Parish Council Minutes 7th March 2013

ORLINGBURY PARISH COUNCIL
Minutes of the meeting held in the village hall
Thursday 7th March 2013

13 Present:
Councillors Barry Rootham (Chairman), Peter Allen, Allison Campbell, Nigel Coles, Nicola Reynolds, Clerk Alison McLaven

14.Apologies:
Councillor Charlotte Turnell sent a letter of resignation. Councillor Timms sent his apologies which were accepted.

15. Public Question Time:
There were no members of the public in attendance

16.Minutes of 7th February 2013
16.1 Councillor Rootham asked that minute 03 be changed to read he was concerned,

16.2 Councillor Allen was concerned that the minutes had not been proof read and were inaccurate in tone.

16.3 The date of the minutes was corrected to 7th February 2013

17. Matters arising:
17.1 – 03  Street Doctor had finally replied to the Clerk and advised her that she should contact BT as highways are only responsible if it is a highway safety issue.

17.2-05.01  Clerk had emailed request for agenda item but not had a response. Councillor Campbell to attend Parish Forum and Councillor Cole if able.

17.3 – 09 Speedwatch, 14 letters have been sent to previous volunteers, Councillor Campbell is preparing a leaflet drop to get pledges in support and ask for more volunteers.

18. Annual Parish Meeting.
18. 1 Following discussion it was agreed to send out a flyer regarding the Annual Parish Meeting.

18.2 It was agreed to have an agenda item ‘The Way Forward’

18.3 Reports to be as brief as possible, but to ask the representatives to talk informally on their group.

18.4 Clerk to produce agenda and contact list to be circulated before sending out formal invitations, agenda to be produced at meeting, not sent with invitation.

19. Village Sign/Lectern
19.01 The lectern is completed

19.02 Councillor Allen is to progress the sign and will come back to the meeting once a design has been produced.

19.03 Councillor Rootham has spoken to Pat White regarding the lettering for the Notice Board, but he was unable to help. Councillor Allen will send a template to the lectern people and ask if they can do a sign.

20. Correspondence
20.1 NCC – parish enhancement request form – following discussion including repairing/ enhancing Rectory Lane verge, and preventative measures on the corner of the green it was agreed Councillor Cole would fill out and return the request form.

20.2 Section 106 community projects request form – following discussion it was agreed that the priorities provided were not applicable to Orlingbury and to request the refurbishment of Rectory Lane and better parking/traffic control

20.3 Webcast of County Council meetings available - noted

21. Financial Matters
21.01 The effectiveness of internal controls was undertaken and agreed that it was working well.

21.02 Councillor Allen proposed, Councillor Reynolds seconded and all in favour of the following accounts being approved for payment:

783 – HMRC - PAYE                                      49.60

784 – A McLaven – salary & stamps              213.20

21.03 Councillor Rootham proposed the mowers be services Councillor Campbell seconded all in favour.

21.04 Councillor Allen proposed that the council purchase 4 collapsible posts for the speed sign thought to cost £400, Councillor Cole seconded all in favour, Clerk to contact Fritwell Parish Council to ask for details of their supplier

22. Planning
There were no planning applications to discuss

23. Any Other Business
23.1 The lamp in Norlington Close is flashing – Clerk to report to ABB

24. Date of Next Meeting
The next meeting will be the Annual Parish Meeting on Thursday18th April 2013 at 7.30 in the village hall, followed by the ordinary Parish Council meeting, and the Annual General Meeting will be on Thursday 16th May at 7.30
There being no further business the meeting closed at 9.00 with thanks to those attending.

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Date / Chairman

Parish Council Minutes 7th February 2013

ORLINGBURY PARISH COUNCIL
Minutes of the meeting held in the village hall
Thursday 7th February 2013

01. Present:
Councillors Barry Rootham (Chairman), Peter Allen, Allison Campbell, Nigel Coles, Nicola Reynolds, Clerk Alison McLaven and one member of the public, John Rowlatt

02. Apologies:
Councillors Charlotte Turnell and Pen Meadow-Jones, Pen also sent a letter of resignation as she is moving out of the village. The Borough Council have been advised of this and will in due course call an election. There was discussion on how to encourage people to become part of the council. It was agreed to put posters up around the village, encouraging people and asking them to come to the Annual Meeting. All Councillors to send ideas to Councillor Campbell by the end of the week she will send out a draft before putting up the final poster.

03. Public Question Time:
Mr Rowlatt advised the meeting that he was concerned over trees growing in the Leys whose branches were growing through telephone lines. Following discussion it was agreed the Clerk would contact Street Doctor, any information received from them would be given to Mr Rowlatt and would be followed up by the Clerk, to ensure the work is carried out.

04. Minutes of 6th December:
Councillor Allen proposed and Councillor Campbell seconded they be signed and a true and correct record.

05. Matters Arising:
05.01  -136.3 A response had been received from the Borough Council following our complaint of lack of time for preparing a Capital Grant Bid. The response was that no more time was available, and that we should plan for this in case they ask for bids next year. The form was very involved and it was agreed that we shall put Capital Grant bid planning on the September agendas from now on. Councillor Cole proposed and Councillor Campbell seconded putting the matter on the Parish Forum agenda asking why there can be no more time allowed and if the form can be made available beforehand. All in favour.

06. Training Policy
The revised training policy was approved.

07. Village Sign/Lectern
07.01 The village sign is in abeyance until the lectern is completed. The Supplier is very busy with a lot of huge commissions, but Councillor Allen is hoping to collect the lectern in the next few days. Councillor Rootham will help him install it.

07.02 The Noticeboard is completed and back in place, Bosworths had problems drying it out. They have sent an invoice for £3030.00 which will be added to the invoices presented for payment tonight.

07.03 Councillor Rootham will ask Pat White regarding lettering for the Noticeboard

08. Financial Matters
08.01 The Government has changed the way Borough Councils are funded, and this has resulted in WBC giving up £155.60 support for the next financial year, but they have advised they may not be able to do this next year.

08.02 Councillor Allen proposed, Councillor Reynolds seconded and all in favour of the following accounts being approved for payment:

776 – E-on electricity maintenance      116.42

777- Orlingbury Village Hall rent          36.00

778 - A Campbell newsletter cost      110.00

779 – E-On electricity supply            453.76

780 – HMRC - PAYE                       49.80

781 – A McLaven – salary               198.60

782 – Bosworths – landscaping etc   3030.00

09. Correspondence
Victim Support – request for funding

WBC – re Capital Expenditure grant – discussed previously

Request for an Allotment – Clerk to confirm all holders paid, and what is left available.

Community Speed Watch – request to take part, originally also to pay £450 towards costs, but this has been removed. We need to provide a Co-Ordinator, 10 volunteers and 20% of the electorate in support. Councillor Campbell will liaise with Pat Waller who was the previous Co-Ordinator. The speed camera was discussed and Councillor Cole will help Councillor Rootham with siting and recharging the camera. Parking on the verges was also discussed.

BCW Electoral Review

BCW re precept

NCC Highways maintenance – newsletter

Aon – requiring employer’s reference

Street Doctor – gateway being referred for works

NCC notice of request for enhancement gang works – Councillor Cole to receive any requests and copy of last year’s form in preparation for the new request.

Library service – request for volunteers – There was discussion of having a small library in the church as the mobile library no longer calls in the village, this will be discussed again once the new incumbent is in place, which is hoped to be in the summer.

Entry form for best village competition

NCC rights of way update, Richard Woodhouse is now our rights of way officer.

Zurich Insurance – wanting to quote for insurance, needing copy of policy in place.

Acre – Wellbeing service – request for any one with need to fill in survey – this has been passed to Gillian Walton and she will be completing this as an individual.

10. Planning
WP/2013/0016/F – Erection of a single storey building to be used at a pre-school nursery- replacing the existing one. New vehicular access – Land adjacent to Day Nursery Kettering Road Orlingbury – Mr Asit Badiani

Various concerns were raised. It was agreed to ask for a site viewing at 8.30 – 9.00 am as we have concerns over commercial movement, whether the original access will be closed off.  We feel it is an opportunity to improve the junction, which is very busy. We hope that parking will be banned on the road as it is an accident black spot.

11. Any Other Business
There was no other business.

12. Date of Next Meeting
The next meeting will be 7th March 2013 at 7.30 in the village hall



There being no further business the meeting closed at 9.30 with thanks to those attending.

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Date / Chairman