackbridge Farm
130.4 WBC – request for information regarding future 106 expenditure – in future, arising out of the localism bill all new properties built will incur 106 penalties, when the money is collected the borough will then spend it in the village it came from, we have updated the form they sent us.
130.5 NCC grass mowing agreement, our grant will be £217.35 for the year to cover 3 cuts of urban grass.
130.6 Email NCC
130.7 Email NCalc – re Localism Bill, many of the provisions coming into effect 1st April 2012
131. Financial matters
131.1 It was agreed to hold a precept, budgeting meeting on 10th January at 7.30 in the village hall.
131.2 It was agreed to pay for the cost of repairing the tap at the rear of the church, which services the allotments.
131.3 The following accounts were agreed for payment.
722 Orlingbury Village Hall – rent £ 15.00
723 Royal British Legion cost of wreath £ 20.00
724 Eon- electricity maintenance £243.32
725 Mrs A Mclaven – salary £ 99.40
726 Mr S Miles –petrol for mower £ 81.00
131.4 It was agreed to sign a cheque for next month’s PAYE
131.5 E-on have issued reminders for invoices we have paid, the Clerk contacted them and advised of cheques issued, but if E-on are unable to find them then we will cancel and reissue the cheques, outside of a meeting if necessary.
132. Planning
132.1 An application for a wind turbine in Pytchley on a Farm in Broughton Road had been received from Kettering Borough Council. The website was difficult to access and notice of the application was very short, not giving time for proper consultation.
133. Any Other Business
There was no other business
134. Date of next meeting.
The date of the next meeting is 19th January 2012, although there is a precept meeting for Councillors on 10th January 2012 . There being no other business the meeting closed at 9.00 pm with thanks to those attending.
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Chairman Date
Wednesday, November 30, 2011
Saturday, November 5, 2011
Parish Council Minutes 20th October 2011
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 20th October 2011
112. Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
P Meadow-Jones, N Reynolds and A McLaven (Clerk).
113. Apologies:
Councillor G Rowlett sent her apologies, as well as her resignation as a councillor. Clerk to write and thank for her long service and sterling work. She was a vibrant and useful member of the Parish Council, in particular with respect to her work on highways and footpaths, and on the development sub-committee.
114. Standing Orders:
114.1 NCalc and Northumbria Council had both provided copies of Standing Orders, which we will adapt for our use. The NCalc orders are written for a range of councils and are a very complex guide on the composition of councils, committees, practise and code of conduct. The Northumbrian ones are more succinct, providing a working guide for smaller councils.
114.2 Both suggest that Declarations of interest should be on each agenda and we will incorporate this in future agendas.
114.3 A time limit for members of the public to speak was also discussed and it was agreed to put a discressionary 5 min limit per person.
114.4 The Standing Orders also give guidance regarding the Annual review of finance and risk assessment.
114.5 It was proposed by Nicola Reynolds and seconded by Barry Rootham that we trial with the Standing Orders given to the meeting and review them at the April meeting and then review at the April meeting each year. All were in favour.
115. Development Plan
115.1 A copy of the plan is kept on record.
115.2 Although we are at the end of a 4 year period the work continues. The Government are making moves to include all villagers in consultations. We need to agree our draft priorities.
115.3 With reference to recording future Council Action it was felt we should a) log our future actions and review them to accertain whether they had been achieved, also b) log forum and Police meeting attendance.
115.4 The Development Plan for 2088-11 was discussed. We should reflect that we have achieved a lot, sometimes against a backdrop of tardiness from other major authorities. There is still much to be done and we need to keep up pressure to achieve maintenance and improvement of roads and footpaths.
115.5 The Development plan for 2011 was discussed and how the complexity of the plan for the next four years could be to communicated to the village whilst giving opportunity for meaningful contribution and consultation. It was also felt that a context of financial restraint should be underlined.
115.6 There was discussion of the lectern and sign, costed at £12,000. It was felt that there needs to be still more consultation with residents regarding these.
115.7 It was agreed to focus on Priority 3 (106 funded next steps), and Priority 2 (Roads and Pathways) work to be continued. Consultation would be particularly important on Priority 3. It was agreed that we publish a flyer reminding villagers of the history of the Section 106 developments and next steps in developments and we invite contribution and consultation. This would be mentioned within the context of the new four year development plan.
Nicola Reynolds, Allison Campbell, Pen Meadow-Jones and Peter Allen are to work on this item, which will be prepared in time for the November meeting. Details of a focus meeting to inform a sub-committee in early January will be planned. A sub-meeting will take place prior to the meeting on 24th November.
115.8 It was thought that it would be helpful for Peter Allen to attend a meeting of OOAPs to speak about Priority 3 of the Development Plan (in particular content for the centre of village sign and information lectern), and to take ideas away from the meeting.
115.9 The Emergency Plan needs re- starting, it needs some-one with time to lead a village action group to co-ordinate activities arising from the plan.
116. Correspondence
116.1 Helen Howard had met with Peter Allen following his letter thanking her for support in erecting gateways to the village, but bringing her attention to matters outstanding. Following a meeting with Councillor Allen, Mrs Howard had agreed some important additions to the gateways. We are still awaiting confirmation of new speed limits. It was noted the repeater speed signs are to be kept on Harrowden Road.
116.2 Joe Hubbard has advised that we should be receiving the third tranche of the Section 106 money shortly.
117. Financial matters
It was agreed to sign the cheque for HMRC for next months PAYE so that it can be sent off before the next meeting.
118. Any Other Business
118.1 It was agreed that a joint chair for the next few meetings would help new councillors experience the Chair role within the council, Nicola Reynolds would help at the next meeting, followed by Allison Campbell at the following meeting.
118.2 Thanks were again given to Allison Campbell and Pen Meadows-Jones for the production of the newsletter.
118.3 Clerk to contact Borough regarding the election of new councillors.
119. Date of next meeting.
The date of the next meeting is 24th November 2011. There being no other business the meeting closed at 9.15 pm with thanks to those attending.
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Chairman Date
Minutes of the Meeting held in the Village Hall on
Thursday 20th October 2011
112. Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
P Meadow-Jones, N Reynolds and A McLaven (Clerk).
113. Apologies:
Councillor G Rowlett sent her apologies, as well as her resignation as a councillor. Clerk to write and thank for her long service and sterling work. She was a vibrant and useful member of the Parish Council, in particular with respect to her work on highways and footpaths, and on the development sub-committee.
114. Standing Orders:
114.1 NCalc and Northumbria Council had both provided copies of Standing Orders, which we will adapt for our use. The NCalc orders are written for a range of councils and are a very complex guide on the composition of councils, committees, practise and code of conduct. The Northumbrian ones are more succinct, providing a working guide for smaller councils.
114.2 Both suggest that Declarations of interest should be on each agenda and we will incorporate this in future agendas.
114.3 A time limit for members of the public to speak was also discussed and it was agreed to put a discressionary 5 min limit per person.
114.4 The Standing Orders also give guidance regarding the Annual review of finance and risk assessment.
114.5 It was proposed by Nicola Reynolds and seconded by Barry Rootham that we trial with the Standing Orders given to the meeting and review them at the April meeting and then review at the April meeting each year. All were in favour.
115. Development Plan
115.1 A copy of the plan is kept on record.
115.2 Although we are at the end of a 4 year period the work continues. The Government are making moves to include all villagers in consultations. We need to agree our draft priorities.
115.3 With reference to recording future Council Action it was felt we should a) log our future actions and review them to accertain whether they had been achieved, also b) log forum and Police meeting attendance.
115.4 The Development Plan for 2088-11 was discussed. We should reflect that we have achieved a lot, sometimes against a backdrop of tardiness from other major authorities. There is still much to be done and we need to keep up pressure to achieve maintenance and improvement of roads and footpaths.
115.5 The Development plan for 2011 was discussed and how the complexity of the plan for the next four years could be to communicated to the village whilst giving opportunity for meaningful contribution and consultation. It was also felt that a context of financial restraint should be underlined.
115.6 There was discussion of the lectern and sign, costed at £12,000. It was felt that there needs to be still more consultation with residents regarding these.
115.7 It was agreed to focus on Priority 3 (106 funded next steps), and Priority 2 (Roads and Pathways) work to be continued. Consultation would be particularly important on Priority 3. It was agreed that we publish a flyer reminding villagers of the history of the Section 106 developments and next steps in developments and we invite contribution and consultation. This would be mentioned within the context of the new four year development plan.
Nicola Reynolds, Allison Campbell, Pen Meadow-Jones and Peter Allen are to work on this item, which will be prepared in time for the November meeting. Details of a focus meeting to inform a sub-committee in early January will be planned. A sub-meeting will take place prior to the meeting on 24th November.
115.8 It was thought that it would be helpful for Peter Allen to attend a meeting of OOAPs to speak about Priority 3 of the Development Plan (in particular content for the centre of village sign and information lectern), and to take ideas away from the meeting.
115.9 The Emergency Plan needs re- starting, it needs some-one with time to lead a village action group to co-ordinate activities arising from the plan.
116. Correspondence
116.1 Helen Howard had met with Peter Allen following his letter thanking her for support in erecting gateways to the village, but bringing her attention to matters outstanding. Following a meeting with Councillor Allen, Mrs Howard had agreed some important additions to the gateways. We are still awaiting confirmation of new speed limits. It was noted the repeater speed signs are to be kept on Harrowden Road.
116.2 Joe Hubbard has advised that we should be receiving the third tranche of the Section 106 money shortly.
117. Financial matters
It was agreed to sign the cheque for HMRC for next months PAYE so that it can be sent off before the next meeting.
118. Any Other Business
118.1 It was agreed that a joint chair for the next few meetings would help new councillors experience the Chair role within the council, Nicola Reynolds would help at the next meeting, followed by Allison Campbell at the following meeting.
118.2 Thanks were again given to Allison Campbell and Pen Meadows-Jones for the production of the newsletter.
118.3 Clerk to contact Borough regarding the election of new councillors.
119. Date of next meeting.
The date of the next meeting is 24th November 2011. There being no other business the meeting closed at 9.15 pm with thanks to those attending.
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Chairman Date
Tuesday, October 18, 2011
Parish Council Minutes 6th November 2011
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 6th October 2011
Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
P Meadow-Jones, N Reynolds and G Rowlett and A McLaven (Clerk).
102. Apologies:
Councillor T Norton sent his apologies.
103. Minutes of last Parish Council Meeting
Minutes of the Meeting held in the Village Hall on
Thursday 6th October 2011
Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
P Meadow-Jones, N Reynolds and G Rowlett and A McLaven (Clerk).
102. Apologies:
Councillor T Norton sent his apologies.
103. Minutes of last Parish Council Meeting
(15th September 2011)
Unfortunately these had been published with a number of inaccuracies. These will be amended and signed at the next meeting.
Unfortunately these had been published with a number of inaccuracies. These will be amended and signed at the next meeting.
104. Matters arising.
104.1 Minutes were incorrect when stating none of the people written to about hedges had done anything. Messrs Tompkins had responded by trimming the ivy in and around the wall at Rectory Lane, but had left other growth in the vicinity. It was noted that we have a duty of care to pursue this matter and seek a resolution: Hedge and plant trimming is necessary in the interests of health and safety so that residents are able to use the footpaths and grass verges.
104.2 91.2 Councillor Allen has written a long email to Helen Howard saying that whilst we are delighted with the partial installing of the gateways, outstanding matters necessitate a meeting for 10th November to discuss issues and the completion of the project.
104.3 99.1 The “Ward Walk” took place, its purpose being to examine outstanding issues within Wellingborough Council’s remit. Highways footpaths and hedges are not within this remit but the councillor attending said he would pass on our concerns relating to the state of footpaths etc.
There then followed discussion regarding the recent Parish Forum which had advised that the best way to interact with Highways Department is to contact Street Doctor.
There then followed discussion regarding the recent Parish Forum which had advised that the best way to interact with Highways Department is to contact Street Doctor.
105. Standing Orders
105.1 It was agreed, especially after discussion with other Parish Councils at the Parish Forum on the likelihood of powers being delegated to lower levels, under the Localism Bill, that we adopt the Model NCalc Standing Orders. It is felt that they will add probity to what we do and are part of the criteria for future audit.
105.2 It was felt best not to discuss Model Standing Orders at the time but at the next meeting when Councillor Allen will look at the NCalc Model of Standing Orders and other models and give recommendations.
105.1 It was agreed, especially after discussion with other Parish Councils at the Parish Forum on the likelihood of powers being delegated to lower levels, under the Localism Bill, that we adopt the Model NCalc Standing Orders. It is felt that they will add probity to what we do and are part of the criteria for future audit.
105.2 It was felt best not to discuss Model Standing Orders at the time but at the next meeting when Councillor Allen will look at the NCalc Model of Standing Orders and other models and give recommendations.
106. Village Sign and Lectern
106.1 Councillor Allen is going to take on the co-ordination of this project and organise a working party to move forwards. Councillor Rootham said he would be happy to be on that working party.
106.1 Councillor Allen is going to take on the co-ordination of this project and organise a working party to move forwards. Councillor Rootham said he would be happy to be on that working party.
106.2 The Newsletter and welcome pack is at the printers. The cost is £125106.3 Our Parish Plan is in need of updating and this should be undertaken as soon as possible. The Localism Bill which may be in place as soon as next Easter will necessitate a comprehensive degree of consultation in its formulation.
107. Correspondence
107.1 QE11 open space protecting open spaces. – Councillor Reynolds to investigate this.
107.2 Wellingborough Volunteer bureau AGM, changes to name & item on Community Bus – Councillor Rowlatt to investigate
107.2 Wellingborough Volunteer bureau AGM, changes to name & item on Community Bus – Councillor Rowlatt to investigate
107.3 Leanne Kelman – Cartographer –a possibility to provide a map with historic/geographic notations for lectern. Clerk to ring
107.4 BCW – Remembrance Day Wreath Available again for a donation of £20.
107.4 BCW – Remembrance Day Wreath Available again for a donation of £20.
108. Financial matters
108.1 The following accounts were approved for payment
717 Eon supply £448.82
718 HMRC (PAYE) £ 24.80
719 A McLaven (Salary) £ 99.40
720 BDO Audit £162.00
108.2 Issues Arising from Audit – Fixed Assets – we increased our fixed assets this year by more than was spent due to some items under section 106 not being added until the project was completed this year, this needs to be noted.
Fidelity Guarantee The cover is less than we sometimes have in our bank account. Clerk to check cost of increase to either £30,000 or £50,000.
108.3 Lawn mower is due to be serviced before the start of the new growing season. Clerk to write and thank Green Team for work done and to ask if they would kindly have the mower serviced Jan/Feb time at their convenience. The mower will possibly need to be replaced soon.108.4 Following discussion Councillor Rootham proposed and Councillor Campbell seconded NCalc do the audit for next financial year. All in favour.
718 HMRC (PAYE) £ 24.80
719 A McLaven (Salary) £ 99.40
720 BDO Audit £162.00
108.2 Issues Arising from Audit – Fixed Assets – we increased our fixed assets this year by more than was spent due to some items under section 106 not being added until the project was completed this year, this needs to be noted.
Fidelity Guarantee The cover is less than we sometimes have in our bank account. Clerk to check cost of increase to either £30,000 or £50,000.
108.3 Lawn mower is due to be serviced before the start of the new growing season. Clerk to write and thank Green Team for work done and to ask if they would kindly have the mower serviced Jan/Feb time at their convenience. The mower will possibly need to be replaced soon.108.4 Following discussion Councillor Rootham proposed and Councillor Campbell seconded NCalc do the audit for next financial year. All in favour.
109. Planning
109.1 Decision 7th September, WP/2011/0328/NMA – non material amendment to WP/2011/0061/F 27 Isham Road – granted
109.1 Decision 7th September, WP/2011/0328/NMA – non material amendment to WP/2011/0061/F 27 Isham Road – granted
109.2 Due to changes in the way information is being received by the Clerk, Councillors who notice a new application should make sure the Clerk is aware.
110. Any Other Business
110.1 Councillor Rootham requested the issue of Footpaths to be put on the next agenda. It was agreed Councillors Campbell and Rowlatt do an audit of the Footpaths and hedges.
110.1 Councillor Rootham requested the issue of Footpaths to be put on the next agenda. It was agreed Councillors Campbell and Rowlatt do an audit of the Footpaths and hedges.
110.2 Boundary hedges to be placed on agenda. An officer from NCC to be asked to advise how to proceed. This matter goes back a long time and we need to be able to get all the hedges cut back to a reasonable depth.
110.3 The Development plan to be put on the next agenda as it needs to be reviewed and we need to think how to embrace the community so that we can demonstrate support for the direction it takes. Councillor Reynolds to explore the possibilities of using Face book/Twitter and other media as means to consult with sectors of the public.
110.4 Ideas for a Jubilee Committee to be made an agenda item.
110.5 Flowers (near to gateways) – These are costed on the existing development plan, but the development needs ‘kick starting’; we need to decide how to progress. It was noted that the Village Hall Committee had spent £300 regenerating the area in front of the hall.
111. Date of next meeting.
The date of the next meeting is 20th October 2011, but this will be for the Development Plan, and the next full meeting with all the above items on the agenda will be 24th November 2011. There being no other business the meeting closed at 9.15 pm with thanks to those attending.
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Chairman Date
110.4 Ideas for a Jubilee Committee to be made an agenda item.
110.5 Flowers (near to gateways) – These are costed on the existing development plan, but the development needs ‘kick starting’; we need to decide how to progress. It was noted that the Village Hall Committee had spent £300 regenerating the area in front of the hall.
111. Date of next meeting.
The date of the next meeting is 20th October 2011, but this will be for the Development Plan, and the next full meeting with all the above items on the agenda will be 24th November 2011. There being no other business the meeting closed at 9.15 pm with thanks to those attending.
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Chairman Date
Monday, October 3, 2011
Parish Council Minutes 15th Sept 2011
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall
on Thursday15th Sep2011
87. Present:
Councillors B Rootham, (Deputy), A Campbell, P Meadow-Jones, G Timms
(Borough), Danny Moody (NCalc) and A McLaven (Clerk).
88. Apologies:
Councillors P Allen, (Chairman),T Norton, N Reynolds and G Rowlett sent their apologies.
89. Minutes of last Parish Council Meetings (21st July 2011)
All in favour of signing as a true and correct record.
90 Danny Moody – the role of Northants Calc
90.1 Danny joinded NALC around 5 years ago and one of the first things he did was to change the name of NALC (Northamptonshire Assoiciation of Local Councils) to Northants Calc (County Association of Local Councils) in order to differentiate it from the National Association of Local Councils (NALC). NCalc is a membership organisation of Parish and Town Councils. There is no formal association with ACRE although originally they shared a building. There are 208 Parish & Town Councils in Northamptonshire and 51 Parish Meetings. Some parts of the county have no Parishes.
90.2 The job of NCalc is to provide advice and guidance to a council as a corporate body, answering any questions an queries that arise. This can normally be done in house, but if there is anything more specialised (eg legal) then they can escalate matters to the National body. NCalc also provide training over many topics, eg new councillors, allotments, admin etc.
90.3They also provide an Internal Audit service, the meeting was provided with a check list of what is required by the auditor. There was discussion on this and it was agreed to put the matter as an agenda item for the next meeting.
90.4 Councillor Timms had a question regarding wether or not a Borough Councillor can speak at a Parish Council meeting, Danny advised that technically they can only speak at Public Question time as they are a member of the public, but that at the Chairmans discrection would be a better way to promote a good rapore between the councils.
91. Matters arising.
91.1 Non of the people written to about hedges have done anything, Clerk to chase, also street doctor re trees in Leys. Also to write to the Barratts to ask to clear the street light in the tree on their property.
91.2 Helen Howard to be asked when the 30mph limits become legal.
91.3 79.14 Third Tranche to be chased yet again.
91.4 85.2 Footpaths have been cleared.
92. Developments
92.1 The gateways are now inplace. The general impression is that they are not very impressive, not quite what was expected. Councillor Rootham will meet with Councillor Allen and discuss the situation.
92.2 It was agreed to have a meeting early in October to discuss the lectern and the village sign.
93. Standing Orders
93.1 It was agreed to discuss this at the next meeting when there are more councillors present. Clerk to circulate Ncalc and Sunderland Standing orders prior to the meeting.
93.2 Danny Moody offered to email the Clerk model standing orders.
94. Newsletter
94.1 This is nearly done, just needs Councillor Allen to look over and if he is happy with it, it can go ahead. When it is finalised Councillor Rootham would like extra copies of the welcome pack to be placed in the back of the church.
95. Welcome Pack
95.1 This is now included in the newsletter.
96. Correspondence
WBC – changes to consultation process. The Borough is no longer sending out paper copies of plans, unless it is a large application, the notifications will now be a link to the web site, also it is no longer sending out decision notices, the web site will have to be checked for this information. NCC- new information campaign Ncalc invite to AGM on 22nd October. Police – crime reports The Pilot Project – councils to join together to buy oil. East Midlands Council Info re membership £360 + VAT per year. RHS re Britain in Bloom competition Catherine Greenfield – request for information re spending of Grant. Jan Jones – Parish Council survey – followed by individual councillors survey. WBC – review of Polling districts – response sent Ncalc – Opportunity to become board member. NCC revised bus timetable. Police- Information re have your say. Ncalc request for training requests. Ncalc request to put planning on agenda. CVS various information. Public service news various newsletters. NCC Library consultation – public now being consulted
WBC Parish Forum 5th October upto 3 councillors can attend.
97. Financial matters
97.1 There were not enough council members available with clearance to sign cheques. Council members to attend at bank to be able to sign as soon as possible.
98. Planning
98.1 There was nothing to discuss on planning.
99. Any Other Business
99.1 Councillor Timms is planning a ward walk to see if there are any major problems in the villages, this will be on 22nd September, starting at 10am in Isham. Paul Burnett from the Borough Council and Lynette Amey-Heard from the Police will also be on the walk.
99.2 It was agreed that the meeting to be held on 6th October will be a full council meeting, and therefore the meeting on 20th will be a smaller meeting.
100. Date of next meeting.
The date of the next meeting is 6th October 2011.There being no other business the meeting closed at 8.35 pm with thanks to those attending.
Chairman Date
Minutes of the Meeting held in the Village Hall
on Thursday15th Sep2011
87. Present:
Councillors B Rootham, (Deputy), A Campbell, P Meadow-Jones, G Timms
(Borough), Danny Moody (NCalc) and A McLaven (Clerk).
88. Apologies:
Councillors P Allen, (Chairman),T Norton, N Reynolds and G Rowlett sent their apologies.
89. Minutes of last Parish Council Meetings (21st July 2011)
All in favour of signing as a true and correct record.
90 Danny Moody – the role of Northants Calc
90.1 Danny joinded NALC around 5 years ago and one of the first things he did was to change the name of NALC (Northamptonshire Assoiciation of Local Councils) to Northants Calc (County Association of Local Councils) in order to differentiate it from the National Association of Local Councils (NALC). NCalc is a membership organisation of Parish and Town Councils. There is no formal association with ACRE although originally they shared a building. There are 208 Parish & Town Councils in Northamptonshire and 51 Parish Meetings. Some parts of the county have no Parishes.
90.2 The job of NCalc is to provide advice and guidance to a council as a corporate body, answering any questions an queries that arise. This can normally be done in house, but if there is anything more specialised (eg legal) then they can escalate matters to the National body. NCalc also provide training over many topics, eg new councillors, allotments, admin etc.
90.3They also provide an Internal Audit service, the meeting was provided with a check list of what is required by the auditor. There was discussion on this and it was agreed to put the matter as an agenda item for the next meeting.
90.4 Councillor Timms had a question regarding wether or not a Borough Councillor can speak at a Parish Council meeting, Danny advised that technically they can only speak at Public Question time as they are a member of the public, but that at the Chairmans discrection would be a better way to promote a good rapore between the councils.
91. Matters arising.
91.1 Non of the people written to about hedges have done anything, Clerk to chase, also street doctor re trees in Leys. Also to write to the Barratts to ask to clear the street light in the tree on their property.
91.2 Helen Howard to be asked when the 30mph limits become legal.
91.3 79.14 Third Tranche to be chased yet again.
91.4 85.2 Footpaths have been cleared.
92. Developments
92.1 The gateways are now inplace. The general impression is that they are not very impressive, not quite what was expected. Councillor Rootham will meet with Councillor Allen and discuss the situation.
92.2 It was agreed to have a meeting early in October to discuss the lectern and the village sign.
93. Standing Orders
93.1 It was agreed to discuss this at the next meeting when there are more councillors present. Clerk to circulate Ncalc and Sunderland Standing orders prior to the meeting.
93.2 Danny Moody offered to email the Clerk model standing orders.
94. Newsletter
94.1 This is nearly done, just needs Councillor Allen to look over and if he is happy with it, it can go ahead. When it is finalised Councillor Rootham would like extra copies of the welcome pack to be placed in the back of the church.
95. Welcome Pack
95.1 This is now included in the newsletter.
96. Correspondence
WBC – changes to consultation process. The Borough is no longer sending out paper copies of plans, unless it is a large application, the notifications will now be a link to the web site, also it is no longer sending out decision notices, the web site will have to be checked for this information. NCC- new information campaign Ncalc invite to AGM on 22nd October. Police – crime reports The Pilot Project – councils to join together to buy oil. East Midlands Council Info re membership £360 + VAT per year. RHS re Britain in Bloom competition Catherine Greenfield – request for information re spending of Grant. Jan Jones – Parish Council survey – followed by individual councillors survey. WBC – review of Polling districts – response sent Ncalc – Opportunity to become board member. NCC revised bus timetable. Police- Information re have your say. Ncalc request for training requests. Ncalc request to put planning on agenda. CVS various information. Public service news various newsletters. NCC Library consultation – public now being consulted
WBC Parish Forum 5th October upto 3 councillors can attend.
97. Financial matters
97.1 There were not enough council members available with clearance to sign cheques. Council members to attend at bank to be able to sign as soon as possible.
98. Planning
98.1 There was nothing to discuss on planning.
99. Any Other Business
99.1 Councillor Timms is planning a ward walk to see if there are any major problems in the villages, this will be on 22nd September, starting at 10am in Isham. Paul Burnett from the Borough Council and Lynette Amey-Heard from the Police will also be on the walk.
99.2 It was agreed that the meeting to be held on 6th October will be a full council meeting, and therefore the meeting on 20th will be a smaller meeting.
100. Date of next meeting.
The date of the next meeting is 6th October 2011.There being no other business the meeting closed at 8.35 pm with thanks to those attending.
Chairman Date
Thursday, August 4, 2011
Parish Council Minutes 21st July 2011
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 21st July 2011
76. Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell
P Meadow-Jones, G Rowlett, G Timms (Borough) and A McLaven (Clerk).
77.Apologies:
Councillors Norton and N Reynolds sent their apologies.
78.Minutes of last Parish Council Meetings (16th and 23rd June 2011)
Councillor Rootham proposed and Councillor Campbell seconded; all in favour of signing as a true and correct record.
79. Matters arising.
79.1 64.1 Clerk to check whether the maintenance to the Telegraph Pole has been done, and to chase the repair of the light by Post Office.
79.2 Clerk to write to Tompkins regarding the issue of overgrown hedging and undergrowth on telegraph pole next to Garden House
79.3 The mobile library days and tmes have been confirmed as Fourth Friday 18.20 to 18.45 and the details passed to Allison and Pen for the Village Newsletter.
79.4 Specimen Standing Orders to be put on the next agenda
79.5 Helen Howard to be thanked for her help in making sure the gateways look good, and to remind her how long developments have taken.
79.6 The planning application at the Hall is not being looked at by the Wellingborough planning committee, at least, until the September meeting, it was noted that on the web site the application is marked as being “delegated”, Councillor Timms will investigate this, and make sure that a site viewing takes place.
79.7 Even though there is no reported crime, we must make sure we keep links with Neighbourhood Watch.
79.8 66.5 Clarification had been obtained from Gillian Walton. The Over-sixties group has been extended into OOAPS . The Parish Council is required to kick-start funding a transport project, assisting in transporting elderly people without access to transport to doctors/dentists/ on shopping trips/emergency trips. It was agreed to explore any overlap with the ‘Wellibus’ scheme. The Council will look into supporting this and in principle agree to giving an amount for this specific project.
79.9 69.1 Allison and Pen have copies of the templates for the Welcome Pack and newsletter and are looking into combining the two.
79.10 69.2 Street Doctor to be chased regarding the trees in the Leys and if no response is forthcoming the Council will engage some one to carefully, clip the trees to clear the telephone wires.
79.11 68.4 The reason the Council’s repeated requests that building materials are kept within the curtiledge of developments is never added to conditions by the borough Council is that they are not a condition of planning.
79.12 73.6 The letter was produced and copied onto the portal, and we did request a site viewing.
79.13 74.3 Looking into the possibility of a replacement Auditor provided by Ncalc is still a work in progress: the Clerk is to investigate further.
79.14 74.4 The Clerk has been chasing the final tranche of 106 monies, following up on her letter to Mr Chapman (WBC). He advised her that he no longer dealt with the matter and had passed the request on to Carol Wilson. The Clerk contacted Carol to find out what was happening, but Carol could not advise of anything until she had spoken to Mike Kilpin, and he was away until the following week. Clerk to pursue.
80. Developments
80.1 We are still at the same critical stages with issues still to address. The gateways need to move forward as it is in the 4th year since being a development priority. The road repairs at Rectory Lane are an important issue being pursued with MGWSP.
80.2 It is important to move the lectern and village sign forward, Tim has agreed to co-ordinate the focus group to assess the cost and design. At the moment, plans are to situate these developments between the Church & Mr Lewis’s property.
80.3 It was agreed to ask for suggestions for a site for the third bin, in the newsletter although Mr Allen has suggested the possibility of a location in the church yard.
81. Newsletter
81.1 This is progressing, it will be reflect recent positive developments, mentioning that white lines have been painted in preparation for the siting of the gateways.
82 Right to Build
82.1 This is part of the localism bill, which is having its second reading and will not be in place before November 2011. It gives the community the power to decide what the community needs building, This means like minded people will be able to have an impact and it is therefore, imperative that the community is encouraged to be even more proactive. There will need to be a change in planning regulations to allow for developments. Right to Build may also mean that another overlay of planning regulations could be an outcome of this approach. A copy of the synopsis of this report produced by Councillor Reynolds will be sent to all councillors.
83. Correspondence
83.1 Ncalc sent a link to a questionairre regarding council performance. Rather than complete this, it was felt better to ask Danny Moody to explain the role of Ncalc.
83.2 NCC questionnaire re speed camera grant.
84. Financial matters
84.1 It was agreed to spend £40 on repairing the handle of the hand mower.
84.2 The following accounts were agreed for payment.
708 Orlingbury Village Hall Committee (rent) £ 24.00
709 Isham Parish Council (1/2 share sign ins) £ 24.40
710 Meadows (audit fees) £ 90.00
711 E-on Supply £845.11
84.5 It was agreed that the New Councillors would take the completed mandate to the bank to be added as signatories to the cheques.
85. Any Other Business
85.1 Councillor Timms agreed to bring the monthly Borough Council meeting notes to the Parish Council meetings and report on key issues.
85.2 Councillor Rowlatt explained that the footpaths had not been cut this year. She had spoken to the Rights of Way Officer who advised that all scheduled cutting had been done for this year. He will contact Mr Tarry to see if he will reconsider clearing foothpaths that have been identified by councillors as overgrown. Councillor Rowlatt will also lobby to ensure that the bridle way footpath sign on Northampton Road is refurbished.
85.3 Clerk to write to Mr Wilson asking him to cut back trees and hedge boundaries to allow pedestrian passageway, also Mr Webb regarding the hedge on the left hand side of Harrowden Road and the Landlord of the Queens Arms regarding the height of the Leyland Cyprus along the the garages access road.
85.4 Councillor Rootham noted that the speed sign between 9th and 15th July on the Isham Road facing out of the village ‘clocked’ 2147 vehicles entering the village at over 33mph.
85.5 Councillor Rootham noted an incident of a suspicious person reading meters at 7.05pm British Gas and the Police were made aware of the situation.
86. Date of next meeting.
The date of the next meeting is 12th September 2011.There being no other business the meeting closed at 8.55 pm with thanks to those attending.
Chairman Date
Minutes of the Meeting held in the Village Hall on
Thursday 21st July 2011
76. Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell
P Meadow-Jones, G Rowlett, G Timms (Borough) and A McLaven (Clerk).
77.Apologies:
Councillors Norton and N Reynolds sent their apologies.
78.Minutes of last Parish Council Meetings (16th and 23rd June 2011)
Councillor Rootham proposed and Councillor Campbell seconded; all in favour of signing as a true and correct record.
79. Matters arising.
79.1 64.1 Clerk to check whether the maintenance to the Telegraph Pole has been done, and to chase the repair of the light by Post Office.
79.2 Clerk to write to Tompkins regarding the issue of overgrown hedging and undergrowth on telegraph pole next to Garden House
79.3 The mobile library days and tmes have been confirmed as Fourth Friday 18.20 to 18.45 and the details passed to Allison and Pen for the Village Newsletter.
79.4 Specimen Standing Orders to be put on the next agenda
79.5 Helen Howard to be thanked for her help in making sure the gateways look good, and to remind her how long developments have taken.
79.6 The planning application at the Hall is not being looked at by the Wellingborough planning committee, at least, until the September meeting, it was noted that on the web site the application is marked as being “delegated”, Councillor Timms will investigate this, and make sure that a site viewing takes place.
79.7 Even though there is no reported crime, we must make sure we keep links with Neighbourhood Watch.
79.8 66.5 Clarification had been obtained from Gillian Walton. The Over-sixties group has been extended into OOAPS . The Parish Council is required to kick-start funding a transport project, assisting in transporting elderly people without access to transport to doctors/dentists/ on shopping trips/emergency trips. It was agreed to explore any overlap with the ‘Wellibus’ scheme. The Council will look into supporting this and in principle agree to giving an amount for this specific project.
79.9 69.1 Allison and Pen have copies of the templates for the Welcome Pack and newsletter and are looking into combining the two.
79.10 69.2 Street Doctor to be chased regarding the trees in the Leys and if no response is forthcoming the Council will engage some one to carefully, clip the trees to clear the telephone wires.
79.11 68.4 The reason the Council’s repeated requests that building materials are kept within the curtiledge of developments is never added to conditions by the borough Council is that they are not a condition of planning.
79.12 73.6 The letter was produced and copied onto the portal, and we did request a site viewing.
79.13 74.3 Looking into the possibility of a replacement Auditor provided by Ncalc is still a work in progress: the Clerk is to investigate further.
79.14 74.4 The Clerk has been chasing the final tranche of 106 monies, following up on her letter to Mr Chapman (WBC). He advised her that he no longer dealt with the matter and had passed the request on to Carol Wilson. The Clerk contacted Carol to find out what was happening, but Carol could not advise of anything until she had spoken to Mike Kilpin, and he was away until the following week. Clerk to pursue.
80. Developments
80.1 We are still at the same critical stages with issues still to address. The gateways need to move forward as it is in the 4th year since being a development priority. The road repairs at Rectory Lane are an important issue being pursued with MGWSP.
80.2 It is important to move the lectern and village sign forward, Tim has agreed to co-ordinate the focus group to assess the cost and design. At the moment, plans are to situate these developments between the Church & Mr Lewis’s property.
80.3 It was agreed to ask for suggestions for a site for the third bin, in the newsletter although Mr Allen has suggested the possibility of a location in the church yard.
81. Newsletter
81.1 This is progressing, it will be reflect recent positive developments, mentioning that white lines have been painted in preparation for the siting of the gateways.
82 Right to Build
82.1 This is part of the localism bill, which is having its second reading and will not be in place before November 2011. It gives the community the power to decide what the community needs building, This means like minded people will be able to have an impact and it is therefore, imperative that the community is encouraged to be even more proactive. There will need to be a change in planning regulations to allow for developments. Right to Build may also mean that another overlay of planning regulations could be an outcome of this approach. A copy of the synopsis of this report produced by Councillor Reynolds will be sent to all councillors.
83. Correspondence
83.1 Ncalc sent a link to a questionairre regarding council performance. Rather than complete this, it was felt better to ask Danny Moody to explain the role of Ncalc.
83.2 NCC questionnaire re speed camera grant.
84. Financial matters
84.1 It was agreed to spend £40 on repairing the handle of the hand mower.
84.2 The following accounts were agreed for payment.
708 Orlingbury Village Hall Committee (rent) £ 24.00
709 Isham Parish Council (1/2 share sign ins) £ 24.40
710 Meadows (audit fees) £ 90.00
711 E-on Supply £845.11
84.5 It was agreed that the New Councillors would take the completed mandate to the bank to be added as signatories to the cheques.
85. Any Other Business
85.1 Councillor Timms agreed to bring the monthly Borough Council meeting notes to the Parish Council meetings and report on key issues.
85.2 Councillor Rowlatt explained that the footpaths had not been cut this year. She had spoken to the Rights of Way Officer who advised that all scheduled cutting had been done for this year. He will contact Mr Tarry to see if he will reconsider clearing foothpaths that have been identified by councillors as overgrown. Councillor Rowlatt will also lobby to ensure that the bridle way footpath sign on Northampton Road is refurbished.
85.3 Clerk to write to Mr Wilson asking him to cut back trees and hedge boundaries to allow pedestrian passageway, also Mr Webb regarding the hedge on the left hand side of Harrowden Road and the Landlord of the Queens Arms regarding the height of the Leyland Cyprus along the the garages access road.
85.4 Councillor Rootham noted that the speed sign between 9th and 15th July on the Isham Road facing out of the village ‘clocked’ 2147 vehicles entering the village at over 33mph.
85.5 Councillor Rootham noted an incident of a suspicious person reading meters at 7.05pm British Gas and the Police were made aware of the situation.
86. Date of next meeting.
The date of the next meeting is 12th September 2011.There being no other business the meeting closed at 8.55 pm with thanks to those attending.
Chairman Date
Tuesday, July 5, 2011
Parish Council Minutes 23rd June 2011
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 23th June 2011
71. Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
N Reynolds, G Rowlett G Timms (Borough) and A McLaven (Clerk).
72.Apologies:
Councillors Norton and Meadow-Jones sent their apologies.
73. WP/2011/0225/F
Land at Orlingbury Hall Buildings adjacent 21 Harrowden Road Orlingbury - New house and access road on land at Orlingbury Hall (development within the curtilage of a Listed Building), Mr P Webb
73.1 Concerns about enlargement of proposed building footprint.
73.2 Concerns about access, on road with a 60mph speed limit with a series of bad bends. A lot of walkers and cyclists use road and traffic volume has increased since last application.
73.3 Site is outside of village envelope and compromises agreed planning regulations. Insufficient evidence exists that the planned development will harmonise with the landscape and improve amenity value overall.
73.4 Concerns about sewerage and water overflow and effect on streams and current services.
73.5 Little notice taken in Design Statement and Application of conditions in 1993 planning consent.
73.6 It was agreed Councillor Allen would produce a letter, adressing our concerns and request a site visit, and the Clerk would send a hard copy to the Planning Officer and paste the letter on the website portal.
74. Annual Return/Accounts
74.1 The Annual Return was approved
74.2 The Accounts were approved, but it was agreed to separate the auditors charges in future.
74.3 Councillor Rootham will investigate the costs of changing to the NCALC auditor as previously discussed.
74.4 The Clerk to chase the final tranche of Section 106 monies (as the final property is now occupied) and to request interest as developers have held this money for a very long time.
75. Date of next meeting.
The date of the next meeting is 21st July 2011.There being no other business the meeting closed at 7.50 pm with thanks to those attending.
………………. …………………….
Chairman Date
Minutes of the Meeting held in the Village Hall on
Thursday 23th June 2011
71. Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
N Reynolds, G Rowlett G Timms (Borough) and A McLaven (Clerk).
72.Apologies:
Councillors Norton and Meadow-Jones sent their apologies.
73. WP/2011/0225/F
Land at Orlingbury Hall Buildings adjacent 21 Harrowden Road Orlingbury - New house and access road on land at Orlingbury Hall (development within the curtilage of a Listed Building), Mr P Webb
73.1 Concerns about enlargement of proposed building footprint.
73.2 Concerns about access, on road with a 60mph speed limit with a series of bad bends. A lot of walkers and cyclists use road and traffic volume has increased since last application.
73.3 Site is outside of village envelope and compromises agreed planning regulations. Insufficient evidence exists that the planned development will harmonise with the landscape and improve amenity value overall.
73.4 Concerns about sewerage and water overflow and effect on streams and current services.
73.5 Little notice taken in Design Statement and Application of conditions in 1993 planning consent.
73.6 It was agreed Councillor Allen would produce a letter, adressing our concerns and request a site visit, and the Clerk would send a hard copy to the Planning Officer and paste the letter on the website portal.
74. Annual Return/Accounts
74.1 The Annual Return was approved
74.2 The Accounts were approved, but it was agreed to separate the auditors charges in future.
74.3 Councillor Rootham will investigate the costs of changing to the NCALC auditor as previously discussed.
74.4 The Clerk to chase the final tranche of Section 106 monies (as the final property is now occupied) and to request interest as developers have held this money for a very long time.
75. Date of next meeting.
The date of the next meeting is 21st July 2011.There being no other business the meeting closed at 7.50 pm with thanks to those attending.
………………. …………………….
Chairman Date
Tuesday, June 28, 2011
Parish Council Minutes June 16th 2011
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 16th June 2011
61. Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
T Norton, N Reynolds and A McLaven (Clerk).
62.Apologies:
Apologies were received and accepted from Councillors P Meadows-Jones, G Rowlatt and G Timms
63. Minutes of the meeting 12th May 2011
These were signed as a true and correct record.
64.Matters arising
64.1 Nicola Reynolds was welcomed to the Council.
64.2 52.1 Mr Lucy had not responded to the Clerks request that the work will be done regarding the roof of the barn in Rectory Lane, before the village fete. Clerk to write and express our concerns over the delay, and lack of a response from the Borough and the work not having started yet
64.3 52.2 E-on advised the clerk the Street lights in Rectory Lane and Harrowden Road have not been repaired
64.4 52.3 The Borough Council have been in contact regarding the location of the Rectory Lane dog waste bin, and it is now being emptied regularly.
64.5 52.4 The bus timetable and the need to ‘Use it or Lose it’ will be in the newsletter.
64.6 The new councillor induction has taken place and responsibilities and duties discussed and agreed.
64.7 Model Standing orders will be issued to all councillors and then discussed at the September meeting so see what they could contribute to the running of the council or whether best practise is the better option.
66 Developments
The most important issue is resolving the gateway situation. The Clerk to chase Helen Howard.
66.Correspondence.
66.1 An email regarding a sponsored bike ride for Cynthia Spencer Hospice, details to be put in the newsletter.
66.2 2 emails regarding the right to build, Councillor Reynolds to review and see if anything is applicable to ourselves.
66.3 Alex Stevenson, advising that planning application WP/2011/0225/F will probably go to the meeting on 27/7/11 and there is no rush for comments.
66.4 Police crime statistics, no reported crime in Orlingbury for the past three months
66.5 Email from Gillian Walton regarding the Oversixties group, now called OOAPS!, Councillor Allen to contact for clarification of what input they require from the Parish Council
66.6 E-on advising they are changing the layout of bills.
66.7 NCC advising the Minerals and Waster Development Framework Document has been adopted.
66.8 Sustainable communities information.
67.Financial Matters.
67.1 The accounts and annual return have not yet been finalised by the Auditor, they should be with the Clerk by Monday and will be available to be signed off at the meeting on 23rd June 2011.
67.2 It was agreed the Clerk would bring a new bank mandate to the meeting on 23rd June.
67.3 The following accounts were agreed for payment.
706 HMRC Clerks tax £ 24.80
707 Alison McLaven – salary £ 99.40
68. Planning applications and decisions.
68.1 WP/2011/0151/F – demolition of existing dwelling and erection of new 2 storey dwelling – 1 The Nursery Isham Road – James Lawson – Tree Information. Clerk to confirm that Councillors Norton and Rootham will attend the site visit.
68.2 WP/2011/0225/F Land at Orlingbury Hall Buildings adjacent 21 Harrowden Road Orlingbury. New house and access road on land at Orlingbury Hall (development within the curtilage of a Listed Building), Mr P Webb. It was felt there was insufficient time to scrutinise papers in depth before the meeting. Final comments have been deferred to a scrutiny meeting on 23rd June at 7pm. Mr Webb will be notified about the meeting as a matter of courtesy, by Councillor Allen.
68.3 WP/2011/0061/f – Domestic extension – 27 Isham Road- granted68.4 It was noted that although the Parish Council always ask that building materials are kept within the curtilage, they are never added as conditions of planning. The Clerk to inquire.69. Any Other Business
69.1 A sub-committee of Councillors Allen, Campbell and Meadow-Jones will discuss the newsletter and its frequency of issue, it was also noted that Rev. Simon Dommett is going a three month sabbatical and this may affect the Parish Newsletter.69.2 There are two trees at the bottom of The Leys, which are affecting the Broadband signal. BT says the responsibility of pruning the trees does not lie with them. A further tree at Harrowden road was also reported as in need of pruning. The Clerk to find out whose responsibility it is.
70. Date of next meeting.
The dates of the next meetings are 23rd June 2011 and 21st July 2011
There being no other business the meeting closed at 8.50 pm with thanks to those attending.
………………….. ………………………..
Chairman Date
Minutes of the Meeting held in the Village Hall on
Thursday 16th June 2011
61. Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
T Norton, N Reynolds and A McLaven (Clerk).
62.Apologies:
Apologies were received and accepted from Councillors P Meadows-Jones, G Rowlatt and G Timms
63. Minutes of the meeting 12th May 2011
These were signed as a true and correct record.
64.Matters arising
64.1 Nicola Reynolds was welcomed to the Council.
64.2 52.1 Mr Lucy had not responded to the Clerks request that the work will be done regarding the roof of the barn in Rectory Lane, before the village fete. Clerk to write and express our concerns over the delay, and lack of a response from the Borough and the work not having started yet
64.3 52.2 E-on advised the clerk the Street lights in Rectory Lane and Harrowden Road have not been repaired
64.4 52.3 The Borough Council have been in contact regarding the location of the Rectory Lane dog waste bin, and it is now being emptied regularly.
64.5 52.4 The bus timetable and the need to ‘Use it or Lose it’ will be in the newsletter.
64.6 The new councillor induction has taken place and responsibilities and duties discussed and agreed.
64.7 Model Standing orders will be issued to all councillors and then discussed at the September meeting so see what they could contribute to the running of the council or whether best practise is the better option.
66 Developments
The most important issue is resolving the gateway situation. The Clerk to chase Helen Howard.
66.Correspondence.
66.1 An email regarding a sponsored bike ride for Cynthia Spencer Hospice, details to be put in the newsletter.
66.2 2 emails regarding the right to build, Councillor Reynolds to review and see if anything is applicable to ourselves.
66.3 Alex Stevenson, advising that planning application WP/2011/0225/F will probably go to the meeting on 27/7/11 and there is no rush for comments.
66.4 Police crime statistics, no reported crime in Orlingbury for the past three months
66.5 Email from Gillian Walton regarding the Oversixties group, now called OOAPS!, Councillor Allen to contact for clarification of what input they require from the Parish Council
66.6 E-on advising they are changing the layout of bills.
66.7 NCC advising the Minerals and Waster Development Framework Document has been adopted.
66.8 Sustainable communities information.
67.Financial Matters.
67.1 The accounts and annual return have not yet been finalised by the Auditor, they should be with the Clerk by Monday and will be available to be signed off at the meeting on 23rd June 2011.
67.2 It was agreed the Clerk would bring a new bank mandate to the meeting on 23rd June.
67.3 The following accounts were agreed for payment.
706 HMRC Clerks tax £ 24.80
707 Alison McLaven – salary £ 99.40
68. Planning applications and decisions.
68.1 WP/2011/0151/F – demolition of existing dwelling and erection of new 2 storey dwelling – 1 The Nursery Isham Road – James Lawson – Tree Information. Clerk to confirm that Councillors Norton and Rootham will attend the site visit.
68.2 WP/2011/0225/F Land at Orlingbury Hall Buildings adjacent 21 Harrowden Road Orlingbury. New house and access road on land at Orlingbury Hall (development within the curtilage of a Listed Building), Mr P Webb. It was felt there was insufficient time to scrutinise papers in depth before the meeting. Final comments have been deferred to a scrutiny meeting on 23rd June at 7pm. Mr Webb will be notified about the meeting as a matter of courtesy, by Councillor Allen.
68.3 WP/2011/0061/f – Domestic extension – 27 Isham Road- granted68.4 It was noted that although the Parish Council always ask that building materials are kept within the curtilage, they are never added as conditions of planning. The Clerk to inquire.69. Any Other Business
69.1 A sub-committee of Councillors Allen, Campbell and Meadow-Jones will discuss the newsletter and its frequency of issue, it was also noted that Rev. Simon Dommett is going a three month sabbatical and this may affect the Parish Newsletter.69.2 There are two trees at the bottom of The Leys, which are affecting the Broadband signal. BT says the responsibility of pruning the trees does not lie with them. A further tree at Harrowden road was also reported as in need of pruning. The Clerk to find out whose responsibility it is.
70. Date of next meeting.
The dates of the next meetings are 23rd June 2011 and 21st July 2011
There being no other business the meeting closed at 8.50 pm with thanks to those attending.
………………….. ………………………..
Chairman Date
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