Parish Council Minutes 1st November 2012

ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the village hall
On Thursday 1st November 2012

116. Present:
Councillors B Rootham (Chairman), P Allen, A Campbell, N Coles, P Meadow-Jones, C Turnell, and A McLaven (Clerk).

117. Apologies
117.1 Councillors Reynolds and Timms sent their apologies, which were accepted.

118. Public Question Time
118.1 There were no members of the public in attendance.

119. Declarations of Interest
119.1 There were no declarations other than already registered

120. Minutes of 4th October 2012
120.1 -108.1 It was felt that to avoid confusion it was best to remove the sentence, but they will automatically have the same allotment, unless we have had problems.
120.2 109.1 Councillor Allen explained that the minute was meant to say that if something was recorded accurately but was slander can we be held accountable? The Clerk to investigate.
120.3 110.2. The minute needs to show: Councillor Allen had designed with the committee had a production cost of £42.00.
120.4 110.3 The minute needs to add centre of village sign
120.5 Clerk to reissue minutes with above changes, Councillor Rootham to sign later. Councillor Rootham proposed Councillor Allen seconded and all in favour.

121. Action Log/ Matters Arising
121.1 105.3 No response from Mike Kilpin. The plans have gone in and any changes will need to be resubmitted.
121.2 The hedge on the Isham Road discussed previously will be cut back when the equipment is available.

122. Roles and Responsibilities.
122.1 Roads and Pathways (priority 2 from Development plan) : team headed by Councillor Coles, with Councillors Campbell and Meadow-Jones to assist with audit.
122.2 Priority 3 – Clerk to receive plans, Councillor Rootham to guide through and make sure borough stick to policies, Clerk to get copies of planning policies.
122.3 106 funding - Councillor Allen has responsibility for ensuring targets met, in consultation with all of council. There was then discussion regarding the maintenance of the 106 developments. Councillors Allen and Rootham will meet with Bosworth’s to look at this and discuss an annual renewable contract to do the maintenance and advise of remedial work needed. Formal tenders will need to be sent with a time limit to 3 contractors.
122.4 It was agreed all councillors should work with key community organisations as it is good experience for all individuals to attend meetings, such as the Parish Forum, which Councillors Campbell and Cole attended, to get to know the Borough Officers and for the Officers to get to know the councillors.
122.5 Emergency Policy support, there was discussion on how this was set up and delegated out, and it was agreed to set up a sub-committee to review this in the future. It was decided that the plan should be an article in the newsletter, with a small sub group meeting to get ideas for the article and possibly link it in with neighbourhood watch.
122.6 It was agreed that Councillor Reynolds would be the councillor to deal with improving relations with key organisations and legal matters.
122.7 Councillor Turnell was given responsibility for the emergency plan and would meet with Councillors Meadow-Jones and Campbell, she would check on the first aiders and contact Gillian Walton.

123. Equal Opportunities Policy.
123.1 Councillor Campbell proposed and Councillor Turnell seconded, all in favour of the policy being adopted and re issued with the dated adopted on the policy.

124. Health and Safety Policy
124.1 It was agreed the final paragraph should read and potential risks and installations are reviewed on at least and annual basis. Councillor Meadow-Jones proposed and Councillor Turnell seconded all in favour, the policy was then adopted.

125. Lectern/Village Sign
125.1 The work on the lectern is still a work in progress due to the weather. There will be an extra cost incurred due to a need for more tarmac in between the cobbles and the pavement in order that the surface is safe. Councillor Rootham will talk to Bosworth’s about this and the possibility or raising the sets on the kerbed edge.
125.2 The lectern sheet has gone back to the people at Ashton as they had used a translated programme which had lost words from our original, so they have changed this free of charge and made it more robust. Pat White has produces a 5 ml ply backing, and Tim James is producing an angled tray to fit the upright post.
125.3 Councillor Allen is going ahead with designs for the sign, giving ideas to the blacksmith.

126. Correspondence
126.1 Notice that PAYE will be ‘real time’ from April 2013
126.2 Mower Man – information leaflet – Clerk to keep information and ask to tender for works.
126.3 Police – notice of election for police and crime commissioner.
126.4 Boundary Commission – final recommendations for new electoral arrangements for Northamptonshire County Council – will include Finedon in Urban Wellingborough Parish
126.5 Ian Arnott – will be acting privately for 2014 audits, we have agreed to use NCalc Auditors.
126.6 Borough – email from Wendy Thundercliffe re capital programme – Councillors Allen and Rootham will put together a bid towards the refurbishment of Rectory Lane path and kerb – Clerk to ask for extension of time limit.

127. Finance Matters
127.1 Steve Miles has done the work on the little green, but we have not yet received an invoice
127.2 It was agreed to pay the Bosworth’s Invoice when it comes in if it is not close to a meeting date.
127.3 The following invoices were agreed for payment, proposed by Councillor Turnell and seconded by Councillor Campbell, all in favour.

768 P Allen Lectern expenses       £ 34.70
769 E-on electricity supply           £453.76
770 E-on electricity maint.            £121.66
771 A McLaven ink & stamps     £ 26.39
772 Royal British legion –wreath  £ 20.00

128. Planning
128.1 There were no new planning issues.
128.2 It was agreed to mention the Niort Way development in the newsletter so that residents are aware of the situation, as there was no time to call a public meeting. Councillor Cole had asked about this at the Parish Forum, the current plan has permission which expires in February. The current plan is for outline permission, and they are now looking for more detailed planning permission.

129. Any Other Business
129.1 The Royal British Legion Remembrance Service will take place at 10.55 on Sunday 11th November, as many councillors as possible to attend. It was noted that the memorial in the church is for World War I and the memorial for World War II is in the village hall.
129.2 It was asked why the speed camera (Speedwatch) was being taking place in Isham – although the scheme had been cancelled and funding withdrawn there are now a lot of traffic issues and the police are trialling a pilot scheme in Isham and Pytchley to see if it is feasible to restart the programme.

130. Date of next meeting
This is the 6th December 2012 at 7.30pm in the village hall. There will now be no January meeting and the first meeting in 2012 will be 7th February.

There being no further business the meeting closed at 9.10 pm with thanks to those attending.