Orlingbury Parish Council MInutes 13th May 2010

ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
13th May 2010

54. Present : Councillors Allen (Chair) Rootham (Deputy), Miles, Rowlatt, Waller and A McLaven (Clerk), Mr Knightly & Mr Porter

55. Apologies: Councillors Norton and Watts

56. Minutes of the Parish Council Meeting 4th March and Matters arising

56.01 The Minutes were signed as a true and correct record.
56.02 36.07 The staples are still in the Village Notice Board.
56.03 39.02 The seat looks good in its location.
56.04 41.1 It was felt the comment made by Councillor Bailey at the APM about OPC not being represented at the Parish Forum was unnecessary.
56.05 46.1 The mowers have now been away and serviced. Thanks were given to Councillors Miles and Rootham for taking over the arrangements of the rota etc.
56.06 47.01 Alex Stephenson said he would investigate the Barn in Rectory Lane, but he has not yet advised his next steps.

57. Minutes of the Parish Council Meeting 29th April 2010 and Matters arising
57.01 The Minutes were signed as a true and correct record.
57.02 52. This application has been withdrawn.
57.03 53. Councillor Rowlatt had spoken to Steven Holloway who passed the matter to Alan Rigby, with whom she spoke to on Monday; he came out to visit the site on Tuesday. Mr Rigby then advised her that Mr Tarry will remove the concrete block within the next few days, and will put in a gateway within the next few weeks.

58. Planning
58.01 WP/2010/0136/F – new one & half storey detached 4 bedroom dwelling with garage, Garden Land at 19 Harrowden Road. (It should be noted that the meeting was opened for public question time, to allow residents to put their views.)
58.02 After discussion the following points were noted to be put in a letter of response to the Borough Council with the Clerk and Chair liasing on the final copy which would be shown to Mr Knightly prior to be sent off.
58.03 The most important issue is that the property is outside the village building envelope, even though the building will be ‘in fill’ between existing residences.
58.04 There are concerns if, as the design statement says, but not shown accurately on the drawings, the property follows the building line, then the adjacent property will lose light, and will be very overlooked.
58.05 The design statement also mentions mature hedges and trees screening the boundary, and these features are felt not to afford screening. There are concerns about the tree at the entrance (also inaccurately drawn), being removed to make way for access.
58.06 The access to the proposed site also causes concern as it is at a dangerous point on the highway.
58.07 A site visit will be asked in the event of the application not being automatically refused.

59 Section 106 Monies
59.01 Expenditure Report
Income Section 106 grant 26100
Cllr Bailey grant 2000
Donation Waendel Walk 500
Anon donation 500
Total 29100

Expenditure
Landscaping and Notice Board 2750
Car park, Benches Bollards seats 7350
Bollards Bench in field 11025
Total 18075

* 13,000 final tranche to be received
59.02 Next steps, with reference to the proposed Village Sign, Jacob Hartley, well supported by William Harwood gave a very good presentation at the Annual Parish meeting. Jacob is chairing a group of young people some of whom are much older than himself, and has raised various issues. It was agreed to meet on 27th May, and walk the village to decide preferred sites for the village sign, lectern, waste bins and finger posts.
59.03 Councillor Allen has produced designs for the gateposts and given the information again to Helen Howard at NCC. There was discussion on the legal issues of moving the 30mph signs, but this has been covered in the development plans and discussed with Helen therefore it should be in hand.
59.04 Maintenance issues; we have put aside monies from our Section 106 money to cover maintenance issues.

60. Village maintenance.
60.01 Trees and shrubs. Councillors Rootham and Rowlatt have been in contact with Felicity Weber at the Borough Council and as far as she is concerned, the trees in the conservation area are covered by Tree Protection Orders and the remaining trees on Public Land are not to be touched by the public. Following discussion it was agreed Councillors Rootham and Rowlatt would draft a leaflet to be delivered to all the village regarding the responsibility of landowners to hedgerows, and the public to the trees. Also the Councillors will annotate a map of the areas where maintenance or replacement is required.
60.02 Areas at Orlingbury Hall and Rectory Lane; problem sites for maintenance are areas to be resubmitted for the Parish Enhancement Gangs to deal with. The kerbstones on the Rectory Lane corner will also be resubmitted.
60.03 Rectory Lane. It was agreed that elder roots need removing and shrubs cutting back with a canopy at head height. It may then be possible to mow along the verge and then the kerb can be reinstated, Councillor Rootham proposed and Councillor Rowlatt seconded asking Bosworths to quote to clear the trees to head height and remove the stumps; all in favour.
60.04 Isham Road-The Clerk to write to the owner of the Cherry tree and advise that, as it is not growing, and to ask that it be replaced as previously agreed.
Councillor Allen

61. Correspondence,
61.01 Wellingborough Partnership Annual Conference 7th June, representative request, Councillor Waller to attend.
61.02 Northants County Council – You choose campaign, to gather information on how the public wants the county to spend its money. All Councillors to fill in and return forms to County.
61.03 NCC – Emergency Planning seminar 19th May (Kettering) or 6th July (Guildford) request for attendees
61.04 MK & Northants C C working towards reducing waste; sent by landfill- information
61.05 NCC – Minerals and waster framework information
61.06 NCALC – village of the year competition; once all work is done we will enter the competition again
61.07 NCALC – training dates including 17th July Chairmanship Training and 7th December Election workshop. Following discussion it was agreed to put on the next agenda an item to discuss how to promote new interest in the council. Councillor Allen will also write and invite the village to attend meetings with a view to becoming a councillor at the elections next year. This will go on the next newsletter along with the information relating to trees.
61.08 WBC Ward support survey – 3rd June 8pm, Clerk to ask officers to attend at the village hall and this will be part of the next Parish Council meeting.61.09 NCC – Local Council’s conference 16 June 2010, no-one available to attend.

62. Financial Matters.
62.01 The following accounts were approved for payment.
656 E-on electricity supply £431.38657
657 Di Sisman, audit fees £ 70.00658
658 Ncalc subscription £ 122.09659
659 A Mclaven salary March Apr £ 248.40
62.02 The audit has been done by Mrs Sisman, and the accounts are ready to be typed up. They will be circulated before the next meeting and the Annual Return prepared. Mrs Sisman is to be invited to the next meeting to explain her role, and to answer questions. She was invited to tonight’s meeting, but was unable to attend.
62.03 The Insurance documents have arrived, but we need to increase our fidelity insurance, and add the extra street furniture to the policy. The Clerk will organise this, getting signatures and signed cheques outside of the meeting if necessary, whilst making sure the insurance stays concurrent.

63. Village Hall
Nothing to report.

64. Any Other Business
64.01 At the Annual Parish Meeting Councillor Bailey had advised that there were grants still available for village empowerment. He mentioned this to Isham PC. At the meeting of Isham PC 2 days ago it was proposed that 2 councillors from Isham Parish Council meet with 2 councillors from Orlingbury to further the idea of buying a portable flashing speed sign between the 2 councils. It was agreed that Councillors Allen and Waller would meet and discuss this. Clerk to arrange meeting.
64.02 Councillor Waller had received the Speed Watch analysis from ACRE and considering the weather and a faulty camera they had done well. 28 cars over the limit had resulted in 22 letters being sent out, all to non-residents. They had 78.6% accuracy result.

65.The dates of the next meetings
were confirmed as 3rd June 2010, 15th July 2010, 9th September 2010, 14th October 2010, 18th November 2010, 6th January 2011, 10 February 2011, 17th March 2011, Annual Parish Meeting, 21st April 2011, and Annual General Meeting 12th May, the meeting closed at 9.50pm with thanks to those attending.

………………….Chair …………………………date