ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 6th October 2011
Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
P Meadow-Jones, N Reynolds and G Rowlett and A McLaven (Clerk).
102. Apologies:
Councillor T Norton sent his apologies.
103. Minutes of last Parish Council Meeting
Minutes of the Meeting held in the Village Hall on
Thursday 6th October 2011
Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
P Meadow-Jones, N Reynolds and G Rowlett and A McLaven (Clerk).
102. Apologies:
Councillor T Norton sent his apologies.
103. Minutes of last Parish Council Meeting
(15th September 2011)
Unfortunately these had been published with a number of inaccuracies. These will be amended and signed at the next meeting.
Unfortunately these had been published with a number of inaccuracies. These will be amended and signed at the next meeting.
104. Matters arising.
104.1 Minutes were incorrect when stating none of the people written to about hedges had done anything. Messrs Tompkins had responded by trimming the ivy in and around the wall at Rectory Lane, but had left other growth in the vicinity. It was noted that we have a duty of care to pursue this matter and seek a resolution: Hedge and plant trimming is necessary in the interests of health and safety so that residents are able to use the footpaths and grass verges.
104.2 91.2 Councillor Allen has written a long email to Helen Howard saying that whilst we are delighted with the partial installing of the gateways, outstanding matters necessitate a meeting for 10th November to discuss issues and the completion of the project.
104.3 99.1 The “Ward Walk” took place, its purpose being to examine outstanding issues within Wellingborough Council’s remit. Highways footpaths and hedges are not within this remit but the councillor attending said he would pass on our concerns relating to the state of footpaths etc.
There then followed discussion regarding the recent Parish Forum which had advised that the best way to interact with Highways Department is to contact Street Doctor.
There then followed discussion regarding the recent Parish Forum which had advised that the best way to interact with Highways Department is to contact Street Doctor.
105. Standing Orders
105.1 It was agreed, especially after discussion with other Parish Councils at the Parish Forum on the likelihood of powers being delegated to lower levels, under the Localism Bill, that we adopt the Model NCalc Standing Orders. It is felt that they will add probity to what we do and are part of the criteria for future audit.
105.2 It was felt best not to discuss Model Standing Orders at the time but at the next meeting when Councillor Allen will look at the NCalc Model of Standing Orders and other models and give recommendations.
105.1 It was agreed, especially after discussion with other Parish Councils at the Parish Forum on the likelihood of powers being delegated to lower levels, under the Localism Bill, that we adopt the Model NCalc Standing Orders. It is felt that they will add probity to what we do and are part of the criteria for future audit.
105.2 It was felt best not to discuss Model Standing Orders at the time but at the next meeting when Councillor Allen will look at the NCalc Model of Standing Orders and other models and give recommendations.
106. Village Sign and Lectern
106.1 Councillor Allen is going to take on the co-ordination of this project and organise a working party to move forwards. Councillor Rootham said he would be happy to be on that working party.
106.1 Councillor Allen is going to take on the co-ordination of this project and organise a working party to move forwards. Councillor Rootham said he would be happy to be on that working party.
106.2 The Newsletter and welcome pack is at the printers. The cost is £125106.3 Our Parish Plan is in need of updating and this should be undertaken as soon as possible. The Localism Bill which may be in place as soon as next Easter will necessitate a comprehensive degree of consultation in its formulation.
107. Correspondence
107.1 QE11 open space protecting open spaces. – Councillor Reynolds to investigate this.
107.2 Wellingborough Volunteer bureau AGM, changes to name & item on Community Bus – Councillor Rowlatt to investigate
107.2 Wellingborough Volunteer bureau AGM, changes to name & item on Community Bus – Councillor Rowlatt to investigate
107.3 Leanne Kelman – Cartographer –a possibility to provide a map with historic/geographic notations for lectern. Clerk to ring
107.4 BCW – Remembrance Day Wreath Available again for a donation of £20.
107.4 BCW – Remembrance Day Wreath Available again for a donation of £20.
108. Financial matters
108.1 The following accounts were approved for payment
717 Eon supply £448.82
718 HMRC (PAYE) £ 24.80
719 A McLaven (Salary) £ 99.40
720 BDO Audit £162.00
108.2 Issues Arising from Audit – Fixed Assets – we increased our fixed assets this year by more than was spent due to some items under section 106 not being added until the project was completed this year, this needs to be noted.
Fidelity Guarantee The cover is less than we sometimes have in our bank account. Clerk to check cost of increase to either £30,000 or £50,000.
108.3 Lawn mower is due to be serviced before the start of the new growing season. Clerk to write and thank Green Team for work done and to ask if they would kindly have the mower serviced Jan/Feb time at their convenience. The mower will possibly need to be replaced soon.108.4 Following discussion Councillor Rootham proposed and Councillor Campbell seconded NCalc do the audit for next financial year. All in favour.
718 HMRC (PAYE) £ 24.80
719 A McLaven (Salary) £ 99.40
720 BDO Audit £162.00
108.2 Issues Arising from Audit – Fixed Assets – we increased our fixed assets this year by more than was spent due to some items under section 106 not being added until the project was completed this year, this needs to be noted.
Fidelity Guarantee The cover is less than we sometimes have in our bank account. Clerk to check cost of increase to either £30,000 or £50,000.
108.3 Lawn mower is due to be serviced before the start of the new growing season. Clerk to write and thank Green Team for work done and to ask if they would kindly have the mower serviced Jan/Feb time at their convenience. The mower will possibly need to be replaced soon.108.4 Following discussion Councillor Rootham proposed and Councillor Campbell seconded NCalc do the audit for next financial year. All in favour.
109. Planning
109.1 Decision 7th September, WP/2011/0328/NMA – non material amendment to WP/2011/0061/F 27 Isham Road – granted
109.1 Decision 7th September, WP/2011/0328/NMA – non material amendment to WP/2011/0061/F 27 Isham Road – granted
109.2 Due to changes in the way information is being received by the Clerk, Councillors who notice a new application should make sure the Clerk is aware.
110. Any Other Business
110.1 Councillor Rootham requested the issue of Footpaths to be put on the next agenda. It was agreed Councillors Campbell and Rowlatt do an audit of the Footpaths and hedges.
110.1 Councillor Rootham requested the issue of Footpaths to be put on the next agenda. It was agreed Councillors Campbell and Rowlatt do an audit of the Footpaths and hedges.
110.2 Boundary hedges to be placed on agenda. An officer from NCC to be asked to advise how to proceed. This matter goes back a long time and we need to be able to get all the hedges cut back to a reasonable depth.
110.3 The Development plan to be put on the next agenda as it needs to be reviewed and we need to think how to embrace the community so that we can demonstrate support for the direction it takes. Councillor Reynolds to explore the possibilities of using Face book/Twitter and other media as means to consult with sectors of the public.
110.4 Ideas for a Jubilee Committee to be made an agenda item.
110.5 Flowers (near to gateways) – These are costed on the existing development plan, but the development needs ‘kick starting’; we need to decide how to progress. It was noted that the Village Hall Committee had spent £300 regenerating the area in front of the hall.
111. Date of next meeting.
The date of the next meeting is 20th October 2011, but this will be for the Development Plan, and the next full meeting with all the above items on the agenda will be 24th November 2011. There being no other business the meeting closed at 9.15 pm with thanks to those attending.
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Chairman Date
110.4 Ideas for a Jubilee Committee to be made an agenda item.
110.5 Flowers (near to gateways) – These are costed on the existing development plan, but the development needs ‘kick starting’; we need to decide how to progress. It was noted that the Village Hall Committee had spent £300 regenerating the area in front of the hall.
111. Date of next meeting.
The date of the next meeting is 20th October 2011, but this will be for the Development Plan, and the next full meeting with all the above items on the agenda will be 24th November 2011. There being no other business the meeting closed at 9.15 pm with thanks to those attending.
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Chairman Date
