Minutes of Parish Council 7th May 2009

ORLINGBURY PARISH COUNCIL

Minutes of the meeting held in the Village Hall on
Thursday 7th May 2009

34.Apologies: Were received and accepted from Cllrs Norton, and Waller.

35. Public Question Time

A question was asked regarding the proposed planning application that had been dealt with at a meeting held the previous evening: “If it is approved can 25% of development costs be claimed as Section 106 monies?” The Clerk was aware of a threshold before Section 106 can be claimed, and has confirmed that this is 10 properties. There was discussion that if the density of housing on the site increased the issue would be revisited. The conclusions reached at the previous meeting were outlined i.e. Safety concerns, infrastructure concerns and the development being outside the village envelope. It was also noted that a site visit had been requested.

Concerns were raised regarding the vandalising of residents’ lawns, with graffiti. It was agreed to monitor the situation, and noted that the Police and Neighbourhood Watch were both aware of the situation. Councillor Miles advised the meeting that there should be a Police attendance to the meeting (PCSO 7119 Lynette Amey- Head, arrived 15 minutes later).

36. Minutes of meetings 5th March 2009

These were approved as a true and correct record

37. Matters arising

37.1 Grit bins – Councillor Timms was approached regarding the money he has available as a grant, and he agreed to look into the matter.

37.2 Helen Howard from the County Council is coming on 14th May at 9.30 to review what has not yet been done, Councillors Allen and Rowlatt will accompany her but any other available Councillors can also attend.

37.3 Smart Water – it was agreed to make flyers to deliver to the village to make them aware of the fact there is still some available. Councillor Allen will make the flyers and Councillor Rowlatt will deliver them. Councillors Rootham and Allen will be putting up the signs next week.

37.4 Website – no progress as yet, Councillor Allen to ask if we can have access to the site to populate it, Councillor Rootham will help if this is possible.

37.5 Section 106 Money – Clerk to write to Joe Hubbard, Councillor Timms will speak to him, as he appears confident about the situation, but nothing is apparently happening.

38. Police Matters

38.1 PCSO Amey- Heard has contacted PC 384 McQuade, who would like to attend a meeting to discuss speed cameras and other speed issues. Councillor Allen and PSCO Amey-Heard will liaise on this and then produce a flyer, incorporating the Smart Water information and PSCO Amey-Heard will help distribute them.

38.2 Crime Statistics, 1 Criminal Damage, 1 Criminal Damage to a vehicle and vandalism to grass.

38.3 It was asked who put up the Speed Check area Notices as they have been sited in the wrong place, PCSO Amey-Heard was not aware of them, but would enquire and find out if they can be resited.

38.4 Quad Bikes are a problem that the Police are aware of, and they will seize all bikes that are being used illegally, Quad Bikes are not allowed on the public highway unless they have an MOT, are insured and taxed, nor are they allowed on Bridle Ways.



39. Correspondence

39.1 NCC – Amenity Weight Restrictions (7.5t) – Countywide Awareness Campaign. Clerk to respond that we would like to be considered for this scheme.

39.2 Wellingborough Partnership – Annual Conference 8th June 2009, no one available to attend.

39.3 MGWSP – request for contact details of local farmers to help in adverse weather conditions, this will be discussed later under the emergency plan.

39.4 Reopening of the Orlingbury Outreach Service Post Office commencing 6th April.

39.5 Planning Aid – Section 106 training event. It was felt we are too far down the line with our Section 106 development for this to be useful.

39.6 The rest of the correspondence was circulated amongst the Councillors.

40.Financial Matters

40.1 The Annual Report has been received and a meeting needs to be held before 30th June to approve the accounts and sign the Annual Report. It was agreed to hold this on 3rd June 2009.

40.2 The following accounts were approved for payment.

605 E-on – electricity supply £421.52
606 Orlingbury Village Hall £ 35.10
607 E-on – elec maintenance £ 116.59
608 Allianz – Insurance £521.72
609 NCALC – subs £120.52
610 Clerk salary £248.40
611 smartwater signs £ 48.00
612 Pages – mower maint £390.17

24 Reports from external meetings attended

24.1 Councillor Allen had attended a highways meeting, this explained about a new computerised, communication system, which prioritises concerns. . There will now be 4 officers each representing an area. Helen Howard is our representative, and she appears to be very keen and has agreed to walk the village with councillors again.

For the NCC Highways department, work with Orlingbury have slipped hugely. The Highways group appears to be in crisis following of unusually bad weather in January.

25.Planning

25.1 April Decision – WP/2009/0038/F – 11 The Leys, single storey extensions and alterations – granted.

25.2 Re. the village boundary/envelope; Councillor Timms confirmed that the structure plan is being looked at, and being renamed, there will be a review of village envelopes but this will not be published until all villages have been reviewed.

26.Spending Empowerment Grant

This is underway, a discussion followed; a final report will be made at the next meeting.

27.Emergency Planning

27.1 The plan was read by all councillors in attendance. It was agreed the members of the Parish Council Emergency Group PCEG, would be Councillors Miles, and Rootham and Gillian Walton if she was prepared to accept a lead role.

27.2 The Road Responsibilities to be confirmed.

27.3 It was agreed to keep the contact Doctors to either practising or recently retired.

27.4 Nurses and first aiders to be asked if they are prepared to be on the list

27.5 With regard to farmers/builders willing to help. MGWSP to be asked for clarification, what equipment needed, whether insurance required and ask if payment/expenses will be paid. Also if there is a 24/7 contact number.

27.6 Emergency group training agreed to encourage the community to work as a team and a role for a co-ordinator to help the elderly.

27.7 An audit for water pumps/generations/emergency survival packs/ water/blankets and storage and accommodation. It was noted that there are no toilet facilities in the church. Clerk to check what is needed.

27.8 A small planning group to set up a volunteer meeting on 18th June 2009

31.Village Hall

31.1 It was noted that comments had been made at the Annual Parish Meeting regarding the steps. There was discussion on health and safety and public liability, the need for independent inspections etc.

31.2 The Parish Council can nominate someone to be on the committee.

32 Any other business

32.2 The Clerk is still working on the Freedom of Information model and will have to meet with Councillor Allen to finalise matters.

32.3 The Clerk to contact highways about pavements and weeds on pavements on the Pytchley Road and outside Orlingbury Hall.

32.4 The lamp over the 30mph is still out. Clerk to report again.

32.5 Communications – Councillor Rootham was concerned about the lack of communication between the Borough, the County and ourselves, especially in light of a traffic survey the County have carried, with out informing us. It was noted that the Clerk had not brought the letters written to the meeting as previously agreed, but that this would now happen.

32.6 There was concern that due to the amount of work needed to be done by the council and the number of items on the agenda that it would be better to have monthly meetings, but they must aim to finish at 9pm and 9.30pm would be the latest time to end.

33 Dates of the next meetings.

3rd June 2009, 2nd July 2009, 13th August 2009, 3rd September 2009, 15th October 2009, 12th November 2009, 7th January 2010, 4th February 2010, 4th March 2010,

Annual Parish Meeting, 1st April 2010, 22nd April 2010, Annual General Meeting, 6th May 2009.

The emergency plan PCEG meeting would take place on the 18th June.

There being no further business the meeting was closed at 10.00 pm, with thanks from the Chair to those attending.



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Chairman Date