Parish Council Minutes 15th Sept 2011

ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall
on Thursday15th Sep2011

87. Present:
Councillors B Rootham, (Deputy), A Campbell, P Meadow-Jones, G Timms
(Borough), Danny Moody (NCalc) and A McLaven (Clerk).

88. Apologies:
Councillors P Allen, (Chairman),T Norton, N Reynolds and G Rowlett sent their apologies.

89. Minutes of last Parish Council Meetings (21st July 2011)
All in favour of signing as a true and correct record.

90 Danny Moody – the role of Northants Calc
90.1 Danny joinded NALC around 5 years ago and one of the first things he did was to change the name of NALC (Northamptonshire Assoiciation of Local Councils) to Northants Calc (County Association of Local Councils) in order to differentiate it from the National Association of Local Councils (NALC). NCalc is a membership organisation of Parish and Town Councils. There is no formal association with ACRE although originally they shared a building. There are 208 Parish & Town Councils in Northamptonshire and 51 Parish Meetings. Some parts of the county have no Parishes.

90.2 The job of NCalc is to provide advice and guidance to a council as a corporate body, answering any questions an queries that arise. This can normally be done in house, but if there is anything more specialised (eg legal) then they can escalate matters to the National body. NCalc also provide training over many topics, eg new councillors, allotments, admin etc.

90.3They also provide an Internal Audit service, the meeting was provided with a check list of what is required by the auditor. There was discussion on this and it was agreed to put the matter as an agenda item for the next meeting.

90.4 Councillor Timms had a question regarding wether or not a Borough Councillor can speak at a Parish Council meeting, Danny advised that technically they can only speak at Public Question time as they are a member of the public, but that at the Chairmans discrection would be a better way to promote a good rapore between the councils.

91. Matters arising.
91.1 Non of the people written to about hedges have done anything, Clerk to chase, also street doctor re trees in Leys. Also to write to the Barratts to ask to clear the street light in the tree on their property.

91.2 Helen Howard to be asked when the 30mph limits become legal.

91.3 79.14 Third Tranche to be chased yet again.

91.4 85.2 Footpaths have been cleared.

92. Developments
92.1 The gateways are now inplace. The general impression is that they are not very impressive, not quite what was expected. Councillor Rootham will meet with Councillor Allen and discuss the situation.

92.2 It was agreed to have a meeting early in October to discuss the lectern and the village sign.

93. Standing Orders
93.1 It was agreed to discuss this at the next meeting when there are more councillors present. Clerk to circulate Ncalc and Sunderland Standing orders prior to the meeting.

93.2 Danny Moody offered to email the Clerk model standing orders.

94. Newsletter
94.1 This is nearly done, just needs Councillor Allen to look over and if he is happy with it, it can go ahead. When it is finalised Councillor Rootham would like extra copies of the welcome pack to be placed in the back of the church.

95. Welcome Pack
95.1 This is now included in the newsletter.

96. Correspondence
WBC – changes to consultation process. The Borough is no longer sending out paper copies of plans, unless it is a large application, the notifications will now be a link to the web site, also it is no longer sending out decision notices, the web site will have to be checked for this information. NCC- new information campaign Ncalc invite to AGM on 22nd October. Police – crime reports The Pilot Project – councils to join together to buy oil. East Midlands Council Info re membership £360 + VAT per year. RHS re Britain in Bloom competition Catherine Greenfield – request for information re spending of Grant. Jan Jones – Parish Council survey – followed by individual councillors survey. WBC – review of Polling districts – response sent Ncalc – Opportunity to become board member. NCC revised bus timetable. Police- Information re have your say. Ncalc request for training requests. Ncalc request to put planning on agenda. CVS various information. Public service news various newsletters. NCC Library consultation – public now being consulted
WBC Parish Forum 5th October upto 3 councillors can attend.

97. Financial matters
97.1 There were not enough council members available with clearance to sign cheques. Council members to attend at bank to be able to sign as soon as possible.

98. Planning
98.1 There was nothing to discuss on planning.

99. Any Other Business
99.1 Councillor Timms is planning a ward walk to see if there are any major problems in the villages, this will be on 22nd September, starting at 10am in Isham. Paul Burnett from the Borough Council and Lynette Amey-Heard from the Police will also be on the walk.

99.2 It was agreed that the meeting to be held on 6th October will be a full council meeting, and therefore the meeting on 20th will be a smaller meeting.

100. Date of next meeting.
The date of the next meeting is 6th October 2011.There being no other business the meeting closed at 8.35 pm with thanks to those attending.


Chairman Date