Parish Council Minutes 12th May 2011

ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 12th May 2011

48. Present:
Councillors P Allen, (Chairman), B Rootham, (Deputy), A Campbell,
P Meadows-Jones, T Norton, and A McLaven (Clerk), Anne Lovely from the Libraries department of NCC, G Rowlatt

49.Apologies:
Apologies were received from Councillor Timms

50. Mobile Libraries
Anne advised the meeting that Northamptonshire County Council was facing serious cuts in the amount available to spend on libraries, they are already the cheapest in the County, and the next closest (Cambs) costs £1 per visit more. There have been discussions since last September about the reductions. 11 librarians have taken voluntary redundancy and another 6 compulsary redundancy. 8 libraries were facing closure but these have been kept open at the moment with a review of all 36 libraries in the county being undertaken at the moment. The mobile service has been cut from 4 vehicles on a 3 weekly rota to 2 on a 4 weekly rota. The vehicles will stay longer in one place and the vehicle will stay in Orlingbury from 17.55 to 18.20 on Wednesdays starting from 24th August. A lot of villages have 3 or 4 stops and in many cases these have been reduced. Discussion took place about working with community partners and the possibility of discarded books being used as small library in somewhere like the church or village hall. It was agreed that Anne would let us have any promotional material and that we would publicise the new times etc as much as possible.

51. Minutes of the meeting 14th April 2011
These were signed as a true and correct record, and the minutes of the Annual Parish meeting which had taken place before the ordinary Parish Council Meeting were read and confirmed as a true and correct record to be signed off at the next Annual Parish Meeting (5th April 2012).

52.Matters arising
52.1 42.1 Mr Lucy had advised the Clerk that the work will be done regarding the roof of the barn in Rectory Lane, but not until after the village fete. Clerk to write and express our concerns over the delay, especially as the fete means there will be lots more people and cars in the village, and more opportunity for accidents due to the loose slates .
52.2 42.2 The Street lights in Rectory Lane and Harrowden Road are still not working. The Clerk has withheld payment, but the lights still have not been repaired. E-on to be advised again. It was noted that the County are switching off street lights to save money.
52.3 42.3 The Borough Council have still not been in contact regarding the location of the Rectory Lane dog waste bin; the clerk to write as it would appear telephone conversations have not been effective.
52.4 46.1 Mrs Matthews is happy with her arrangement with Mrs Campbell over the sharing of the allotment.
52.5 46.7 The bus routes have been re-instated and are being re-evaluated between now and September.

53. Co-option
53.1 Peter Allen proposed and Barry Rootham seconded Gerry Rowlatt being co-opted onto the council – All in favour. Gerry was welcomed back to the council, being commended for her energy and commitment in the past.
53.2 There was a discussion about two possible co-optees for the other seat on the council. Barry Rootham proposed and Tim Norton seconded Nicola Reynolds being co-opted onto the council- all in favour. Clerk to write and advise Nicola.

54 New Councillor Induction.
It was agreed that a meeting should take place between all the councillors to talk about duties and allocate responsibilities. It was agreed the meeting would take place on June 16th at 7pm and the Parish Council meeting not start until 8pm. The Clerk to provide a copy of model standing orders for the meeting.

55 Developments
The development plan will be discussed during the new councillor induction, the completion of gateways, and the centre of village sign and lectern being the most pressing items at the moment.

56.Correspondence.
56.1 NCalc – communities in action training 2 free places available cost of course £117.
56.2 NCC Mobile Libraries – revised routes, this will be put into the newsletter and will be mentioned in church as well.
56.3 Tim Lucy – re barn roof in Rectory Lane – work to commence soon
56.4 Ncalc – spring training opportunities
56.5 NCC – consultation on Public Transport –dates of open meetings

57.Financial Matters.
57.1 The Accounts and Annual return need to be signed off before 30th June and the Annual Return returned by 1st July to the District Auditor. Our previous Internal Auditor has retired and an auditor who lives in Isham is willing to do the audit at the same cost but plus VAT (which we can reclaim). Due to there not being time to look at options we will use him for this year but possibly use the Ncalc auditor in future.
57.2 The following accounts were agreed for payment.
703 Shaw & sons forms £ 37.74
704 HMRC Clerks tax £ 49.60
705 Alison McLaven – salary x 2 £ 212.86

58. Planning applications and decisions.
58.1 WP/2011/0151/F – demolition of existing dwelling and erection of new 2 storey dwelling – 1 The Nursery Isham Road – James Lawson There were concerns about the boundary trees and hedges possibly being removed, and a site visit was requested It was felt the quality of the drawing submitted was not very good.
58.2 WP?2011/0165/F – single storey conservatory to the rear and side of 2 Pytchley Road – David Brady – no observations just the usual comment of construction materials being kept within the curtilage of the site.

59 Village Hall
Nothing to report

59. Any Other Business
59.1 A formal agreement is still to be written between Isham and Orlingbury for the use of the speed camera. The camera is to be returned to Orlingbury in June, it is to be noted that care needs to be taken when changing the battery.
59.2 In order for the hedges to be cut back in Harrowden Road, a road closure order needs to be obtained. It is thought that the police charge to make a closure order. Councillor Allen is looking into the costs etc for this, and as long as the costs are reasonable we will proceed with this. 60.

Date of next meeting.
The dates of the next years meeting are 16th June 2011, 21st July 2011, 15th September 2011, 20th October 2011, 24th November 2011, 19th January 2012, 23rd February 2012, 29 March 2012, Annual Parish Meeting 5th April 2012 12th April 2012 and 3rd May 2012, the Annual General Meeting

There being no other business the meeting closed at 9.15 pm with thanks to those attending.


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Chairman Date