Tuesday, March 29, 2011
Parish Council Minutes 17th March 2011
ORLINGBURY PARISH COUNCIL Minutes of the Meeting held in the Village Hall on Thursday 17th March 2011 27. Present: Councillors Allen, (Chairman), Rootham, (Deputy), Waller, Timms (Borough and Clerk. Helen Howard from NCC Highways. There were no members of the public. 28. Apologies: Apologies were received from Councillors Miles, Rowlatt, and Watts 29 Report from Helen Howard NCC on developments and gateways 29.1 Helen presented the meeting with designs and maps for the village gateways, the costs of which, will be match funded with the Section 106 monies received from the developer of Norlinton Close and highways. The gateways are being custom made by a company in Sywell, they are pressure treated softwood, and will have the village name on them. The speed limit signs will be on independent posts behind the gateways. 29.2 Pytchley Road will have a gateway on the left as you drive into the village, where the new speed limit begins. The post for the original speed sign will be left so that the flashing speed sign can be sited on it when necessary. The post from the other side of the road will be moved to the Harrowden Road for use of sign. Isham Road will have a full size gateway on the right and a smaller gateway on the left as there is less available verge. Northampton Road will have two gateways at the start of the 30mph limit. Harrowden Road – it was agreed to revisit the site and explore the possibility of extending the 30mph further and then we will also be able to have a repeater of the 30 mph on the road. There will be 30 mph signs painted on all the other roads as you enter the village limits. 29.3 It was agreed to have the gateways made and sited as soon as possible and the speed signs once the speed limit legislation has been passed. Helen could not advise of the time scale for making the gates, but she will find out and let the council know. 29.4 The discussions then went to the subject of Rectory Lane. Helen re-itereated the fact that the County are only repairing roads and no longer doing schemes or reconstructions. Following more discussion of the erosion of the surface and the resurfacing that did not cover the full width of the road, it was agreed for the Clerk to contact Terry Matthews the County Council maintenance manager, and Leo Plant with dates to meet and view the site. 29.5 Helen was thanked for attending. 30. Minutes of the meeting 17th February 2011 Following corrections the minutes were signed as a true and correct record. A new copy to be issued and those minutes in the Notice Board to be replaced. Councillor Rootham proposed and Councillor Waller seconded the corrected version. 31.Matters arising 31.1 17.3 Tim Lucy was able to attend a site viewing of the barn, Alex Stephenson was not. Tim had knocked at Mrs Stockdales to discuss the matter but there was no answer. Tim agreed that the state of the roof on the small barn was very dangerous and that the finial on the barn was also dangerous. Tim had written in November asking for the roof to be made safe, but this had not been followed up by the council He agreed it was an ongoing problem and that they can only enforce making the loose tiles safe and this could re-occur. There were discussions about a guttering or covering the roof with netting Tim will write again giving 28 days notice to make good or they will have to issue an enforcement notice. He agreed to include the Clerk in the correspondence, but nothing has been received by the Clerk. 31.2 17.4 The street light is still off and now also one in Harrowden Road, the Clerk to re- report both. 31.3 17.7 Councillor Allen had contacted the Borough Council about the sites of the new bins and dog bins. He left a message asking them to get back to him so that he could show them the site of the bin in Rectory. They did not do this and the bin was not emptied when the lorry was in the village emptying all the others. 32. Correspondence. 32.1 There has been various correspondence between HMRC, Ncalc, accountancy firms and the Clerk regarding new legislation. The legislation requires councils to register as an employer and Clerks are no longer allowed to be self employed. The Clerk has spoken to HMRC and after 6th April she can register the council as an employer. HMRC will provide a downloadable tool for the Clerk to use. This will enable PAYE to be paid, there will be no need for NI payments as this is below the threshold. At the end of the financial year a form will need to be completed but this can be done on line through the downloadable tool. They feel that it is simple to complete and use and that there is no need for any accounts packages or accountants to be involved. It was agreed for the Clerk to progress this but any financial expenditure must be brought back to the Council for approval. The Council may need to seek further advice from WBC and elsewhere. 32.2 WBC Parish Forum to be held on 6th April at 7pm in the council chamber. Councillors Allen, Rootham and Waller to attend if possible. 32.3 Police – 1 burglary in February 32.4 Ferguson Broadbent – Bench at America Farm, they would prefer we did not site a litter bin near the bench or in the vicinity of the field. 32.5 Ncalc Freedom of Information training Clerk attended previously 32.6 CPRE Planning Road Show with Localism as one of the topics. Clerk to ask CPRE to attend our meeting and discuss localism. 32.7 Sustainable government newsletter 32.8 IAC company from Bath offering Internal Audit 32.9 Email received from Councillor Miles. Emma Green had contacted him regarding the Parish Council Notice Board She was unsure what it could be used for. It was clarified that the notice-board was for the publicity of the Parish Council and designated village matters. Space is limited and if there is space available it should be reserved for organisations promoting events for the benefit of the village. It is definitely not for commercial advertising. Councillor Allen will write to Emma advising of this and a copy given to councillors for future reference. 33. Financial Matters. 33.1 The following accounts were agreed for payment. 694 St Mary’s PCC (church floodlighting) 164.25 695 P Allen (printing & distribution costs) 51.90 696 A McLaven (salary x 2) 248.40 33.2 There followed discussion that due to amount of time and costs incurred in printing and publishing newsletters etc it would be better that it be done commercially in the future. 34. Planning applications and decisions. WP/2011/0061/F, 27 Isham Road Orlingbury, Mr Lyon domestic extension – only to comment materials to be in keeping and all construction materials to be kept within the curtilage of the property 35. Speedwatch and portable speed sign There have been no more volunteers for training even with advertising in the newsletter. 36. Village Hall Nothing to report 37. Any Other Business There was discussion of the content of the Annual Parish Meeting, Councillors Allen, Rootham and Waller will meet to finalise this. Clerk to write to John Watts with our good wishes etc. 38. Date of next meeting. The date of the meeting is 14th April 2011, the Annual Parish Meeting and this will be followed by the Parish Council meeting. There being no other business the meeting closed at 9.30 pm with thanks to those attending. ………………….. ……………………….. Chairman Date
Wednesday, March 2, 2011
Parish Council Minutes 17th Feb 2011
ORLINGBURY PARISH COUNCIL Minutes of the Meeting held in the Village Hall on Thursday 17th February 2011 14. Present: Councillors Allen, (Chairman), Rootham, (Deputy), Rowlatt, Waller, and Clerk. There were no members of the public. 15. Apologies: Apologies were received from Councillors Miles, Norton, Watts and Timms (Borough) 16. Minutes of the meeting 6th January 2011 Following, corrections in correspondence that the Royal British Legion information was passed to the village hall committee not the fete committee and 12.1 footpath ‘officer’ not ‘warden’ as stated, the minutes were signed as a true and correct record. 17.Matters arising 17.1 4.1 A response had been received from WBC regarding the site specific proposals. 17.2 4.2 Discussion of essential road repairs and improvements Rectory Lane, which are getting worse. Clerk to write to ask Leo Plant to meet with councillors re reinstating the road to its original width, advising we are minded to go to the newspapers as this maintenance is long over due and is now a pressing health and safety issue. 17.3 4.3 Clerk to ask Tim Lacy and Alex Stephenson to meet at the barn with councillors, as the dangerous roof tiles and masonry have not been remedied. 17.4 4.5 Rectory Lane streetlight is on intermittently. Clerk to report, but querying if it is the bulb or the electrics, or the ivy on the pole causing the problem. 17.5 5. The upcoming elections will be in the newsletter, as the headline your village needs you. 17.6 6.1 The Clerk spoke to Helen Howard on 6th January and was advised that the gateways will be underway within this financial year, and that MGSWP have started measuring. She offered to attend the March meeting. Clerk to confirm this prior to the meeting. 17.7 6.2 The bins and dog bins have been ordered and delivered. The dog bins have been sited and the clerk to contact the borough to arrange collection. Dog Bins are a) 200 yards into the field known as North America/Rectory Lane and b) at the entrance to the bridle path on Isham Road. Two of the waste bins have been sited on the green and we will ask where the farmer would like the remaining bin sited on the footpath through North America Field close to the entrance of Rectory Lane. 17.8 Councillor Rootham and Councillor Curtis from Isham PC and therefore the draft agreement re legal matters of sharing our jointly owned Speed Warning sign has yet to be drafted. 17.9 The issue of Quad Bikes and horses using the footpaths is a Police matter, the County Footpath Officer does not deal with this. Although he advised that taking action is difficult as a) the Police have to witness the incident, b)there has to be a photographic record of it and c) there must be no doubt that the landowner has not given his permission for the riders to use his land. 18. Developments 18.1 It was noted that costings are becoming more than expected. 18.2 It was agreed that Councillor Rootham would source a lockable cabinet to put in garage to store essential items such as the battery /charger for the speed sign. 18.3 It was noted that the responsibilities for areas in the village had been firmed up by the planning petition issue. 19. Correspondence. Police - Crime Statistics Information re Special Constables for inclusion in village magazines – passed to Cllr MilesPolice – Information from rural community panelACRE – survey to improve their services, to be completed by 1st April – because we are part of speed watch.Best Village competition information for entry Environment Agency – information re emergency response exercise, dealing with flooding issues and therefore not relevant to the village NCC – updating records for Dovecote, confirmation of Clerk as contactBCW – election papers, Clerk to request 20 more copies of papers PS Dave Convery, request re speed gun financing, the cost of recalibration if split between all Parish Councils approximately £7.50Letter received from parishioner re pavements, concerns from resident regarding footpaths and suggesting calming methods, Councillor Allen to respond, noting that the County Highways Department have dealt with some of the problems under the section 126 dealing with Norlinton Close but that issues re the state of repair and narrowness of pavements at Harrowden Road have been drawn to the attention of he Highways Department, following our own audits. A copy of the letter of concern with a covering note would be forwarded to the Highways Department.Letter re localism bill – Clerk to copy letter to the Borough Council and Councillors Timms and Bailey and ask for their response, Councillor Allen to inform the resident of this. NCC Section 50 Licence Forms to be signed and returned, also to remind that the speed sign post in Pytchley Road be left when replacement takes places, as a site for the speed warning sensor. 20. Financial Matters. The following accounts were agreed for payment. 691 E-on Electricity Maintenance £119.12 692 Mrs A McLaven Salary £124.20 693 Sywell Mowers – servicing of mowers £394.30 21. Planning applications and decisions. WP/2011/0013/F – vehicular access (dropped kerb) 21 Isham Road, Orlingbury- The council pleased to see this being applied for in the proper manner. No comments 22. Speedwatch and portable speed sign 22.1 There will be one session of speed watch in the summer and an appeal has been made for volunteers for training on 16th April. All is well financially for the project. 22.2 The flashing speed sign has been used on the Northampton Road from 10th Jan and in 14 days just under 4000 cars triggered a response by going over the 30mph and then on the Isham Road, 2400. 22.3 We shall be appealing for volunteers to help change the battery when necessary. 24. Village Hall 24.1 All the tickets to the murder mystery evening this weekend have been sold (70) 25. Any Other Business There was none 26. Date of next meeting. The date of the meeting is 17th March 2011 There being no other business the meeting closed at 9.10 pm with thanks to those attending. ………………….. ……………………….. Chairman Date
Tuesday, January 25, 2011
Parish Council Minutes 6th January 2011
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 6th January 2011
1. Present:
Councillors Allen, (Chairman), Rootham, (Deputy),Miles. Rowlatt, Waller, and
Timms (Borough) Clerk. There were no members of the public.
2. Apologies:
There were no formal apologies. The best wishes of the Council were extended to
Councillor Watts who is currently recovering from illness.
3. Minutes of the meeting 25th November 2010
Following the addition of the word “be” in minute 124.1 in order that it read – “need
to be separate from contingency monies”, minutes were signed as a true and correct
record.
4. Matters arising
4.1 122.2 Clerk to check WBC Consultation on Site Specific Proposals portal to
confirm whether reports from Parish councils have been posted in abbreviated form
prior to placement on the web-site. The Clerk to write a) to point out that the Borough
Council concerns re. lack of response from Parishes should be balanced by precise
recording of responses when they are received and b) to ask why the civil cemetery
and allotments are not classified in the Site Specific Proposals as separate entities, as a
full reason for this has not been given.
4.2 124.2 The estimation of cost and work, from the Highways Department,
in Rectory Lane has not been forthcoming. This is mainly due to the
recent bad weather.
4.3 125.6 No response from Tim Lucy; Clerk to contact him and if still no
response Alex Stephenson, Ewan Rennie and the CEO to be copied in to a
further letter.
4.4 127.2 Clerk not able to contact bugler, Councillor Miles will provide
contact details for Mrs McKeowan.
4.5
130.3 The street light was repaired but it has failed again. Clerk to
contact utility.
5. 2011 Elections – attracting new candidates and promoting the election
5.1 The elections and implications of poor interest in standing for office have
been discussed on many previous occasions and the situation shows no
improvement.
5.2 Following discussions it was agreed that councillors should raise this
matter with villagers, a direct approach being the best way forward.
Councillor Allen to put an article in the newsletter and the Parish
newsletter to recruit new councillors.
6. Developments
6.1 Developments with regard to the village gateways await planning and
resolution of legal matters with regard to new siting. Works are expected
to begin within the next month but considering grants were agreed and
monies in place six months ago, progress has been slow.
6.2 Councillor Allen has authority to move forward with the Centre of
Village Sign, Lectern and Bins.
7. Correspondence.
Wellingborough Homes - the VAT increase means garage rent will increase from
£8.23 to £8.40.
WBC – form to request precept.
Countryside gardens – information regarding landscaping business.
NCALC - S137 limit for 2010/11 £6.44 per elector.
Communities “right to build” team – link to localism bill.
NCALC – reaction to the localism bill.
County Libraries – request for information re welcome pack.
NCALC - encouraging people to stand for the 2011 elections.
Police crime report - Clerk to contact Police and ask how Anti-social behaviour is
recorded, as there is no mention of it on the reports.
WBC – copy of the sub-committees decision re. premises licence for Orlingbury
Hall, granted with conditions.
NRHA – annual report.
NCC – Parish Satisfaction Questionnaire.
WBC – committee recommendation that the Orlingbury Request for a Review of
Electoral Arrangements and Council Membership Numbers be declined.
Royal British Legion – Information about the Great Poppy weekend to celebrate
their 90th Birthday on the weekend of 10-12 June. Information passed to fete
committee.
WBC – invitation to Civic Ball on 12th February.
8.Financial Matters.
8.1 The following accounts were approved for payment.
685 E-on elec supply £431.38
686 A Mclaven salary & licence objection costs £277.10
687 Isham PC (half of cost of insurance & locks for the join speed sign) £28.69
688 S Miles petrol costs for mowers £69.08
8.2 It was felt that financial recording was much improved.
9. Planning applications and decisions.
9.1 The hearing for the licence application at Orlingbury Hall lasted about 4 hrs
and 12 people from the village attended. 1JP and senior officers and councillors from
the Borough formed the Hearing Committee. The applicant had legal representation
and the village was represented by Mrs Reynolds of Lammas Close who is a Barrister
Papers presented on the day included copies of the petition signed by 137 villagers
and 37 independent letters. The licence was granted with important conditions, which
were very sympathetic to concerns regarding possible noise and disturbance. It is also
noted that the granted licence may be reviewed at any time if there are substantiated
complaints.
9.2 WP/2010/0544/F; a proposed rear extension to property creating a new garden
room and kitchen extension with shallow pitched roof at 16, Pytchley Road; owned by
Mr Mark Edwards. The Council’s response was that all materials to be in keeping and
all materials and vehicles to be kept within the boundaries of the proposed
development.
10. Speedwatch and portable speed sign
10.1 The dates for the summer Speedwatch are 22nd May until 25th June; the weeks
to be shared with Isham. This information will be placed into the newsletter along
with a request for more volunteers to be trained. There are more villages taking part.
10.2 The new flashing speed sign is now in place at Little Isham; the sign and is
shared between Orlingbury and Isham Parish Councils. The device is simple to use; it
is set to the speed limit, either 20/30/40 mph, and every time it flashes it trips a
counter, which can be used for evidence gathering. There are 2 batteries; each lasting
5-7 days.
10.3 The sign is insured but only on the policy of Isham Parish Council as it can
only be on one asset list. Councillor Rootham is to draft an agreement between the
councils, agreeing to share usage at 6 months each per year and costs, including the
excess if a claim is made. This will then be sent to the Insurers.
10.4 The yellow board and camera signs to be taken down by Councillor Miles
11. Village Hall
11.1 Nothing to report.
12. Any Other Business
12.1 Horses are using the footpath around the back of the village, there are also
reports of quad bikes using the paths as well. Clerk to liase with Councillor Rowlatt in
contacting the footpath warden and also the estate manager of Reynolds to ask if they
are interested in joining us in deterring horse riders and quad bikes on footpaths that
are not bridle paths.
12.2 Dog bins – Councillor Allen to progress the purchase and siting of these.
12.3 It was agreed that mower and the Hayter would be serviced.
131. Date of next meeting.
The date of the meeting is 17th February 2011
There being no other business the meeting closed at 9.10 pm with thanks to those
Minutes of the Meeting held in the Village Hall on
Thursday 6th January 2011
1. Present:
Councillors Allen, (Chairman), Rootham, (Deputy),Miles. Rowlatt, Waller, and
Timms (Borough) Clerk. There were no members of the public.
2. Apologies:
There were no formal apologies. The best wishes of the Council were extended to
Councillor Watts who is currently recovering from illness.
3. Minutes of the meeting 25th November 2010
Following the addition of the word “be” in minute 124.1 in order that it read – “need
to be separate from contingency monies”, minutes were signed as a true and correct
record.
4. Matters arising
4.1 122.2 Clerk to check WBC Consultation on Site Specific Proposals portal to
confirm whether reports from Parish councils have been posted in abbreviated form
prior to placement on the web-site. The Clerk to write a) to point out that the Borough
Council concerns re. lack of response from Parishes should be balanced by precise
recording of responses when they are received and b) to ask why the civil cemetery
and allotments are not classified in the Site Specific Proposals as separate entities, as a
full reason for this has not been given.
4.2 124.2 The estimation of cost and work, from the Highways Department,
in Rectory Lane has not been forthcoming. This is mainly due to the
recent bad weather.
4.3 125.6 No response from Tim Lucy; Clerk to contact him and if still no
response Alex Stephenson, Ewan Rennie and the CEO to be copied in to a
further letter.
4.4 127.2 Clerk not able to contact bugler, Councillor Miles will provide
contact details for Mrs McKeowan.
4.5
130.3 The street light was repaired but it has failed again. Clerk to
contact utility.
5. 2011 Elections – attracting new candidates and promoting the election
5.1 The elections and implications of poor interest in standing for office have
been discussed on many previous occasions and the situation shows no
improvement.
5.2 Following discussions it was agreed that councillors should raise this
matter with villagers, a direct approach being the best way forward.
Councillor Allen to put an article in the newsletter and the Parish
newsletter to recruit new councillors.
6. Developments
6.1 Developments with regard to the village gateways await planning and
resolution of legal matters with regard to new siting. Works are expected
to begin within the next month but considering grants were agreed and
monies in place six months ago, progress has been slow.
6.2 Councillor Allen has authority to move forward with the Centre of
Village Sign, Lectern and Bins.
7. Correspondence.
Wellingborough Homes - the VAT increase means garage rent will increase from
£8.23 to £8.40.
WBC – form to request precept.
Countryside gardens – information regarding landscaping business.
NCALC - S137 limit for 2010/11 £6.44 per elector.
Communities “right to build” team – link to localism bill.
NCALC – reaction to the localism bill.
County Libraries – request for information re welcome pack.
NCALC - encouraging people to stand for the 2011 elections.
Police crime report - Clerk to contact Police and ask how Anti-social behaviour is
recorded, as there is no mention of it on the reports.
WBC – copy of the sub-committees decision re. premises licence for Orlingbury
Hall, granted with conditions.
NRHA – annual report.
NCC – Parish Satisfaction Questionnaire.
WBC – committee recommendation that the Orlingbury Request for a Review of
Electoral Arrangements and Council Membership Numbers be declined.
Royal British Legion – Information about the Great Poppy weekend to celebrate
their 90th Birthday on the weekend of 10-12 June. Information passed to fete
committee.
WBC – invitation to Civic Ball on 12th February.
8.Financial Matters.
8.1 The following accounts were approved for payment.
685 E-on elec supply £431.38
686 A Mclaven salary & licence objection costs £277.10
687 Isham PC (half of cost of insurance & locks for the join speed sign) £28.69
688 S Miles petrol costs for mowers £69.08
8.2 It was felt that financial recording was much improved.
9. Planning applications and decisions.
9.1 The hearing for the licence application at Orlingbury Hall lasted about 4 hrs
and 12 people from the village attended. 1JP and senior officers and councillors from
the Borough formed the Hearing Committee. The applicant had legal representation
and the village was represented by Mrs Reynolds of Lammas Close who is a Barrister
Papers presented on the day included copies of the petition signed by 137 villagers
and 37 independent letters. The licence was granted with important conditions, which
were very sympathetic to concerns regarding possible noise and disturbance. It is also
noted that the granted licence may be reviewed at any time if there are substantiated
complaints.
9.2 WP/2010/0544/F; a proposed rear extension to property creating a new garden
room and kitchen extension with shallow pitched roof at 16, Pytchley Road; owned by
Mr Mark Edwards. The Council’s response was that all materials to be in keeping and
all materials and vehicles to be kept within the boundaries of the proposed
development.
10. Speedwatch and portable speed sign
10.1 The dates for the summer Speedwatch are 22nd May until 25th June; the weeks
to be shared with Isham. This information will be placed into the newsletter along
with a request for more volunteers to be trained. There are more villages taking part.
10.2 The new flashing speed sign is now in place at Little Isham; the sign and is
shared between Orlingbury and Isham Parish Councils. The device is simple to use; it
is set to the speed limit, either 20/30/40 mph, and every time it flashes it trips a
counter, which can be used for evidence gathering. There are 2 batteries; each lasting
5-7 days.
10.3 The sign is insured but only on the policy of Isham Parish Council as it can
only be on one asset list. Councillor Rootham is to draft an agreement between the
councils, agreeing to share usage at 6 months each per year and costs, including the
excess if a claim is made. This will then be sent to the Insurers.
10.4 The yellow board and camera signs to be taken down by Councillor Miles
11. Village Hall
11.1 Nothing to report.
12. Any Other Business
12.1 Horses are using the footpath around the back of the village, there are also
reports of quad bikes using the paths as well. Clerk to liase with Councillor Rowlatt in
contacting the footpath warden and also the estate manager of Reynolds to ask if they
are interested in joining us in deterring horse riders and quad bikes on footpaths that
are not bridle paths.
12.2 Dog bins – Councillor Allen to progress the purchase and siting of these.
12.3 It was agreed that mower and the Hayter would be serviced.
131. Date of next meeting.
The date of the meeting is 17th February 2011
There being no other business the meeting closed at 9.10 pm with thanks to those
Thursday, December 9, 2010
Parish Council Minutes 25th November 2010
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 25th November 2010
118. Present: Councillors Allen, (Chairman), Rootham, (Deputy), Waller, Watts and Clerk. There were no members of the public.
119. Apologies: Councillors Miles, Rowlatt, and Timms (Wellingborough Borough Council) sent their apologies, which were accepted.
120. Minutes of the meeting 21st October 2010. These were signed as a true and correct record.
121. Matters arising
121.1 106 The Housing Need survey will go out in January.
121.2 110.3 Correction the cost of £500 is for the kerbstones only, not the cost of the labour etc:- the wrong impression was given in the minutes.
122. Site Specific Proposals (WBC review of Boundaries)
122.1 The map has not changed since the Parish Council reviewed the draft which reflected the current village position
122.2 Clerk to check portal works to ascertain whether reports from Parish councils have been posted.
122.3 The Hall and Old Rectory appear to be outside the village boundary. The civil cemetery and allotments are not classified in the Site Specific Proposals as separate entities.
123. Section 106 Developments – Report on expenditure so far
123.1 There has been no actual expenditure since the last meeting but a substantial amount of money is committed in the agreed Development plans.
123.2 The village sign and lectern still need to be designed
123.3 The gateways are well underway, but await the legality of moving the speed limit signs.
124. Development Plan Report.
124.1 Rectory Lane was mentioned in previous minutes because it arose from concern re 106 funding and the need to maintain items. The mower replacement funds are included in the 106 monies and need to separate from contingency monies in savings accounts.
124.2 The work needed in Rectory Lane is now unlikely to be done by Highways and the cost of kerbing and widening the corner, and road to allow large vehicles to access the road, is estimated by them to be around £5000. There was discussion regarding the width etc. Councillor Allen will investigate and get the work needed underway, but if the costs are much higher than anticipated he will call another meeting. All councillors present were in favour of this.
125. Correspondence.
125.1 NCALC information/advise re precept for next year
125.2 WBC re petition for extra councillor-Clerk to respond that review is urgent.
125.3 Police Crime Statistics
125.4 PCSO Lynne Amey Heard – email advising of return to work-Clerk to advise her of a car parking at weekends on the front of Norlinton Close/Harrowden Road.
125.5 Steve Shaw, National Co-ordinator Local Works – sustainable communities
125.6 Alex Stevenson WBC– re Barn – Clerk to contact Tim Lacey at WBC and ask when the work is being done.
125.7 Citizens Advice – Info and request for donation – Clark to investigate how they are funded and ask to come to meeting to do presentation.
126. Financial Matters.
126.1 The following accounts were approved for payment.
682 Westcotec for speed sign £3366.38
683 Royal British Legion (wreath) £ 20.00
684 A McLaven (salary & postage) £ 125.90
126.2 The Clerk had produced spreadsheets showing the accounts balances for the meeting.
126.3 A cheque had been received from Isham Parish Council for £382.00, towards the speed sign: The net cost of the sign is £2865.00 we have received the grant for both Parish Councils of £2500.00 leaving £365.00 remaining, half of which is £182.50, but as Isham have received our grant of £200.00 towards the licensing costs as well as their own grant, this has been included in the cheque.
127. Planning applications and decisions.
127.1 A public meeting was held to discus the implications of the licence application at the Hall. 48 people attended and it was decided to:-
a) organise a petition outlining the concerns
b) advise villagers to write individual letters
c) write as the Parish Council to represent the views of villagers.
127.2 The Parish Council have now been informed that recent legislation entitles the Parish Council to have a legitimate role in discussing licensing matters. A strong letter outlining our concerns was forwarded to Licensing Authority. The Licensing Authority advised that a petition is counted as just one letter, but a hearing would result from the submission. The manner in which the petitions were subdivided to represent sectors of the village meant that 23 petitions were submitted.
127.3 Councillors were thanked for their help in getting the petition together.
128. Speedwatch
128.1 This took place again, and the results have been submitted. There were fewer people being caught this time and this is a measure of the effectiveness of action. Sessions were evenly allocated throughout the daylight hours and included peak ‘travel to work’ times.
128.2 Orlingbury are signed up for 2 sessions again next year.
128.3 Councillors Allen and Rootham will unpack the sign and once it is confirmed that all is in place the Clerk will post the cheque.
129. Village Hall
129.1 The annual Drama Group production has just taken place.
130. Any Other Business
130.1 It was noted that the Police should be contacted when any incidents such as the bad parking take place.
130.2 The Boys Brigade Bugler did a very good job, at the Remembrance Service, he was a superb player but had struggled to get to Orlingbury on time due to road closures. Clerk to write and thank, after contacting Sally McKeown for the details.
130.3 E-on have repaired the light in Rectory Lane
131. Date of next meeting.
The date of the meeting is 6th January 2011
There being no other business the meeting closed at 8.25pm with thanks to those attending.
………………….. ………………………..
Chairman Date
Minutes of the Meeting held in the Village Hall on
Thursday 25th November 2010
118. Present: Councillors Allen, (Chairman), Rootham, (Deputy), Waller, Watts and Clerk. There were no members of the public.
119. Apologies: Councillors Miles, Rowlatt, and Timms (Wellingborough Borough Council) sent their apologies, which were accepted.
120. Minutes of the meeting 21st October 2010. These were signed as a true and correct record.
121. Matters arising
121.1 106 The Housing Need survey will go out in January.
121.2 110.3 Correction the cost of £500 is for the kerbstones only, not the cost of the labour etc:- the wrong impression was given in the minutes.
122. Site Specific Proposals (WBC review of Boundaries)
122.1 The map has not changed since the Parish Council reviewed the draft which reflected the current village position
122.2 Clerk to check portal works to ascertain whether reports from Parish councils have been posted.
122.3 The Hall and Old Rectory appear to be outside the village boundary. The civil cemetery and allotments are not classified in the Site Specific Proposals as separate entities.
123. Section 106 Developments – Report on expenditure so far
123.1 There has been no actual expenditure since the last meeting but a substantial amount of money is committed in the agreed Development plans.
123.2 The village sign and lectern still need to be designed
123.3 The gateways are well underway, but await the legality of moving the speed limit signs.
124. Development Plan Report.
124.1 Rectory Lane was mentioned in previous minutes because it arose from concern re 106 funding and the need to maintain items. The mower replacement funds are included in the 106 monies and need to separate from contingency monies in savings accounts.
124.2 The work needed in Rectory Lane is now unlikely to be done by Highways and the cost of kerbing and widening the corner, and road to allow large vehicles to access the road, is estimated by them to be around £5000. There was discussion regarding the width etc. Councillor Allen will investigate and get the work needed underway, but if the costs are much higher than anticipated he will call another meeting. All councillors present were in favour of this.
125. Correspondence.
125.1 NCALC information/advise re precept for next year
125.2 WBC re petition for extra councillor-Clerk to respond that review is urgent.
125.3 Police Crime Statistics
125.4 PCSO Lynne Amey Heard – email advising of return to work-Clerk to advise her of a car parking at weekends on the front of Norlinton Close/Harrowden Road.
125.5 Steve Shaw, National Co-ordinator Local Works – sustainable communities
125.6 Alex Stevenson WBC– re Barn – Clerk to contact Tim Lacey at WBC and ask when the work is being done.
125.7 Citizens Advice – Info and request for donation – Clark to investigate how they are funded and ask to come to meeting to do presentation.
126. Financial Matters.
126.1 The following accounts were approved for payment.
682 Westcotec for speed sign £3366.38
683 Royal British Legion (wreath) £ 20.00
684 A McLaven (salary & postage) £ 125.90
126.2 The Clerk had produced spreadsheets showing the accounts balances for the meeting.
126.3 A cheque had been received from Isham Parish Council for £382.00, towards the speed sign: The net cost of the sign is £2865.00 we have received the grant for both Parish Councils of £2500.00 leaving £365.00 remaining, half of which is £182.50, but as Isham have received our grant of £200.00 towards the licensing costs as well as their own grant, this has been included in the cheque.
127. Planning applications and decisions.
127.1 A public meeting was held to discus the implications of the licence application at the Hall. 48 people attended and it was decided to:-
a) organise a petition outlining the concerns
b) advise villagers to write individual letters
c) write as the Parish Council to represent the views of villagers.
127.2 The Parish Council have now been informed that recent legislation entitles the Parish Council to have a legitimate role in discussing licensing matters. A strong letter outlining our concerns was forwarded to Licensing Authority. The Licensing Authority advised that a petition is counted as just one letter, but a hearing would result from the submission. The manner in which the petitions were subdivided to represent sectors of the village meant that 23 petitions were submitted.
127.3 Councillors were thanked for their help in getting the petition together.
128. Speedwatch
128.1 This took place again, and the results have been submitted. There were fewer people being caught this time and this is a measure of the effectiveness of action. Sessions were evenly allocated throughout the daylight hours and included peak ‘travel to work’ times.
128.2 Orlingbury are signed up for 2 sessions again next year.
128.3 Councillors Allen and Rootham will unpack the sign and once it is confirmed that all is in place the Clerk will post the cheque.
129. Village Hall
129.1 The annual Drama Group production has just taken place.
130. Any Other Business
130.1 It was noted that the Police should be contacted when any incidents such as the bad parking take place.
130.2 The Boys Brigade Bugler did a very good job, at the Remembrance Service, he was a superb player but had struggled to get to Orlingbury on time due to road closures. Clerk to write and thank, after contacting Sally McKeown for the details.
130.3 E-on have repaired the light in Rectory Lane
131. Date of next meeting.
The date of the meeting is 6th January 2011
There being no other business the meeting closed at 8.25pm with thanks to those attending.
………………….. ………………………..
Chairman Date
Monday, November 8, 2010
Parish Council Minutes 21st October 2010
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 21st October 2010
104. Present: Councillors Allen, (Chairman), Rootham, (Deputy), Miles, Rowlatt, Waller, Watts Timms (Wellingborough Borough Council) and Clerk, Joanne Martin (Rural Housing Association) Carol Conway (WBC). There were no members of the public.
105. Apologies:
None
106. Housing Needs Survey
106.1 Carol Conway explained that housing strategy meant that the Borough had to look at community needs and how to meet and fund these needs for housing in villages. The Borough has adopted a 5 year rolling plan of housing needs involving surveys for the 19 villages in the area.
106.2 Joanna Martin advised that they were aware of a previous Orlingbury village survey. The information needed is basic. The RHA will deliver a new survey to every household at no cost, either in the Parish Magazine or by letter drop. The residents will be advised of a forthcoming survey by a notice in the Parish Magazine.
106.3 The first page of the survey is anonymous. It also asks about facilities in the village. Additional pages are for those in need of affordable housing and require more detail. They seek to find out the extent of need and the connection to the village. A reply paid envelope is included and it is felt that a third of questionnaires returned is a good response.
106.4 Land adjacent to the village boundary may, in the case of affordable housing, be utilised. There will be criteria legally agreed for the site. If properties are required they will be 2/3 rental and 1/3 part owned. The land is bought for more than agricultural costs but not for full building market value. There is a specific planning exception to allow solely affordable housing to be built.
106.5 The letter regarding the survey will be posted to Orlingbury villagers in January. To be considered for eligibility for affordable housing there is a need to be on the Wellingborough Borough Council waiting list.
106.6 Discussions ensued about the situation in other villages. The struggle to fill affordable housing already present in the village was also discussed, and it was noted that if the survey identified a need then the RHA would try to fulfil this need by working with the Parish Council.
107. Minutes
of the meeting 9th September 2010These were signed as a true and correct record.
108. Matters arising
108.1 94.2 The agreed letter to landowners is still a work in progress
108.2 94.3 Rectory Lane should be fit to be regularly cut, but more discussion under Development plan.
108.3 94.9 Alex Stephenson is still looking into the Barn, and awaiting confirmation from Tim Lacy – Clerk to continue to pursue
108.4 94.8 The low canopy of trees on the Green has been dealt with. The council were contacted about clearing the cuttings and they removed this speedily. The trees over hanging the road are to be left pending the bus company being requested (through the Highways Department) that buses to use the other route around the green. The Clerk had received two quotations for the cutting back of these trees (around £300- £350).
108.5 99. Mr Abrams accepted our letter and apology.
108.6 102.3 The trees have been removed.
109. Development Plan Report.
109.1 Councillor Allen distributed the report to the meeting. We are well on track and if we look back over the past 3 years a great deal has been achieved. There is still the need for more effective portfolio holder? Individual councillor responsibility and progress reporting. The 106 expenditure is progressing more slowly than planned and we need to resolve how to move forward with greater speed. An example was given of the emergency planning imperative that was intended to move on as a separate group, but Councillor Allen was being asked to chair the delegated group with the result that councillor workloads were being compromised. Councillor Allen had had a very useful meeting with Helen Howard but Mr Leo Plant (MGWSP) although promising to resolve a number of concerns, had produced few appropriate actions. It was agreed that Peter Allen have authority to progress things as he sees fit.
110. Gateways – meeting Helen Howard
110.1 We have sent our revised Section 106 plan to the Borough to make sure (in the light of phase 2 funding) it is accepted. A copy was given out at the meeting.
110.2 The 106 monies to Highways have been released. Helen Howard walked the gateway development sites with Councillor Allen and agreed to extend further out on 3 Sites. All sites will have integral signs, custom designed, wooden barriers and white lines on the road, giving the impression of the road narrowing with 30 mph limits’ painted on the road.
110.3 Helen Howard also agreed to consider liasing with the bus company with regard to the buses using the route around the green. She also agreed to consider match funding installing a kerb way in Rectory Lane. 50 yards of granite stones costs aprox £500. There is about 75 yards in Rectory Lane, Councillor Allen proposed that we should go ahead even if we don’t get match funding Councillor Rootham seconded this, and all were in favour.
111. Litter, Fly Tipping and Dog Fouling
111.1 Black Bags have been left on the Northampton Road, Councillor Waller has reported this to the Borough, and generally these are removed. There is a lot of fly tipping in the ditches. Clerk to write to Wellingborough Council of ongoing concerns.
111.2 Dog Fouling issues to be placed in the newsletter. Councillor Rootham proposed and Councillor Miles seconded the purchase of 2 dog bins, the Clerk to investigate the cost of emptying them.
111.3 Councillor Allen has been in conversation with Alex Stephenson who put him in touch with a company that produces custom designed litter bins. These are galvanised bins on plinths surmounted by slats of oak. The cost of these including installation is about £300.
112. Correspondence.
Emailed copy of September edition project reduce e-newsletter NCC views requested on Concessionary Travel – Clerk responded that we did not want residents to loose any benefits that they already received.
Licence Act – statement of Policy NCC – definitive map and statement for Northamptonshire - Clerk to complete licence request.
Aon – increase in fidelity cover, this was agreed to be paid as it is a requirement of the Auditors.CVL systems – request for sales team to visit re security systems Pytchley PC re purchasing mobile VAS sign, thanked them for their offer but already sharing costs with Isham PCWBC –
Cost of Parish Council Elections 2011 Wendy Luck – confirming action fund grant of £200 – Councillor Timms thanked for the grant, unfortunately the grant was paid into Isham PC bank account and therefore a cheque will be raised by Isham but their next meeting is not until 23rd November.
Marilyn Richardson – re petition for extra councillor – Clerk to write to resource committee to request extra councillor due to growth of village and management of section 106 expenditure and increased workload.
Police – no reported crime in September RBS software demo available of packages Danny Moody Northants Calc Agm Limehouse – 2 consultations re Police Rural North updates
Kate Houlian – Information re Northants Gen Hospital consultation re becoming a Foundation Trust –
Councillor Miles to deal withRemembrance Day Wreaths available for donation of £20 as per previous years Councillors Rootham Miles and Waller should be able to attend service. There was discussion about re-using last years wreath, but this is always moved to the village hall to replace the one there
Police Authority –on line survey SLCC –
benefits of clerk becoming a member The council agreed to cover half of the cost of this.
113. Financial Matters.
113.1 The following accounts were approved for payment.
676 Orlingbury Village Hall rent £ 9.00
677 A-On fidelity cover increase £ 42.70
678 E-on electricity supply July – September £431.38
679 E-on electricity maintenance £126.56
680 A Mclaven salary £124.20
681 BDO Stoyhayward £364.25
it was noted that the BDO invoice had increased due to the fact that we have section 106 monies in reserve taking us over the next cost limit.
113.2 Clerk to liase with Councillor Rootham over spread sheet.
114. Planning applications and decisions.
114.1 WP/2010/0368 Land at Orlingbury Hall-Erection of a dwelling house within the curtilage of a listed building – no further information on this.
114.2 WP/2010/ 0364 – 16 Pytchley Road ground floor extension
Only comments that, materials should be in keeping with existing and kept on site during construction.
114.3 WP/2010/0405/F 24 Norlinton Close Detached double garage with storage loft
Comments as above.
115. Speedwatch
115.1 We are 2/3 through this session of Speedwatch.
115.2 The purchase of the speed sign is in progress and the licence application is being prepared by the Clerk. This can be applied retrospectively if we get the sign before the licence.
115. Village Hall Nothing to report.
116. Any Other Business
116.1 Clerk to contact Harpurs regarding the verge and hedge
116.2 The Leys has been marked out in yellow for road repairs
116.3 Three bollards to be placed on the grass outside Orlingbury Hall, where the hedge was.
116.4 Discussion took place on the need for a sign by the car parking opposite the church and how it could be enforced.
116.5 Copy of application for licence at Orlingbury Hall for information only.
117. Date of next meeting.
The date of the meeting is 25th November 2010
There being no other business the meeting closed at 9.30pm with thanks to those attending.
………………….. ………………………..
Chairman Date
Minutes of the Meeting held in the Village Hall on
Thursday 21st October 2010
104. Present: Councillors Allen, (Chairman), Rootham, (Deputy), Miles, Rowlatt, Waller, Watts Timms (Wellingborough Borough Council) and Clerk, Joanne Martin (Rural Housing Association) Carol Conway (WBC). There were no members of the public.
105. Apologies:
None
106. Housing Needs Survey
106.1 Carol Conway explained that housing strategy meant that the Borough had to look at community needs and how to meet and fund these needs for housing in villages. The Borough has adopted a 5 year rolling plan of housing needs involving surveys for the 19 villages in the area.
106.2 Joanna Martin advised that they were aware of a previous Orlingbury village survey. The information needed is basic. The RHA will deliver a new survey to every household at no cost, either in the Parish Magazine or by letter drop. The residents will be advised of a forthcoming survey by a notice in the Parish Magazine.
106.3 The first page of the survey is anonymous. It also asks about facilities in the village. Additional pages are for those in need of affordable housing and require more detail. They seek to find out the extent of need and the connection to the village. A reply paid envelope is included and it is felt that a third of questionnaires returned is a good response.
106.4 Land adjacent to the village boundary may, in the case of affordable housing, be utilised. There will be criteria legally agreed for the site. If properties are required they will be 2/3 rental and 1/3 part owned. The land is bought for more than agricultural costs but not for full building market value. There is a specific planning exception to allow solely affordable housing to be built.
106.5 The letter regarding the survey will be posted to Orlingbury villagers in January. To be considered for eligibility for affordable housing there is a need to be on the Wellingborough Borough Council waiting list.
106.6 Discussions ensued about the situation in other villages. The struggle to fill affordable housing already present in the village was also discussed, and it was noted that if the survey identified a need then the RHA would try to fulfil this need by working with the Parish Council.
107. Minutes
of the meeting 9th September 2010These were signed as a true and correct record.
108. Matters arising
108.1 94.2 The agreed letter to landowners is still a work in progress
108.2 94.3 Rectory Lane should be fit to be regularly cut, but more discussion under Development plan.
108.3 94.9 Alex Stephenson is still looking into the Barn, and awaiting confirmation from Tim Lacy – Clerk to continue to pursue
108.4 94.8 The low canopy of trees on the Green has been dealt with. The council were contacted about clearing the cuttings and they removed this speedily. The trees over hanging the road are to be left pending the bus company being requested (through the Highways Department) that buses to use the other route around the green. The Clerk had received two quotations for the cutting back of these trees (around £300- £350).
108.5 99. Mr Abrams accepted our letter and apology.
108.6 102.3 The trees have been removed.
109. Development Plan Report.
109.1 Councillor Allen distributed the report to the meeting. We are well on track and if we look back over the past 3 years a great deal has been achieved. There is still the need for more effective portfolio holder? Individual councillor responsibility and progress reporting. The 106 expenditure is progressing more slowly than planned and we need to resolve how to move forward with greater speed. An example was given of the emergency planning imperative that was intended to move on as a separate group, but Councillor Allen was being asked to chair the delegated group with the result that councillor workloads were being compromised. Councillor Allen had had a very useful meeting with Helen Howard but Mr Leo Plant (MGWSP) although promising to resolve a number of concerns, had produced few appropriate actions. It was agreed that Peter Allen have authority to progress things as he sees fit.
110. Gateways – meeting Helen Howard
110.1 We have sent our revised Section 106 plan to the Borough to make sure (in the light of phase 2 funding) it is accepted. A copy was given out at the meeting.
110.2 The 106 monies to Highways have been released. Helen Howard walked the gateway development sites with Councillor Allen and agreed to extend further out on 3 Sites. All sites will have integral signs, custom designed, wooden barriers and white lines on the road, giving the impression of the road narrowing with 30 mph limits’ painted on the road.
110.3 Helen Howard also agreed to consider liasing with the bus company with regard to the buses using the route around the green. She also agreed to consider match funding installing a kerb way in Rectory Lane. 50 yards of granite stones costs aprox £500. There is about 75 yards in Rectory Lane, Councillor Allen proposed that we should go ahead even if we don’t get match funding Councillor Rootham seconded this, and all were in favour.
111. Litter, Fly Tipping and Dog Fouling
111.1 Black Bags have been left on the Northampton Road, Councillor Waller has reported this to the Borough, and generally these are removed. There is a lot of fly tipping in the ditches. Clerk to write to Wellingborough Council of ongoing concerns.
111.2 Dog Fouling issues to be placed in the newsletter. Councillor Rootham proposed and Councillor Miles seconded the purchase of 2 dog bins, the Clerk to investigate the cost of emptying them.
111.3 Councillor Allen has been in conversation with Alex Stephenson who put him in touch with a company that produces custom designed litter bins. These are galvanised bins on plinths surmounted by slats of oak. The cost of these including installation is about £300.
112. Correspondence.
Emailed copy of September edition project reduce e-newsletter NCC views requested on Concessionary Travel – Clerk responded that we did not want residents to loose any benefits that they already received.
Licence Act – statement of Policy NCC – definitive map and statement for Northamptonshire - Clerk to complete licence request.
Aon – increase in fidelity cover, this was agreed to be paid as it is a requirement of the Auditors.CVL systems – request for sales team to visit re security systems Pytchley PC re purchasing mobile VAS sign, thanked them for their offer but already sharing costs with Isham PCWBC –
Cost of Parish Council Elections 2011 Wendy Luck – confirming action fund grant of £200 – Councillor Timms thanked for the grant, unfortunately the grant was paid into Isham PC bank account and therefore a cheque will be raised by Isham but their next meeting is not until 23rd November.
Marilyn Richardson – re petition for extra councillor – Clerk to write to resource committee to request extra councillor due to growth of village and management of section 106 expenditure and increased workload.
Police – no reported crime in September RBS software demo available of packages Danny Moody Northants Calc Agm Limehouse – 2 consultations re Police Rural North updates
Kate Houlian – Information re Northants Gen Hospital consultation re becoming a Foundation Trust –
Councillor Miles to deal withRemembrance Day Wreaths available for donation of £20 as per previous years Councillors Rootham Miles and Waller should be able to attend service. There was discussion about re-using last years wreath, but this is always moved to the village hall to replace the one there
Police Authority –on line survey SLCC –
benefits of clerk becoming a member The council agreed to cover half of the cost of this.
113. Financial Matters.
113.1 The following accounts were approved for payment.
676 Orlingbury Village Hall rent £ 9.00
677 A-On fidelity cover increase £ 42.70
678 E-on electricity supply July – September £431.38
679 E-on electricity maintenance £126.56
680 A Mclaven salary £124.20
681 BDO Stoyhayward £364.25
it was noted that the BDO invoice had increased due to the fact that we have section 106 monies in reserve taking us over the next cost limit.
113.2 Clerk to liase with Councillor Rootham over spread sheet.
114. Planning applications and decisions.
114.1 WP/2010/0368 Land at Orlingbury Hall-Erection of a dwelling house within the curtilage of a listed building – no further information on this.
114.2 WP/2010/ 0364 – 16 Pytchley Road ground floor extension
Only comments that, materials should be in keeping with existing and kept on site during construction.
114.3 WP/2010/0405/F 24 Norlinton Close Detached double garage with storage loft
Comments as above.
115. Speedwatch
115.1 We are 2/3 through this session of Speedwatch.
115.2 The purchase of the speed sign is in progress and the licence application is being prepared by the Clerk. This can be applied retrospectively if we get the sign before the licence.
115. Village Hall Nothing to report.
116. Any Other Business
116.1 Clerk to contact Harpurs regarding the verge and hedge
116.2 The Leys has been marked out in yellow for road repairs
116.3 Three bollards to be placed on the grass outside Orlingbury Hall, where the hedge was.
116.4 Discussion took place on the need for a sign by the car parking opposite the church and how it could be enforced.
116.5 Copy of application for licence at Orlingbury Hall for information only.
117. Date of next meeting.
The date of the meeting is 25th November 2010
There being no other business the meeting closed at 9.30pm with thanks to those attending.
………………….. ………………………..
Chairman Date
Monday, October 11, 2010
Parish Council Minutes 9th September 2010
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
Thursday 9th September 2010
91. Present: Councillors Allen, (Chairman), Rootham, (Deputy), Miles, Rowlatt, Timms (Wellingborough Borough Council) and Clerk, there were no members of the public.
92. Apologies:
Were received and accepted from Councillors Norton, Waller and Watts.
93. Minutes of the meeting 15th July 2010 These were signed as a true and correct record.
94. Matters arising
94.1 Copies of the Annual Parish and Annual General Meeting minutes will go out with these minutes.
94.2 81.2 An agreed letter asking landowners to cut back trees and shrubs, was placed in the parish Council newsletter. Some landowners have already responded to this request The council will now contact specific landowners. Councillors Rootham and Allen will form a sub-committee and meet on 16th September to research the names of relevant landowners and prepare the letter.
94.3 81.3 The area cleared in Rectory Lane is again in need of trimming. The green team are to be be asked to strim or mow the area Councillor Miles to report back. The cost of hiring a stump grinder to remove outstanding tree stumps will also be researched.
94.4 81.4 The light on the corner of Norlinton Close and Harrowden Road remains on all the time.
94.5 81.5 Fly-tipping to be put agenda of next meeting
94.6 82.2 The following response was received from the Borough Council regarding the number of councillors :
There is no requirement in legislation that the number of councillorsshould be proportional to electorate size. From 13 February 2008 district councils have had responsibility forundertaking 'community governance reviews' which consider the electoralarrangements of each Parish. These include the size, boundaries, numberof Councillors etc. We are considering when to begin the next review andwe will let you know when this has been decided. Alternatively, a review can be triggered by a valid communitygovernance, petition which must meet the conditions stated in the Local Government and Public Involvement in Health Act 2007. Clerk is to find out how to make a community governance petition.
94.7 82.3 Newsletter produced with article promoting Parish Council Work and inviting interest from the community and Councillors consulted regarding commitment.
94.8 83.1 Trees overhanging on the Green:. The canopy.
3 councillors to meet and decide how to cut back the canopy without spoiling the trees. This to be done at 6.30 Thurs 30th September. 83.2 Trees overhanging the Green: Trees over hanging the road. The Clerk to communicate with the Street Doctor again and obtain quotes from Tree Surgeons.
94.9 86.1 Alex Stephenson to be asked to do something with regard to the Barn under section 77 of the Dangerous Buildings Act. Clerk to write and copy in Tim Lucy.
94.10 88.1 A further four people attended the Speedwatch training on.September 4th 201094.11 88.3 Councillor Timms was thanked for donating the cost of the Licence for the speed indicator sign. Councillor Timms was asked to sign our grant application and it is to be returned to the Borough.
95. Meeting of 15th August re planning issues
95.1 Attended by Councillors Allen, Rootham, Rowlatt and Norton. The supportive comments made on 6 Isham Road –were duly sent to the Borough Council.
96 Section 106 Developments
96.1 It was agreed that instead of the Clerk just reporting figures to the meeting a spread sheet would be produced showing income, expenditure and planned expenditure. This would be presented to the meeting in future.
96.2 Councillor Allen produced a document itemizing all Section 106 expenditure, as there is a need to provide a revised development plan for the Borough Council incorporating how the final part of the grant will be spent in order to obtain this final £13050 of the section 106 monies.
96.3 The Highways component of the Section 106 to be used for the gateways has been approved by the Borough Council. Legal details regarding the relocation of speed signs further out and the exact location of these signs is to be finalised before work begins.
97. Correspondence.
97.1 BCW – S106 new procedures
97.2 NCC – mineral waste strategy has been adopted and is available to download
97.3 Rural Development plan – village community shop – There was discussion about the shop in Little Harrowden probably closing in the next six months, and its implications for Orlingbury.
97.4 Northants CALC AGM information 20th Oct 2010, Unfortunately no-one available to attend as this clashes with other councillor commitments.
97.5 NALC events bulletin
97.6 Crime report for August- none reported.
97.7 Northants fire service –home fires safety checks, Councillor Allen pointed out that this may be a feature of the forthcoming Emergency Group public meeting scheduled for October. 97.8 BCW – Parish forum 7/10/10 Councillor Rootham and the Clerk to attend.
97.9 NRHA – House available in Orlingbury, Clerk to prepare Advert to go into the Notice Board advising of availability and reminding that anyone interested in affordable housing should be on both the Borough’s register and that of the Housing Association.
97.10 NCC – rights of way map – this shows which officer is responsible for each area in the County.
97.11 WBC – building control slide show from meeting via email link; a copy from the meeting attended by Councillors Rootham and Rowlatt At the meeting they were advised that Kettering Borough Council will be outsourcing its Planning to Wellingborough Borough Council. They also learnt that Building Control Inspectors only inspect at ground level and then when the building is complete.
97.12 NALC – AGM & ‘Stand & Deliver’ campaign to promote local elections. 2 places provisionally booked for 14th September.
97.13 NCC emergency planning conference – Councillor Allen to attend, as on same day (7/10/10) as Parish Forum.97.14 NHS Northamptonshire AGM 23rd September – no one available to attend.
98. Financial Matters.
98.1 The following accounts were approved for payment.
669 P Allen –newsletter and distribution expenses £ 29.94
670 E-on elec supply £ 431.38
671 Bosworths car parking £ 350.00
672 E-ON elec maint £ 27.58
673 A Mclaven salary £ 248.40
674 Sywell Mowers £ 55.00
675 R Derry – allotment equipment £ 51.16
98.2 As part of the yearly council audit programme by the BDO the Auditor required further information on a number of issues. The Clerk’s response was read and explained to the meeting and a copy of the letter is on file. The subsequent alterations to the Annual Return were approved.
98.3 The empowerment grant from Councillor Bailey had been agreed and received and the 8.3monies, although shared with Isham Parish Council, since only one cheque for £2500 was sent, have been banked by the Orlingbury Parish Council pending payment for the shared Speed Indicator sign.
98.4 It was agreed new statement sheets will be produced in future for meetings including a separate sheet for 106 expenditure, and planned expenditure. Clerk to liase with Councillor Rootham over this.
98.5 Cheques to be signed by 2 councillors who will initial cheque stubs and sign and date invoices to verify that they have seen them. Every payment must have a written invoice, or other relevant paperwork, and be formally approved for payment by the Parish Council in advance.
98.6 Councillors Bailey and Timms were thanked for their contributions to the speed camera. There was discussion about batteries. Councillor Rootham was willing to be trained to maintain the sign etc. It was agreed to meet with representatives of Isham PC to discuss issues.
99. Recommendation of the Working Party Planning on Audit Procedures
99.1 Mr Richard Abrams had asked the Parish Council to investigate invoices with regard to servicing the mower. At the time, it was concluded that payments and invoice details were in order. Mr Abrams wrote again to request that the parish Council look into his original complaint with more rigour. A working party was set up to review this matter and Mr Abrams was advised of this. Councillor Rootham talked through the report arising from the working party’s deliberations.
99.2 Following more detailed investigation it was evident that the Parish Council had paid for 3 mowers to be serviced in 2008/9, one of which (housed in the same lock-up) was that belonging to the Parish Church. Three invoices including that for the Church Machine had been stapled together and paid for together. Previous invoices for earlier years were examined and it was determined that prior to this only Parish Council mowers had been paid for.
99.3 Arising from the working party’s investigations, the following proposals were agreed.1 No charge is to be made to St Mary’s Church for the error of 2008/9 for the servicing of the Lawn King Mower at a cost of £116.562 A written amendment is to be made at the foot of the Parish Council minutes of January 2009 which will explain that the original minute was incorrect and could cause the reader to draw an inaccurate conclusion, other than the correct one i.e. that the original complaint was based on the commitment by Mr & Mrs Abrams to maintain probity, openness and rigour in invoice payments of a public organisation3 A written apology will be sent to Mr Abrams explaining our findings and expressing our concerns that his original observations of November 2008 did not receive a written response.
100. Planning applications and decisions.
WP/2010/0368 Land at Orlingbury Hall-Erection of a dwelling house within the curtilage of a listed building
The Highways Authority has not yet commented on this application though issues related to the dangers of access to this site are well documented. Part of the application is dependant on work having been agreed in the past for a golf course club house on this site. The applicants express willingness to give up the permission for a golf course on the site, if this application is granted.
Following discussions it was agreed that the Parish Council should ask that the application is refused on the following grounds:
a)The application is outside village development envelope and an application on an adjacent property has recently, been refused for this reason. It was agreed to ask for a site viewing if the application is not automatically refused.
101. Village Hall Work has just been completed on the village hall.
102. Any Other Business
102.1 A letter had been received from Mrs Nora Hurst thanking us for the grant for the Oversixties.
102.2 There was recently, an organised event on The Green and the lack of rubbish bins had been noticeable, although it is recognised that provision for these have been made in the Section 106 development plan. There then followed discussion about disposal arrangements for grass cuttings from The Green. . It was agreed to explore this issue further and to find out costs and then discuss possible storage sites.
102.3 Dog Fouling on the footpath to Little Harrowden is again a problem. The Borough Dog Warden to be asked to monitor the situation but Cllr Timms said that any witnesses to fouling acts would have to make written statements and be able to provide absolute proof before any owners could be taken to court.
102.3 3 trees have been planted outside 6a and 8a Pytchley Road. These are on the highway. Clerk to write and ask the landowner to remove the trees as they are on the public highway.
103. Dates of next meetings.
The dates for the next few meetings are as follows, 21st October 2010, 25th November 2010, 6th January 2011 and 17th February 2011.
There being no other business the meeting closed at 9.50pm with thanks to those attending.
………………….. ………………………..
Chairman Date
Minutes of the Meeting held in the Village Hall on
Thursday 9th September 2010
91. Present: Councillors Allen, (Chairman), Rootham, (Deputy), Miles, Rowlatt, Timms (Wellingborough Borough Council) and Clerk, there were no members of the public.
92. Apologies:
Were received and accepted from Councillors Norton, Waller and Watts.
93. Minutes of the meeting 15th July 2010 These were signed as a true and correct record.
94. Matters arising
94.1 Copies of the Annual Parish and Annual General Meeting minutes will go out with these minutes.
94.2 81.2 An agreed letter asking landowners to cut back trees and shrubs, was placed in the parish Council newsletter. Some landowners have already responded to this request The council will now contact specific landowners. Councillors Rootham and Allen will form a sub-committee and meet on 16th September to research the names of relevant landowners and prepare the letter.
94.3 81.3 The area cleared in Rectory Lane is again in need of trimming. The green team are to be be asked to strim or mow the area Councillor Miles to report back. The cost of hiring a stump grinder to remove outstanding tree stumps will also be researched.
94.4 81.4 The light on the corner of Norlinton Close and Harrowden Road remains on all the time.
94.5 81.5 Fly-tipping to be put agenda of next meeting
94.6 82.2 The following response was received from the Borough Council regarding the number of councillors :
There is no requirement in legislation that the number of councillorsshould be proportional to electorate size. From 13 February 2008 district councils have had responsibility forundertaking 'community governance reviews' which consider the electoralarrangements of each Parish. These include the size, boundaries, numberof Councillors etc. We are considering when to begin the next review andwe will let you know when this has been decided. Alternatively, a review can be triggered by a valid communitygovernance, petition which must meet the conditions stated in the Local Government and Public Involvement in Health Act 2007. Clerk is to find out how to make a community governance petition.
94.7 82.3 Newsletter produced with article promoting Parish Council Work and inviting interest from the community and Councillors consulted regarding commitment.
94.8 83.1 Trees overhanging on the Green:. The canopy.
3 councillors to meet and decide how to cut back the canopy without spoiling the trees. This to be done at 6.30 Thurs 30th September. 83.2 Trees overhanging the Green: Trees over hanging the road. The Clerk to communicate with the Street Doctor again and obtain quotes from Tree Surgeons.
94.9 86.1 Alex Stephenson to be asked to do something with regard to the Barn under section 77 of the Dangerous Buildings Act. Clerk to write and copy in Tim Lucy.
94.10 88.1 A further four people attended the Speedwatch training on.September 4th 201094.11 88.3 Councillor Timms was thanked for donating the cost of the Licence for the speed indicator sign. Councillor Timms was asked to sign our grant application and it is to be returned to the Borough.
95. Meeting of 15th August re planning issues
95.1 Attended by Councillors Allen, Rootham, Rowlatt and Norton. The supportive comments made on 6 Isham Road –were duly sent to the Borough Council.
96 Section 106 Developments
96.1 It was agreed that instead of the Clerk just reporting figures to the meeting a spread sheet would be produced showing income, expenditure and planned expenditure. This would be presented to the meeting in future.
96.2 Councillor Allen produced a document itemizing all Section 106 expenditure, as there is a need to provide a revised development plan for the Borough Council incorporating how the final part of the grant will be spent in order to obtain this final £13050 of the section 106 monies.
96.3 The Highways component of the Section 106 to be used for the gateways has been approved by the Borough Council. Legal details regarding the relocation of speed signs further out and the exact location of these signs is to be finalised before work begins.
97. Correspondence.
97.1 BCW – S106 new procedures
97.2 NCC – mineral waste strategy has been adopted and is available to download
97.3 Rural Development plan – village community shop – There was discussion about the shop in Little Harrowden probably closing in the next six months, and its implications for Orlingbury.
97.4 Northants CALC AGM information 20th Oct 2010, Unfortunately no-one available to attend as this clashes with other councillor commitments.
97.5 NALC events bulletin
97.6 Crime report for August- none reported.
97.7 Northants fire service –home fires safety checks, Councillor Allen pointed out that this may be a feature of the forthcoming Emergency Group public meeting scheduled for October. 97.8 BCW – Parish forum 7/10/10 Councillor Rootham and the Clerk to attend.
97.9 NRHA – House available in Orlingbury, Clerk to prepare Advert to go into the Notice Board advising of availability and reminding that anyone interested in affordable housing should be on both the Borough’s register and that of the Housing Association.
97.10 NCC – rights of way map – this shows which officer is responsible for each area in the County.
97.11 WBC – building control slide show from meeting via email link; a copy from the meeting attended by Councillors Rootham and Rowlatt At the meeting they were advised that Kettering Borough Council will be outsourcing its Planning to Wellingborough Borough Council. They also learnt that Building Control Inspectors only inspect at ground level and then when the building is complete.
97.12 NALC – AGM & ‘Stand & Deliver’ campaign to promote local elections. 2 places provisionally booked for 14th September.
97.13 NCC emergency planning conference – Councillor Allen to attend, as on same day (7/10/10) as Parish Forum.97.14 NHS Northamptonshire AGM 23rd September – no one available to attend.
98. Financial Matters.
98.1 The following accounts were approved for payment.
669 P Allen –newsletter and distribution expenses £ 29.94
670 E-on elec supply £ 431.38
671 Bosworths car parking £ 350.00
672 E-ON elec maint £ 27.58
673 A Mclaven salary £ 248.40
674 Sywell Mowers £ 55.00
675 R Derry – allotment equipment £ 51.16
98.2 As part of the yearly council audit programme by the BDO the Auditor required further information on a number of issues. The Clerk’s response was read and explained to the meeting and a copy of the letter is on file. The subsequent alterations to the Annual Return were approved.
98.3 The empowerment grant from Councillor Bailey had been agreed and received and the 8.3monies, although shared with Isham Parish Council, since only one cheque for £2500 was sent, have been banked by the Orlingbury Parish Council pending payment for the shared Speed Indicator sign.
98.4 It was agreed new statement sheets will be produced in future for meetings including a separate sheet for 106 expenditure, and planned expenditure. Clerk to liase with Councillor Rootham over this.
98.5 Cheques to be signed by 2 councillors who will initial cheque stubs and sign and date invoices to verify that they have seen them. Every payment must have a written invoice, or other relevant paperwork, and be formally approved for payment by the Parish Council in advance.
98.6 Councillors Bailey and Timms were thanked for their contributions to the speed camera. There was discussion about batteries. Councillor Rootham was willing to be trained to maintain the sign etc. It was agreed to meet with representatives of Isham PC to discuss issues.
99. Recommendation of the Working Party Planning on Audit Procedures
99.1 Mr Richard Abrams had asked the Parish Council to investigate invoices with regard to servicing the mower. At the time, it was concluded that payments and invoice details were in order. Mr Abrams wrote again to request that the parish Council look into his original complaint with more rigour. A working party was set up to review this matter and Mr Abrams was advised of this. Councillor Rootham talked through the report arising from the working party’s deliberations.
99.2 Following more detailed investigation it was evident that the Parish Council had paid for 3 mowers to be serviced in 2008/9, one of which (housed in the same lock-up) was that belonging to the Parish Church. Three invoices including that for the Church Machine had been stapled together and paid for together. Previous invoices for earlier years were examined and it was determined that prior to this only Parish Council mowers had been paid for.
99.3 Arising from the working party’s investigations, the following proposals were agreed.1 No charge is to be made to St Mary’s Church for the error of 2008/9 for the servicing of the Lawn King Mower at a cost of £116.562 A written amendment is to be made at the foot of the Parish Council minutes of January 2009 which will explain that the original minute was incorrect and could cause the reader to draw an inaccurate conclusion, other than the correct one i.e. that the original complaint was based on the commitment by Mr & Mrs Abrams to maintain probity, openness and rigour in invoice payments of a public organisation3 A written apology will be sent to Mr Abrams explaining our findings and expressing our concerns that his original observations of November 2008 did not receive a written response.
100. Planning applications and decisions.
WP/2010/0368 Land at Orlingbury Hall-Erection of a dwelling house within the curtilage of a listed building
The Highways Authority has not yet commented on this application though issues related to the dangers of access to this site are well documented. Part of the application is dependant on work having been agreed in the past for a golf course club house on this site. The applicants express willingness to give up the permission for a golf course on the site, if this application is granted.
Following discussions it was agreed that the Parish Council should ask that the application is refused on the following grounds:
a)The application is outside village development envelope and an application on an adjacent property has recently, been refused for this reason. It was agreed to ask for a site viewing if the application is not automatically refused.
101. Village Hall Work has just been completed on the village hall.
102. Any Other Business
102.1 A letter had been received from Mrs Nora Hurst thanking us for the grant for the Oversixties.
102.2 There was recently, an organised event on The Green and the lack of rubbish bins had been noticeable, although it is recognised that provision for these have been made in the Section 106 development plan. There then followed discussion about disposal arrangements for grass cuttings from The Green. . It was agreed to explore this issue further and to find out costs and then discuss possible storage sites.
102.3 Dog Fouling on the footpath to Little Harrowden is again a problem. The Borough Dog Warden to be asked to monitor the situation but Cllr Timms said that any witnesses to fouling acts would have to make written statements and be able to provide absolute proof before any owners could be taken to court.
102.3 3 trees have been planted outside 6a and 8a Pytchley Road. These are on the highway. Clerk to write and ask the landowner to remove the trees as they are on the public highway.
103. Dates of next meetings.
The dates for the next few meetings are as follows, 21st October 2010, 25th November 2010, 6th January 2011 and 17th February 2011.
There being no other business the meeting closed at 9.50pm with thanks to those attending.
………………….. ………………………..
Chairman Date
Monday, August 9, 2010
Orlingbury Parish Council Minutes July 15th 2010
ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
15th July 2010
79. Present: Councillors Allen, (Chair) Rootham (Deputy), Miles, Waller, Timms (Wellingborough Borough Council) and Clerk, there were no members of the public.
80. Apologies: Were received and accepted from Councillors Norton, Rowlatt and Watts.
81. Minutes of 3rd and 17th June and matters arising.
81.1 These were both signed as a true and correct record.
81.2 70.1 The audit record of issues relating to trees and shrubs around the village will not be acted upon until after the next newsletter (70.4) is produced when a letter reminding landowners of responsibilities re. the upkeep and trimming of shrubs bordering footpaths and roads will be raised. If after reading this landowners have not responded to this general request to cut back overgrown hedgerows, they will be contacted in writing individually.
81.3 70.02 Bosworths have cut the vegetation back in Rectory Lane, but the tree stumps appear to be at ground level. Bosworths are to be asked to remove the stumps a couple of inches below ground level, so that there is no future obstruction to the mower.
81.4 75.1 All street lights should be re-checked and re-reported if still not working.
81.5 75.2 Fly tipping was omitted from this agenda but will be placed on the September agenda.
82. Promoting New Interest in the Parish Council
82.1 In order to make the Parish Council a going concern, each member is required to take an active role. Whilst it is appreciated that individual councillors have competing pressures of employment: absence or inability to share key responsibilities has, on occasions resulted in a small number of councillors taking on increasing work to enable work objectives to be accomplished.
Over recent years there have been many issues to address and the Council has made good progress. However, the future continued success of the Parish Council requires people in the community to express active interest, taking part in its work and refreshment of membership to enable a distribution and effective delegation of tasks.
It is felt the council membership should ideally, represent the whole community. It is necessary to pre-empt a possible shortage of councillors following the elections, which have to take place in 2011 (5th May) by promoting interest in the Council and enthusiasm in all age groups for standing as a member or taking part in the delegated work of a sub-committee. There was discussion about asking the pubic to join sub-committees, and encouraging attendance at meetings as observers. It was noted that newcomers to the village are sometimes apprehensive about getting involved and that they should be encouraged and supported to use expertise and knowledge.
82.2 The Clerk is to confirm how many councillors the Council is eligible to have, given the size of Orlingbury population.
82.3 It was agreed Councillor Allen would produce a newsletter asking villagers if they are interested in the work of the Parish Council, to come to the next meeting and to observe what goes on. He is also to write to all councillors asking, given the work load of the Parish Council if each can give a broad commitment to attend the schedule of the meetings for this council year. Councillor Rootham offered to assist with the writing of this newsletter.
83. Trees on the green
83.1 Councillor Miles had been approached by the green team who are concerned that the trees on The Green are very low. This presents a hazard to those using the mower to cut the green. A householder, who lives opposite The Green had received complaints from bus drivers who were unable to negotiate past overhanging branches when cars were parked outside her house.
83.2 Following discussion it was agreed that any trimming of trees on the Green should be sensitively and expertly undertaken to ensure that the appearance of the plants should not be compromised. It was agreed to ask Councillor Norton if he was willing to trim the trees on the green sympathetically to allow the mower to safely pass beneath..
83.3 The Highways Authority would be asked to cut the tree overhanging the highway. In the event of the Authority not agreeing to undertake this work, tenders would be obtained from reputable tree surgeons.
84. Section 106 Developments
84.1 Entrance to village signage and gateways and section 106 funding and promised match funding (Highways Department). A letter has been received from Mr Joe Hubbard (Acting Chief Executive, Wellingborough Borough Council), apologising for the delay in response to releasing funding to the Highways Authority. Unfortunately, due to a change in the financial rules, further written evidence was required by Wellingborough (the executors of funding from the Developers of Norlinton Close) of NCC Highways Authority. However, Mr Hubbard is anticipating the invoice being raised and funds being transferred. Wellingborough Borough Council are still awaiting formal confirmation of the occupation of the final property. Clerk to contact Alan Chapman regarding this.
84.2 Another £250 has been spent on clearing Rectory Lane, £75 each on 5 posts for the car parking areas.
84.3 There is still the sign, lectern, wastebaskets, fingerposts, and maintenance issues to be paid for. Councillor Rootham proposed and Councillor Miles seconded A development meeting to discuss and prepare a 7-10 year plan for maintenance, and allocation of monies to do this. All in favour.
85. Village Boundaries
85.1 A site specific proposals development plan document has been received from the Borough Council, this is asking for our comments regarding the village boundaries. We have already written to the Borough with our views on what we want to happen to the village boundary. The proposals concur with our earlier contributions though some suggestions for amendment are to forwarded to the Borough.
85.2 We agreed with the Wellingborough Council’s proposals, which reflect the Parish Council’s own early submission to the review. However, it was felt that one of the criteria for replacement dwellings was ambiguous, {we suggested that the area of land behind Orlingbury Hall be designated as an Environmentally Important Open Space, as well as Bad Saddle and Wythmail. We also felt that there was possibly not a flexible enough approach over sites for employment use, and the village was land poor}.
85.3 It was agreed to publish our criteria for Planning with respect to the village boundary and the building envelope in the next newsletter.
86. Correspondence
86.1. Rectory Lane Barn, Alex Stephenson had responded to our enquiry about the state of the barn, asking if we were concerned for safety reasons or aesthetic reasons. Clerk to respond we are concerned about Public safety.
86.2 Building control information and update session for councillors – this will take place on 17th August, Councillor Allen is attending, Councillor Waller would like to attend if there are spaces.
86.3 North Northamptonshire Rural Action Partnership – Funding Opportunities – Councillor Rootham to look into this as a way of protecting the dovecote.
87. Financial Matters
87.1 It was disappointing that the Auditor was not in attendance. The Clerk will invite her to attend the next meeting.
87.2 It was noted that the allotment income should be a separate strand in Parish Accounts. There was then a discussion of how the monies are split and allocated.
87.3 The strimmer had broken when Councillor Miles was using it to prepare for the village fete. The bill for repairs was £64.00 to mend the broken fuel pipe.
87.4 The following accounts were approved for payment.
664 E-on Electricity Maintenance £119.12
665 Village Hall Committee Rent April-June £ 24.00
666 Alison McLaven Salary £124.20
667 Sywell Mowers – strimmer repair £ 64.00
87.5 VAT recovered £1694.11
87.6 Current account £ 8587.85
Section 106 account £18075.39
88. Speedwatch
88.1 Training will take place again on 4th September. There are at least 3 more people willing to take part. Councillor Rowlatt is unable to help and Trish Robinson has agreed to assist Councillor Waller.
88.2 Councillors Waller and Allen met with the Clerk and Councillor Alan Curtis from Isham Parish Council, to facilitate a joint bid for funding of a speed sensor indicator. This will be shared between the two villages, and used in different locations. Councillor Bailey has been approached for a grant of £1250 from each village, the cost of the sign is approximately £2600.88.3 Councillor Timms is donating £400 in total towards the cost of licences for the above speed sensor indicator.
89. Village Hall
Nothing to report.
90. Any Other Business
90.1 Councillor Rootham has received a letter from Mr Richard Abrams concerning an incorrect Parish Council minute (January 09 6.5). It was agreed to set up a working party to investigate this and report back to the September meeting, as this was an issue of probity and accuracy. The meeting was set for 7pm on 12 August, comprising Councillor Miles, Chair of the Council at the time, Councillor Rootham, Councillor Rowlatt, Councillor Allen and the Clerk.
90.2 Councillor Miles had received an email from Peter Robinson regarding the poor quality of Broadband in the village. Following discussion it was felt this was a matter the Council would support emerging pressure groups in rectifying, but that this matter was not the direct responsibility of the Council. A note could be put in the newsletter asking for people interested in lobbying for better Broadband facilities.
90.3 A copy of the Annual Parish Meeting and Annual General Meeting minutes to go out to Councillors, with the copy of these mins. There being no other business the meeting closed with thanks to those attending at 9.40 pm
Chairman Date
Minutes of the Meeting held in the Village Hall on
15th July 2010
79. Present: Councillors Allen, (Chair) Rootham (Deputy), Miles, Waller, Timms (Wellingborough Borough Council) and Clerk, there were no members of the public.
80. Apologies: Were received and accepted from Councillors Norton, Rowlatt and Watts.
81. Minutes of 3rd and 17th June and matters arising.
81.1 These were both signed as a true and correct record.
81.2 70.1 The audit record of issues relating to trees and shrubs around the village will not be acted upon until after the next newsletter (70.4) is produced when a letter reminding landowners of responsibilities re. the upkeep and trimming of shrubs bordering footpaths and roads will be raised. If after reading this landowners have not responded to this general request to cut back overgrown hedgerows, they will be contacted in writing individually.
81.3 70.02 Bosworths have cut the vegetation back in Rectory Lane, but the tree stumps appear to be at ground level. Bosworths are to be asked to remove the stumps a couple of inches below ground level, so that there is no future obstruction to the mower.
81.4 75.1 All street lights should be re-checked and re-reported if still not working.
81.5 75.2 Fly tipping was omitted from this agenda but will be placed on the September agenda.
82. Promoting New Interest in the Parish Council
82.1 In order to make the Parish Council a going concern, each member is required to take an active role. Whilst it is appreciated that individual councillors have competing pressures of employment: absence or inability to share key responsibilities has, on occasions resulted in a small number of councillors taking on increasing work to enable work objectives to be accomplished.
Over recent years there have been many issues to address and the Council has made good progress. However, the future continued success of the Parish Council requires people in the community to express active interest, taking part in its work and refreshment of membership to enable a distribution and effective delegation of tasks.
It is felt the council membership should ideally, represent the whole community. It is necessary to pre-empt a possible shortage of councillors following the elections, which have to take place in 2011 (5th May) by promoting interest in the Council and enthusiasm in all age groups for standing as a member or taking part in the delegated work of a sub-committee. There was discussion about asking the pubic to join sub-committees, and encouraging attendance at meetings as observers. It was noted that newcomers to the village are sometimes apprehensive about getting involved and that they should be encouraged and supported to use expertise and knowledge.
82.2 The Clerk is to confirm how many councillors the Council is eligible to have, given the size of Orlingbury population.
82.3 It was agreed Councillor Allen would produce a newsletter asking villagers if they are interested in the work of the Parish Council, to come to the next meeting and to observe what goes on. He is also to write to all councillors asking, given the work load of the Parish Council if each can give a broad commitment to attend the schedule of the meetings for this council year. Councillor Rootham offered to assist with the writing of this newsletter.
83. Trees on the green
83.1 Councillor Miles had been approached by the green team who are concerned that the trees on The Green are very low. This presents a hazard to those using the mower to cut the green. A householder, who lives opposite The Green had received complaints from bus drivers who were unable to negotiate past overhanging branches when cars were parked outside her house.
83.2 Following discussion it was agreed that any trimming of trees on the Green should be sensitively and expertly undertaken to ensure that the appearance of the plants should not be compromised. It was agreed to ask Councillor Norton if he was willing to trim the trees on the green sympathetically to allow the mower to safely pass beneath..
83.3 The Highways Authority would be asked to cut the tree overhanging the highway. In the event of the Authority not agreeing to undertake this work, tenders would be obtained from reputable tree surgeons.
84. Section 106 Developments
84.1 Entrance to village signage and gateways and section 106 funding and promised match funding (Highways Department). A letter has been received from Mr Joe Hubbard (Acting Chief Executive, Wellingborough Borough Council), apologising for the delay in response to releasing funding to the Highways Authority. Unfortunately, due to a change in the financial rules, further written evidence was required by Wellingborough (the executors of funding from the Developers of Norlinton Close) of NCC Highways Authority. However, Mr Hubbard is anticipating the invoice being raised and funds being transferred. Wellingborough Borough Council are still awaiting formal confirmation of the occupation of the final property. Clerk to contact Alan Chapman regarding this.
84.2 Another £250 has been spent on clearing Rectory Lane, £75 each on 5 posts for the car parking areas.
84.3 There is still the sign, lectern, wastebaskets, fingerposts, and maintenance issues to be paid for. Councillor Rootham proposed and Councillor Miles seconded A development meeting to discuss and prepare a 7-10 year plan for maintenance, and allocation of monies to do this. All in favour.
85. Village Boundaries
85.1 A site specific proposals development plan document has been received from the Borough Council, this is asking for our comments regarding the village boundaries. We have already written to the Borough with our views on what we want to happen to the village boundary. The proposals concur with our earlier contributions though some suggestions for amendment are to forwarded to the Borough.
85.2 We agreed with the Wellingborough Council’s proposals, which reflect the Parish Council’s own early submission to the review. However, it was felt that one of the criteria for replacement dwellings was ambiguous, {we suggested that the area of land behind Orlingbury Hall be designated as an Environmentally Important Open Space, as well as Bad Saddle and Wythmail. We also felt that there was possibly not a flexible enough approach over sites for employment use, and the village was land poor}.
85.3 It was agreed to publish our criteria for Planning with respect to the village boundary and the building envelope in the next newsletter.
86. Correspondence
86.1. Rectory Lane Barn, Alex Stephenson had responded to our enquiry about the state of the barn, asking if we were concerned for safety reasons or aesthetic reasons. Clerk to respond we are concerned about Public safety.
86.2 Building control information and update session for councillors – this will take place on 17th August, Councillor Allen is attending, Councillor Waller would like to attend if there are spaces.
86.3 North Northamptonshire Rural Action Partnership – Funding Opportunities – Councillor Rootham to look into this as a way of protecting the dovecote.
87. Financial Matters
87.1 It was disappointing that the Auditor was not in attendance. The Clerk will invite her to attend the next meeting.
87.2 It was noted that the allotment income should be a separate strand in Parish Accounts. There was then a discussion of how the monies are split and allocated.
87.3 The strimmer had broken when Councillor Miles was using it to prepare for the village fete. The bill for repairs was £64.00 to mend the broken fuel pipe.
87.4 The following accounts were approved for payment.
664 E-on Electricity Maintenance £119.12
665 Village Hall Committee Rent April-June £ 24.00
666 Alison McLaven Salary £124.20
667 Sywell Mowers – strimmer repair £ 64.00
87.5 VAT recovered £1694.11
87.6 Current account £ 8587.85
Section 106 account £18075.39
88. Speedwatch
88.1 Training will take place again on 4th September. There are at least 3 more people willing to take part. Councillor Rowlatt is unable to help and Trish Robinson has agreed to assist Councillor Waller.
88.2 Councillors Waller and Allen met with the Clerk and Councillor Alan Curtis from Isham Parish Council, to facilitate a joint bid for funding of a speed sensor indicator. This will be shared between the two villages, and used in different locations. Councillor Bailey has been approached for a grant of £1250 from each village, the cost of the sign is approximately £2600.88.3 Councillor Timms is donating £400 in total towards the cost of licences for the above speed sensor indicator.
89. Village Hall
Nothing to report.
90. Any Other Business
90.1 Councillor Rootham has received a letter from Mr Richard Abrams concerning an incorrect Parish Council minute (January 09 6.5). It was agreed to set up a working party to investigate this and report back to the September meeting, as this was an issue of probity and accuracy. The meeting was set for 7pm on 12 August, comprising Councillor Miles, Chair of the Council at the time, Councillor Rootham, Councillor Rowlatt, Councillor Allen and the Clerk.
90.2 Councillor Miles had received an email from Peter Robinson regarding the poor quality of Broadband in the village. Following discussion it was felt this was a matter the Council would support emerging pressure groups in rectifying, but that this matter was not the direct responsibility of the Council. A note could be put in the newsletter asking for people interested in lobbying for better Broadband facilities.
90.3 A copy of the Annual Parish Meeting and Annual General Meeting minutes to go out to Councillors, with the copy of these mins. There being no other business the meeting closed with thanks to those attending at 9.40 pm
Chairman Date
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