Parish Council Minutes 7th January 2010

ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the Village Hall on
7th January 2010

01. Present: Councillors Allen, (Chair) Rootham (Deputy), Miles, Norton, Rowlett, Waller and Clerk plus Trish Robinson, Megan Campbell, Karen Powles and Deborah Williams as members of the public.

02. Apologies: Were received and accepted from Councillor Watts and Councillor Timms (Borough).

03. Police Forum: The Chairman informed those present that the Police often attended our meetings and PC Hayley Lythgoe had been expected this evening. (An apology for absence had subsequently been received but not until after the meeting).

04.Planning

04.01 WP/2009/0479/F Councillor Norton Declared an interest in this matter
During an open session members of the public raised their concerns over the application which included:
i) an inaccuracy of describing the barn to be demolished as redundant whereas it was still in use for machinery storage and livestock shelter.
ii) increased traffic movements along Norlinton Close which was already
congested through cars being parked on verges due to the shortage of parking spaces at the houses. Comment was made that problems arising from historical permissions was not a planning issue.
iii) the dangers of these extra vehicle movements at the junction with Harrowden Road.
iv) ability of utilities to cope with the extra requirements

Councillor discussions centred on these concerns plus that the new properties be in keeping with other developments in the vicinity, did not impinge on light space and privacy of neighbouring properties and that over development of the site was a prevailing concern. A site meeting would be requested when residents could put there concerns direct to
Members of the Planning Committee.

04.02 Review of village boundaries Wellingborough Borough Council had completed the first stage of their consultations with the findings broadly in line with our recommendations not to change the village envelope. It was noted that the grounds of Orlingbury Hall were outside the planning boundary.

05.Minutes of the meeting 12th November 2009 and matters arising.

05.01 After adding Councillor Waller and removing Councillor Watts as present the minutes were signed as a true and correct record. This was proposed by Councillor Rootham, seconded by Councillor Norton and carried unanimously.

05.02 121.3 A metal bench will be sited at the top of the field below Lammas Close once Mr Reynolds’ estate manager has agreed the location with the footpaths and byways authority.

05.03 Planning Application WP/2009/0024 – Clerk to chase the response to the Appeal.

05.04 128.1 The concrete block is still restricting the bridle way. Councillor Rowlatt to pursue.

05.05 128.3 The leaves were removed immediately by the Borough

06. Speed watch

06.01 and 06.03 The signs are in place but one on The Green needed to be relocated to Northampton Road (as promised by the Highways department).The sign had served a useful function as a mount for equipment to monitor the volume of traffic. It should be moved soon.

06.02 The Speed-watch training starts on 30th January with the programme beginning on 14th February on alternate weeks over a six week period. It will take place for approximately an hour a day at a different time each day. The September training is on the 4th and it is hoped that different volunteers will be available, the programme will take place from late September/early October.

06.04 We had applied for funding for battery operated portable signs but although the grant was approved the Borough no-growth budget had resulted in funding being frozen. Due to savings made on the Section 106 expenditure we could now possibly afford to buy the equipment ourselves. This would be discussed with other development work at the next Development Working Party Meeting.

07. Emergency Plan

07.01 The St John First Aid training was going ahead on 16th January and was being funded from the Fete Committee Special Fund.

07.02 Local farmers are on standby to help clear the highways but was difficult without the right equipment.

07.03 The grit bins that were both full had been emptied within the first fall of snow. The grit was for use on the immediate local road area, not residents private driveways and footpaths a concern also expressed by the NCC Highways department. A note to this effect will be placed in the Parish Newsletter. It was agreed that we continue to lobby for 2 more bins.

08. Section 106 monies

08.01 A separate account of finances is to be produced for each meeting.

08.02 The car parking space opposite the church has been completed with all adjoining householders giving their approval. It will be necessary to place low posts around the parking area to ensure that vehicles do not use the grassed area.

08.03 The 4 seats and the bollards have been placed on The Green as agreed in the Section 106 project plan and as stated in the November Newsletter.

08.04 Young people will be invited to discuss the next six months development issues.

08.05 Work on the village gateways and integral signs etc should start in April, along with the reseeding of the parked area

08.06 There was discussion as to whether or not the Parish Council should actively take back the margins of the highway. It was agreed to write to Highways and ask them to solve the problem.

08.07 It was agreed to reconvene the development working group to determine what areas should next be addressed.

09. Financial Matters

09.01 – Councillor Rootham proposed, Councillor Norton seconded and the meeting unanimously carried that the precept for 2010/2011 be increased by 3% to £7122.09.02 The following accounts were approved for payment.
642 Bosworths £7350.00
643 EON – electricity maintenance £116.59
644 A McLaven – 2 months salary £248.40
645 P Allen – leaflet print/delivery £ 6.00

It was agreed to write to thank Bosworth’s for the work they have done, and also to give our condolences following the death of John Bosworth.

10. Village Maintenance

10.01 Leo Plant at Highways had been energetic in recording our concerns and had started well with pavement repair work in Pytchley Road and around The Green. There were still outstanding issues that needed to be addressed; notably the removal of bushes and installation of pavement outside the Hall.

11. Proposed Development Plan

11.01 It was agreed to raise the issue of a new Parish Plan for the next 3 years when the Development Working Party next meet. Recommendations would be presented to the next meeting of the Parish Council.

11.02 It was agreed to continue to emphasise the Priority of “Improving Communications” in the next three-year plan.

11.04 It was agreed to discuss future priorities for the Parish Council at the Annual Parish Meeting.

12. Correspondence

12.01 Local Works – campaigning to implement the Sustainable Communities Act.
Information

12.02 North Northamptonshire Joint Planning Unit – Rural Workshop. Information.

12.03 CPRE – ‘Stop the Drop’ campaign – high visibility jackets were available on request to do litter picking between April 9th and 18th. Clerk to make further enquiries.
12.04 MGSWP Parish satisfaction questionnaire to be completed by Councillor Allen.

12.05 NCC – small works advising that a short length of footway in the vicinity of Taggies Yard will be carried out during January/February

12.06 Rod Derry letter re. how the Blog is progressing, Clerk to write and thank him for his work. It was also noted that Andy Gosling is moving forward with the website.

12.07 The rest of the correspondence was passed among the councillors.

13. Village Hall
Nothing to report

14.Any other business

14.01 It was further noted that the Borough would require a regular report where we are with the Section 106 spending.

14.02 It was noted that the Police require a closed meeting to discuss operational matters, before the meeting is opened to the Public. It was agreed to do this before the next meeting.

14.03 Next meeting will be on 4th February 2010 at 7.30pm in the village hall.

There being no further business the meeting closed with thanks from the Chair to those attending.

Chairman ………………….. Date …………………..
Chairman Date

Parish Council Minutes 12th November 2009

ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the village hall on 12th November 2009

UNAPPROVED/DRAFT

119.Present: Councillors Allen, (Chair) Rootham Deputy, Miles, Norton, Rowlett, Watts and Councillor Timms (Borough), and Clerk .

120.Apologies: Councillor Watts was not present-he tendered his apologies.

121.Minutes of the meeting 15th October and matters arising.

121.1 The minutes were signed as a true and correct record.

121.2 An item, following a discussion with the Dog Warden, was placed in the magazine. The Dog Warden had been in contact with the Clerk and has put new signs up in the village and suggested that we report all problems to him as they will be “taken seriously”.

121.3 106.7 Mr D Reynolds has agreed to the seat being located alongside the footpath near Lammas Spinney and his estate manager will be contacting re. details.

121.4 118.2 Thanks were given to those councillors who attended the Remembrance Day Service.

121.5 118.3 The faulty street lamp has been repaired.

121.6 Any other matters arising dealt with under agenda items.

122. Developments , Progress Reports and Actions

122.1 The first 2/3rds of the section 106 monies (£29,100) has been received and NCC Highways are in receipt of £6,500 for traffic calming.

122.2 We have received a positive note from Joe Hubbard (Deputy Chief Executive WBC) in relation to the grant for portable speed sensors. The application has progressed through the first stage. However, all new bids are now in abeyance, due to a full review of the capital programme and the Borough’s zero increased budget for the next fiscal year. We should be notified within the next 2 weeks if we have been successful this year or if the funding has been deferred.

122.3 Helen Howard (our Highways Officer representative) has written to confirm match funding the £6,500 for gateways, new integral village signs and traffic calming features i.e. for the total sum of £13,000.

122.4 2 cheques have also been received; £500 from the Waendel Walkers Association and £500 from a walker who wishes to remain anonymous. We have paid £19.95 for a brass plaque which has been fitted.

122.5 It was agreed to write to thank donors .Councillor Bailey who awarded an empowerment grant for the notice board project, should also be formally thanked and advised that his donation has empowered the Council to generate extra funding.

122.6 A meeting was held between Councillors Allen, Rootham, Rowlett, the Clerk and Helen Howard. We were advised that legal expenses have been moved in- house by the County Council. This has helped cut costs towards moving speed limit signs in the village.

122.7 P.C. McQuade came to the village and met with Councillors Allen, Waller and Rowlett. They walked the village to see where the community speed watch team should be positioned. The positions for Speed Watch operations and sensor/monitoring instruments are strictly, governed by the road safety of operators and motorists and the limitations of instruments.

There is a recording box positioned on the temporary Speed Check post on the Green. This monitors the speed and flow of traffic as well as giving a visual warning. The speed check sign was scheduled to be moved to Northampton Road. This has been deferred until the speed sensor and monitoring device has collected sufficient data.

There are 40 volunteers for the speed watch training. The first round of training begins in January.

122.7.1Mr Leo Plant from MGWSP met with Councillor Allen, to discuss previous delayed response to agreed repairs and pruning. He agreed the following improvements and maintenance:

a) Shrubs and roots at the junction of Isham/Harrowden Road (outside the Hall), will be removed and the area re-seeded with grass. This area was noted as a safety issue, by Mr Plant and also P.C. McQuade. However, the scheduled paved area will be postponed until there is positive legal advice on the safety of this measure.

b) The footpath and paving i) at the Church on the Pytchley Road and ii)outside the last house on the Isham Road (on the Right hand side) will be patched where, it is judged by the Highways Department, there is a danger to pedestrians.

c) The footpath by the Old School House and phone box are priority patching areas.

d) A failure by BT to instate part of the footpath at the Leys and Isham Road junction will be referred to BT.
e) Overgrown verges and hedgerows at the splay on the Isham Road right corner has been referred to the Environment Officer as a hazard.

f) An additional grit bin will be placed at the junction of Rectory Lane and Isham Road.g) Pruning of the tree by the telegraph pole in the Leys has been passed to the environment officer.

g) Illegal access points on Isham Road have been recorded by Mr Plant and reported to Kerry Palmer.
h) The pavement outside 5 the Leys will be repaired.

All village pavements are recommended for resurfacing in the next three years but currently, only those areas that are deemed to be unsafe will be repaired.

122.8 The Development Group met on the 30th October to address the details of the costed 106 related improvement plan now that funding strands had been agreed. The group confirmed the focus of the first round of improvements and, in view of additional funding strands and match funding, what was required in terms of additional areas for development. The group resolved that:
· A separate balance sheet should be kept to keep a clear track of the development funding and expenditure.
· At the April Annual Parish meeting time should be set aside to further explain developments and the funding and to publicise achievements.
· Additional features should include Street lighting at the edge of the village, litter bins, extending the paving to the left of the notice board as a site for the information lectern.
· The location of the centre of village sign was also discussed as were issues of additional maintenance around the village.
· A good newsletter was agreed to promote new developments. This has since been produced and sent to every household.

122.9 Work on the Village Green and car park opposite the church is to begin next week.

123. Future Development

123.1 A review of progress shows that the majority of priorities on the Parish Council Plan have been successfully, achieved. Items which had been hitherto marked as amber i.e. “movement slow” have now changed to green i.e. completed. It is expected that all developments will have been achieved or commenced by the end of the financial year.

123.2 The next Parish Plan will continue to refine communications by further, involving the community. It is hoped that the resolution of 106 related issues will see the road clear to a less crowded agenda for development.

123.3 The idea of a Pocket Park and a pathway alongside the road to Harrowden were floated as a possible development foci for the coming year but these were rejected, for the reasons agreed in 106 deliberations i.e. issues related to the lack of available land in and around the village.

123.4 There are concerns regarding the width of verges, particularly, on the Harrowden Road approach to the village. It was agreed to endeavour to, year by year, cut back hedges and to incrementally increase the size of the verges.

124. Correspondence

124.1 Letter from BCW regarding affordable housing. It was agreed that their representative attend our next meeting, and meanwhile, for the clerk to research how many “affordable” houses there are in the village.

124.2 Police next consultation meeting 10th December, Councillors Waller and/or Rowlett to attend.

125. Financial MattersThe following accounts were approved for payment.

635 Northants Acre – subscription £ 34.00

636 E-on Maintenance £ 36.39
637 E-on supply £422.20
638 Village Hall rent £ 21.60
639 P Allen – per invoice £ 29.94
640 Royal British Legion £ 20.00
641 A McLaven – salary £124.00

126. Planning applications and decisions

126.1 WP/2009/0411/F – Extension to Barn, Taggies Yard. -Councillor Norton declared and interest. There were no objections.

126.2 Decisions – WP/2009/0319F – house adjacent to 43 Norlinton Close, following site visit – development granted, with conditions including access to be from Norlinton Close with shared private drive.WP/2009/0298/F – stables Taggies Yard, refused, but the Parish Council have since reviewed a re-submission received via WBC.

126.3 Access to Harrowden Road from properties adjacent to Harrowden Road with restricted access to the same.

Norlinton Close is the principal access for these properties, and residents have assured Councillor Allen that they are very aware of safety issues relating to the Harrowden Road access and therefore, use the Norlinton Close access as directed. They point out that occasionally, the access is blocked, either by parked cars or wheelie bins.

Arising from these concerns Councillors resolved that access to Norlinton Close for these householders should, at all time be unobstructed.

Councillors also discussed the issue of cars parking on the Harrowden Road highway in front of the properties in Norlinton Close. This was contrary to road safety and to owner and tenant agreements.

Following discussion it was agreed to write to all Harrowden Road/ Norlinton Close residents reminding them to park at the rear of dwellings and to avoid obstructing access.

127 Village Hall£3,500 has been spent on the building, repairs and decoration.

128 Any other business

128.1 The Isham Road bridle way has now been blocked with a concrete block Councillor Rowlett has spoken to the Enforcement Officer who will speak to the land owner and advise installation of either a central post or gate providing regulation width access for pedestrians and horses.

128.2 Councillors Waller & Rowlett will attend the safety forum on 14th Jan. Orlingbury were not mentioned at the previous meeting as we have no problems. The forum is focusing on Anti-social behaviour in Finedon.

128.3 The leaves outside the village hall and at5 the Rectory Lane Road junction are causing problems. The Borough will be asked to remove them.

The next meeting will be on 7th January 2010 at 7.30 in the village hall, it was also agreed to change the date of the Annual Parish Meeting to 15th April 2010, the meeting finished at 9.30pm.

Councillor Rowlett gave thanks to Councillor Allen on behalf of all the Councillors for all work done by him on the Section 106 matters.………………….. …………………..
Chairman Date

Parish Council Minutes 15/10/09

ORLINGBURY PARISH COUNCIL
Minutes of the Meeting held in the village hall on
15th October 2009

104.Present: Councillors Allen, (Chair) Rootham Deputy, Miles, Rowlett and Watts.

105.Apologies: Councillors Allen and Waller sent their apologies, which were accepted.

106. Minutes of the meeting 3rd September and matters arising.

106.1 The minutes were signed as a true and correct record.

106.2 94.3 Councillor Allen is concerned that there is further delay in the response of the N.C.C Highways Department and its representative. He has arranged a meeting with Helen Howard on 20th October at 2pm to review the works that need to be done and the 106 joint plan.

106.3 94.4 The Clerk to contact further the dog warden and ask why still no response. Councillor Miles to put an article in the Parish Newsletter.

106.4 94.7 Councillor Allen is in regular contact with the PCEG and there will be continued close involvement of the PC in future developments.

106.5 94.1 The Clerk to check through the minutes as there are now concerns that the access restriction applies only to 19 Norlinton Close and not the other two properties. It was agreed in future any detailed planning outcomes and conditions should be minuted.

106.6 94.6 Anyone undertaking first aid on behalf of the Parish Council in an emergency is covered by our public liability.

106.7 97.1 The farmer still has to be contacted, about siting the seat. On rechecking her emails the clerk noted that highways have no objection as long as the landowner does not object. There is no mention of planning permission being needed.

107.Minutes of 17th September and Matters arising

107.1 These were signed as a true and correct record, after correcting the date. It was noted that this was not on the agenda and future agendas will read minutes of previous meetings.

108. 106 Monies – highways traffic calming, recreation and leisure components.

108.1 A copy of the letter sent to highways advising £6500 to be released for the traffic calming and gateway feature. Also 2/3 of the 106 monies (£26,100) are being collected from the developer. Alan Chapman (WBC) has requested a detailed analysis of the expenditure. Councillor Allen will be working on this in the next few days. The meeting on 20th with Helen Howard will work on how to dovetail the £6,500 with the £26,100, and the obligation the financial obligation Highways have re replacement costs of existing signs.

108.2 There is a need to set up a development committee with the power to give focus to the 106 developments. A small group with the knowledge and understanding of the village and the plan. Councillors Rootham, Rowlett and Allen will get together to meet and be ready to present recommendations at the next meeting. This was agreed to take place during the week commencing 26th October.

109. Progress re WBC capital grant for portable speed sensors.Councillor Allen spoke to Joe Hubbard re a Capital Grant for portable speed sensors, A grant for £6,700 should be available to us. A detailed and costed proposal been filed with WBCV and Councillor Allen will continue to pursue this. There was a discussion regarding the maintenance and up keep of sensors and charging of batteries, the cost of which has been applied for.

110. Emergency Plan – training and fundingThe fete committee and have agreed to pay for all of the first aid training. Gillian Walton is recruiting people for this and the 8 should start their training between November and January.

111. Speedwatch – training of volunteers.A letter from Councillor Waller advised that training will take place in January. There is a list of volunteers who will be contacted. The actual speed watch will take place over the six weeks from 14th February 2010 and 28th March 2010, Orlingbury having the 1st, 3rd and 5th week Isham the other weeks.

112. Village development

112.1 The progress report on Development Plan issues shows most objectives have been accomplished. The vital issues outstanding rest on a) improvements pending the section 106 monies (which have now been awarded) and b) Highways improvements, repairs and pruning as yet incomplete. The meeting on the 20th is pivotal. Priorities for the coming year will focus on a small manageable list of things to be done, with more community involvement. Achievements should be promoted further at the Annual Meeting.112.2 Emerging concerns. It was noted that trees on the highway had been damaged, by cutting. Following discussion it was agreed:
1. A notice be placed in the next Parish Magazine reminding villagers that any cutting of trees and bushes in public village spaces may only be undertaken with the approval of the Parish Council.
2. A letter is to be sent to the householder(s) concerned asking why surgery took place and what they are going to do about rectifying matters.
3. A sub-group headed by Councillor Rootham, is to be established to review all trees and bushes in public village spaces and adjacent settings with a view to moving towards formal protection procedures. Councillors Allen and Rowlett to join committee

112.3 A note to put in the Parish Magazine, noting the damage done and advising that trees on the public highway should not be attended to by members of the public.

113. Youth Focus GroupThere are several young people interested and it is progressing.

114. Correspondence

114.1 BDO Stoyhayward -Annual Return completion statement expresses concerns about asset valuation and fidelity guarantee. It was agreed to update the asset valuation at the next return and to increase fidelity guarantee by £20,000.

114.2 BCW details of how to obtain the wreath for Remembrance Day.

114.3 Corby BC – details of their consultation document for site-specific developments.

114.4 NCC – wanting to adopt Norlinton Close.

114.5 Otelo – telecommunications Ombudsman – if we have not heard back from BT about our concerns with Broadband we can contact them again in 8 weeks (the last week in November)

114.6 Parish Forum Agenda

115. Financial MattersThe following accounts were approved for payment.

628 E-on Electricity supply £116.59
629 BDO Stoyhayward – annual return £138.00
630 P Allen – emerg & focus group expenses £ 42.04

631 A McLaven – salary & course expenses £130.20

632 P Allen – leaflet distribution (E.Brown) £ 20.00
633 Sywell Motors – mower maint £ 80.00

634 S Miles – petrol for mower £ 52.29

116. Planning applications and decisions

116.1Decisions 12th August WP/2009/0156/F – two storey front extension and relocation of front door 19 Norlinton Close- granted with conditions inc. the access to the existing property at no 18 Harrowden Road provided off Harrowden Road shall be used for emergency purposes only.

116.2 WP/2009/0376/F Erection of stables 2 Taggies Yard – Mr I NortonFollowing discussion it was agreed to ask that it is sufficiently far from residents, and only for private use.

116.3 Isham Road planning application.
Discussion took place over the handling of this matter as an anonymous letter had claimed the Parish Council was not fulfilling its role, as it was perceived by the writer. It is the Parish Council’s remit to make its observations without emotion and with precise reference to existing planning policy whilst taking all views into consideration as consultees. Councillor Rootham had spoken to a resident over the same matter and explained that the role of the Parish Council is to be dispassionate but incisive in planning matters. It is not the role of the Council to Object. The final decision rests with the Borough Council Planning Committee. It was felt that the Council had acted responsibly but that expectation was different to what our role actually is.

117 Village Hall

The AGM had taken place and Gwen Carter is now the Treasurer, Barry Rootham is Chair, and Cath Gosling the Secretary. Next week the under stage is to be painted and the floor sealed. The works outside are no further forward yet.

118 Any other business

118.1 The Allotments have two plots which are not being attended – the agreement allows for notice to be given if they have not been attended for 3 months – Clerk to write and give notice, then contact Rod Derry for the waiting list, which should in future be kept by the Clerk.

118.2 Remembrance Sunday – 8th November

118.3 lamp no 27 out Clerk to contact ABB

The next meeting will be on 12th November 2009 at 7.30 in the village hall, the meeting finished at 9.15pm.………………….. …………………..
Chairman Date

OPC Minutes of Thursday 13th August 2009.

ORLINGBURY PARISH COUNCIL

Minutes of the meeting held in the Village Hall on
Thursday 13th August 2009

79.Present: Cllrs Allen, (Chairman), Rootham (Deputy), Miles, Rowlett, Waller, Watts and Alison McLaven (Clerk), Gillian Walton. Special Constable Robinson and PCSO Amey-Heard

80.Apologies: Were received and accepted from Cllr Norton.81. Police Community Session

81 Police community session

81.1 Concerns were raised regarding cars parking on the footpath causing obstructions, the police will keep an eye on this, but it should be reported when it is happening so that they can come and see the situation for themselves. 03000111222is the telephone number to report crime if it is not regarded as an emergency.

81.2 More than154 signatures have so far been collected in support of speed watch. Over 40 people have agreed to take part in the project. Thanks were given to those who collected the signatures. Councillors Rowlett and Waller will work with PCSO Amey-Heard to organise the training of volunteers. The Clerk will contact our Insurance company re third party insurance for the speed check signs.

82. Minutes of meetings 2nd July 2009 The Minutes were approved as a true and correct record.

83. Matters arising

83.1 67.2 – A large Morrison’s lorry was reported to have travelled through the village and taken branches off several trees. HGV’s will be an agenda item at the next meeting It was noted that when reporting matters of HGV infringements, vehicle registration, date and time and the name of the company should be noted, and details passed to the police on 03000111222.

83.2 72.4 – The gate at Norlinton Close designated for emergency purposes, contrary to planning agreement appears to be in regular use. Clerk to write to the enforcement officer.

83.3 68 The Meeting between Councillor Timms, Local Authority Officer Mike Hayburn and the councillors was a welcome development but had not resulted in the resolution of a reported incident of fly tipping. Asbestos dumped on Northampton Road has still not been cleared. Clerk to write to Lyn Martin-Bennison expressing our disappointment.

83.4 We have been advised that the area outside Orlingbury Hall (previously cleared of obstructive bushes) will be filled in within the next few weeks. Clerk to contact Mark Gatlin regarding the removal of re-grown shrubs and tarmacing of the road.
83.5 The Clerk to contact the dog warden for more signs.

84 Progress on Emergency Planning (Gillian Walton)

84.1 Thanks were given to Gillian for chairing the group working on the emergency plan. The final plan is on file. Several points were made for discussion.

84.2 A first aid course has been suggested by St Johns Ambulance, they will do a course for £45 per person for a minimum of 10 people, Gillian has funding for 2 young people and suggested that the Parish Council pay for 8 other people. Councillor Rootham proposed and Councillor Watts seconded The Parish Council fund 8 people to get the first aid qualification and to keep the funding every 3 years so that there are always qualified people in the village. All in favour. It was noted that these costs should be kept in mind when setting the precept each year.

84.3 The St Johns Ambulance also recommend defibrillators which cost £800 including training costs, which are a further £80 per year. Following discussion it was agreed that Gillian would find out more information and the Clerk will check on insurance cover. The fete committee special fund may be able to help with costs.

84.4 Salt bins, it is the responsibility of Highways to fill the bins, we are in discussion with Dave Grindley regarding more bins.

84.5 Gillian will draft a letter for the village, a) inviting views b) advising on the Emergency plan purposes and needs c) proposed on-going support c)advising of young people’s input and d) first aid training.

84.6 Councillor Miles to put note in newsletter advising where copies of the plan can be obtained.

84.7 Clerk to chase little Harrowden contact details 84.8 Councillor Allen and Gillian will meet and finalise the PCEG group, which will be a combined group of Neighbourhood watch, Parish Councillors, and young people. Gillian and Ian Walpole will work on the constitution of the group.

85. Section 106 development funding – focus group for planning centre of village sign.

85.1 We have no further information Clerk to write to Lyn Martin-Bennison and ask what is happening and copy Joe Hubbard in.

85.2 A focus group of 13-19 year olds has been suggested to work on the design and location of the centre of village sign. Councillor Allen would like to start working on this as soon as possible, the group to have an older person as chair, and an observer who is CRB checked. All in favour of this.

86. Correspondence

86.1 The Community Panel meeting was attended by Councillor Miles, who felt that the meeting was not very useful. It was agreed that Councillors Rowlett and Waller would attend the next meeting on 22nd October.

86.2 Highways Annual Day Conference on Wed 9th Dec Councillors Allen and Rootham to attend.

86.3 Choice based lettings – Allocations Policy – Clerk to write that we agree with the draft letting policy and ask the number of lettings in Orlingbury.

86.4 BT – invitation to adopt red kiosk for £1 – bt will then remove the telephony. This was not regarded as helpful. The PC wish to retain it as a Telephone kiosk.

86.5 E-on inventory update

86.6 Mr Percival from the Waendel Walkers has offered a gift of £500 towards our seat. They have money to give to Parishes for seats that are of benefit, they will place a small brass plaque on the back of the seat. There is another £1000 on offer if we have attractive seats as part of our development plan. Councillor Waller proposed and Councillor Watts seconded we accept the gift All in favour. Councillor Allen will write to confirm our acceptance of this offer and thank them.

86.7 The village notice board. Seals had now been fitted on the new notice board to prevent rain damage . It was agreed that payment should be made to Bosworth’s.

86.8 Councillor Allen had met with Mr Steve Barber (Highways) regarding the speed check signs. It was agreed that the speed check sign on the green could be placed on Northampton Road. The purpose of posts is as a mounting for sensors for speed watch. A movable flashing speed sign can be purchase for £4000, it is battery operated. WBC want grant funding bids by 31st August we have to match fund. All in favour of Councillor Allen requesting extra funding.

87.Financial Matters
These will be dealt with at the next meeting

88.Planning
88.1 Tree removal. There is a request to remove the eucalyptus tree behind the Queens Arms, following discussion, Councillor Rowlett proposed it be left in place, there was no seconder. Councillor Miles proposed it be cut, Councillor Allen seconded 2 in favour 1 against and 3 abstainees. The proposal went forward.

88.2 WP/2009/0295/F erection of single garage 43 Norlinton Close. Clerk to write to Planning Officer requesting that the usual care and consideration be observed re safety of building vehicles during the erection of the garage.

88.3 Village boundary. Two meetings were held to determine what initial contribution could be made to the ongoing review of Village development lines.
It was felt that the Parish Council should endorse the current village policy line and associated policy re. village development. Councillor Rootham proposed and Councillor Rowlett seconded that this view be adopted as our current policy position and that Councillor Allen write and inform Mike Kilpin of this.

88.4 The 226 dwellings at Niort Way – Councillor Allen to write a note of concern regarding the affect of development on communication infrastructure and increase of traffic, and the unnecessary expansion onto open farm land.

89.Any Other Business
Councillor Rowlett raised concerns about carrying over items, it was felt that this was due to the amount of work needed to get through and should ease soon.It was agreed to make BT (Telephone & Broadband) and Village Maintenance items for the next agenda.
The lamp over the 30mph sign is still out

90.Date of the next meeting
The next meeting will be held on Thursday 3rd September 2009 in the village hall at 7.30pm.

There being no further business the meeting was closed at 9.15pm, with thanks from the Chair to those attending.

Chairman Date

Parish Council Minutes 02/07/09

ORLINGBURY PARISH COUNCIL

Minutes of the meeting held in the Village Hall on
Thursday 2nd July 2009

63. Present:

Cllrs Allen, (Chairman), Rootham (Deputy), Rowlett, Waller, Councillor Timms (Borough) and Alison McLaven (Clerk), Gillian Walton.

64. Apologies:

Were received and accepted from Cllr Miles.

65. Public Question Time:

There were no questions.

66. Minutes of meetings June 3rd and June 18th 2009

The Minutes of 3rd June were approved as a true and correct record, the meeting planned for 18th June did not take place as Councillor Allen was advised by the WBC Planning Officer that the planning application did not need a response within the 21 day period, as it would take longer to deal with. It should be noted that the application has now been designated invalid and a new application if made will be dealt with at that time.

67. Matters arising
67.1 The police surgery went well at the previous meeting. There will be a police surgery at the next meeting.

67.2 Councillor Rootham would like to put the issue of HGV’s violating the weight restrictions on the next agenda, this was agreed.

67.3 Councillor Timms was unable to meet the council request for an empowerment grant for additional grit bins. Discretionary funding does not permit spending on grit bins as the County Highways Department need to agree a site and should infact, provide and fill the bins. Clerk to email Dave Grindley to chase up previous emails with ref. to grit bins from Councillor Allen that have not been responded to.

67.4 52.5 There have been further formal complaints about the speed check area sign by the church, as it is a) sited on a conservation area b) has appeared in and therefore, spoiled wedding photographs and c) is a less appropriate site than Pytchley or Northampton Roads. In the absence of anyone claiming responsibility for siting the signs the Clerk to write to Highways, Borough and the Police and inform them it is our intention to move the signs to a different location 21 days from the date of the letter unless we are informed otherwise.

67.5 Councillor Allen had spoken to Mr Kilpin, Planning Officer regarding the unnecessarily, short time limit for planning applications created by the clerk often receiving applications up to a week later after the time of sending. Councillor Allen sought assurance that notification would be achieved promptly to enable considered responses within the 21 day time-frame. Mr Kilpin explained that the Planning Department would endeavour to ensure that applications were despatched early but also pointed out that the 21 day period was a minimum and if there were concerns relating to particular applications, Councillor Allen may contact Mike Kilpin with a view to extending the consultation period. Councillor Rootham asked if late letters to planning committee were given to planning hearings, Councillor Timms confirmed that the committee should be given them.

Councillor Timms will ask if it is possible for the plans to be emailed from the Borough so that more immediate scrutiny of applications may be achieved/

68. Councillor Timms
The North Ward officer, Mike Hayburn would be writing to the council to arrange a meeting to discuss what spending priorities could be met by WBC empowerment grant, Councillor Timms offered the possibly of waste bins, and dog waste bins. It was agreed that matters of grants should be discussed at a meeting on the 16th @ 6pm at the village hall.

69. Progress Report on Priority Plan

69.1 Emergency Plan – report by Gillian Walton
There had been a reasonable response to the request for volunteers to be involved in the focus group, approximately 10 people have become involved. They had met and a full report of the meeting is available from the Clerk. The emergency plan has been reviewed, with additional information contributed by Ian Walpole and others working with emergency plans. It was felt that 2 levels were required in the plan a) the PECG and b) a community support group.
All the volunteers had expressed willingness to be part of future emergency groups and would like to work on the plan further and bring back proposals to council for approval. It was recommended that all councillors be part of the PCEG.There are concerns about the medical contacts, Gillian will contact nominees to confirm that they are still registered, insured and wish to be on the list. The possibility of a) a first aid course for any interested villager, and b) supplying a defibrillator was discussed and it was agreed that these matters would be looked into. The Clerk will contact the Borough and County to ask broad questions about insurance cover for the use of tractors etc., giving the use of a chain saw as an example. It was agreed that Gillian would go back to the focus group with Council feedback. Then possibly a mini questionnaire would be devised to guage support and further guidance. Street wardens would administer this. The updated emergency plan would then be given to the 13th August meeting. Including Neighbourhood watch co-ordinators and involving young people was also discussed.Gillian was thanked for her hard work on the project.

70. Correspondence

70.1 NCC request for details of Highways Rep – Tree Wardens – Parish Path Wardens.

70.2 Governance Toolkit – this document has been updated and is available on a free download at http://www.scses.org.uk/public_file/filename/28/Parish_Toolkit_April_2009.doc

71.Financial Matters
71.1 The following accounts were approved for payment.

617 Orlingbury Village Hall – rent Jan – March 09 £ 27.0

618 E-On Electricity Maintenance £116.59619

Mrs A McLaven – salary £124.20620

Orlingbury Village Hall – rent April – June 09 £ 27.00
622 P Waller – for leaflet distribution (Welcome Pack) £10.00623

P Allen - for leaflet distribution ( Speed Watch Meeting) £10.00

71.2 Please note that cheque 621 was allocated to Bosworths for the Notice Board and surrounding area, there have been teething problems with water getting into the new Notice Board, following discussion Councillor Allen will contact them and we will either pay excluding the Notice Board costs or wait and pay in full on completion after discussion.

72.Planning
72.1 Site visit Isham Road – This application has been refused as it is outside the village envelope.

72.2 During the site visit Mike Kilpin mentioned that there is a review of village envelopes in the County. Further enquiry by the chairman (with Ms Bateman Planning Department) revealed the following:
“We are currently reviewing the existing Village Policy Lines as part of our work on the Site Specific Proposals Development Plan Document. This document once adopted will replace the Local Plan. We are currently hoping to have a version available for consultation in Nov 2009….. Consultation would be invited in November and further consultation in July 2010 with the results taking effect in 2011.”

72.3 Notwithstanding, it was agreed to hold a meeting of councillors to address issues related to this review of guidelines. The meeting would follow that with Mr Hayburn and Councillor Timms on 16th July. The Clerk will provide copies of the village map and policies with date issued to councillors as soon as possible.

72.4 Norlinton Close – following an email from the WBC Planning Department confirming that access for site development and future use of the site would only be achieved through Norlinton Close and that the Harrowden Road entrance was for emergency use only, the request for a site viewing was withdrawn. In view of the hazards presented by this entrance, it was agreed to monitor future use to verify compliance.

73. Section 106 monies
A letter has been received from Alan Chapman at the Borough Council, advising that proceedings have been taken against the developer to recover the monies due. As the council records do not have the final dwelling occupied, they are only claiming for the first two tranches. All monies have been index linked. He also confirmed that our development costings have been approved as an appropriate spending of the monies, The County Highways Department will have close involvement on road signs and gateway features. A copy of the letter has gone to Helen Howard at the County Highways Department. He will advise as soon as any monies are received.

74.Priority 3 development funding

74.1 Focus Groups – Councillor Allen gave out an information sheet for all councillors regarding a Youth focus group of 13 to 19 year olds. This will be discussed at the next meeting.

75.Notice Board

75.1 It has been agreed that the Old Notice Board needs refurbishing and that this will be done once it has been resited outside the village hall. Half the Board will be contact details for hall users and the other side will advertise events in the hall.

75.2 The resiting of the seat is to be discussed and we will be advised of the new site.

76. Village Hall

76.1 The village hall is to be completely redecorated in August.

77.Any Other Business
There was no other business

78. Date of the next meeting
The next meeting will be held on Thursday 13th August 2009 in the village hall at 7.30pm.

There being no further business the meeting was closed at 10.00 pm, with thanks from the Chair to those attending.

Chairman Date

Minutes of PC meeting June 3rd 2009

ORLINGBURY PARISH COUNCIL
Minutes of the meeting held in the Village Hall on
Wednesday 3rd June 2009

48 Present: Councillors Allen (Chairman), Miles, Rowlatt, Waller, Charlotte Cook, Rod Derry, PC Lee PCSO Amey-Head and Mrs McLaven (Clerk)

49 Apologies: Councillor Rootham and Councillor Timms sent their apologies which were accepted.

50 Police Surgery:

50.1 PCSO Lynette Amey- Head advised the meeting that the meeting with PC Macavoy, regarding speed issues, was going ahead next month. He would talk for half an hour and then take questions. Concerns were raised that there was a need to reassure the public that any exercise would not become a vigilante situation, and that those involved need not use the speed gun. There would always be a group of people using the gun, no one will be alone.

51 Public Question Time:

51.1 Rod Derry asked what had happened when Councillor Miles stepped down and Councillor Allen took over as chair, as in the minutes he had seen it appeared as a fait accomplit. The Clerk advised it was minuted in a separate meeting, where Councillor Miles stepped down due to other commitments, Councillor Allen was then nominated and voted as Chair, The new chair had thanked Councillor Miles for his work as Chair of the Council. Communication was again discussed, as all minutes should have been available. Mr Derry then congratulated the new chair and thanked the previous one.

52 Comment from the Police.

52.1 PC Lee advised that the community police have been concentrating on Police watch and will concentrate on interaction with the community later, but they will attend neighbourhood watch meetings, which are taking place 2-3 monthly.

52.3 PCSO Amey-Head has made a note of all our meeting dates and will do her best to attend. The council was asked to give prior notification if possible of any specific problems they need dealing with.

52.4 A previous issue of markings on a private lawn and on the little green were raised. These had not been recorded as a crime, but appropriate advice has been given by the police.

52.5 The speed check signs on the village green have been investigated by PCSO Amey-Heard, but it has not been discovered who installed them, She suggested it may have been highways, but when councillors had questioned highways, they too denied knowledge of the signs. The chairperson questioned the logic of the location.

52.6 Charlotte Cook (Neighbourhood watch) thanked both the old and new Chairpersons for working together with Neighbourhood watch.

53 DRAFT Minutes of meeting 6th May 2009 and matters arising.

53.1 The original minutes prepared by Councillor Allen had been amended to reflect the tone of the minutes re recommendations, and therefore, the words “seek assurance” had been changed to “register concern”.

53.2 A site viewing has been arranged on 9th June at 2.10pm Councillors Allen, Rowlatt and Waller are able attend and as many other councillors as possible

53.3 Councillor Watts name was corrected from Councillor White.

53.4 Councillor Rowlatt proposed and Councillor Miles seconded that the minutes be signed as a true and correct record. All were in favour.

54 Minutes of meeting 7th May 2009 and matters arising.

54.1 Councillor Rowlatt proposed and Councillor Miles seconded that the minutes be signed as a true and correct record, all in favour.

54.2 – 37.1 Councillor Timms was not in attendance so could not be asked about funding for grit bins, but Helen Howard and Mark Gatling had advised Councillor Allen to contact Dave Grindley at the County Council. He had done this but no response had yet been received.

54.3 37.4 Councillor Allen had not yet been able to speak to Andy Gosling about the web site, but discussion on communication would take place later in the meeting.

54.4 37.5 Alan Chapman (WBC) had emailed NCC Highways to advise (re sect. 106) that the developer had been invoiced and that if payment not received soon then legal action would be taken. No response had been received from Joe Hubbard, to either Councillor Allen’s emails and the Clerk’s letter.

54.5 44.1 Gillian Walton had accepted the lead role with the PCEG, it was agreed to wait until she held her meeting to discuss details e.g. that no nurses are available, only first aiders.

55 Minutes of meeting 28th May.

Councillor Rowlatt proposed and Councillor Miles seconded that the minutes be signed as a true and correct record, all in favour.

56 Future conduct of meetings and agendas.

56.1 The council have now doubled the number of meetings. It is intended to close the meetings by 9pm, this should allow the council to focus and prioritise, and anything not dealt with should roll forward to the next meeting.

56.2The council needs to celebrate what it has achieved and record its progress.

56.3 The development plan has been in progress for 2 years and we need to see how far we have got towards declared targets. There have been items generated extra to the plan. The council has to be aware of not extending the expectations of the public. The involvement of village sub-groups is imperative.

56.4 The council should be aware of dealing with time sensitive issues promptly.

57 Progress on priority plan

57.1 All Councillors had a copy of the priority plan, which had been recently updated to show what had been achieved.

57.2 Priority 1 “Communication”,
Councillor Rootham was to report on Priority 1 “Communication”, but unfortunately, he was unable to attend the meeting and therefore, this item will be discussed at the next meeting.

57.3 Communication with the Borough Council is slowly improving, a file of all letters and their responses is being kept.

57.4 Gillian Walton has agreed to take on take on the key role with the emergency plan and all the village have been asked to be part of the focus group.

57.5 The Clerk and Councillor Allen to collaborate on a letter to the Borough showing our concerns about time limits on planning, although a recent meeting had been achieved in 3 days, we should not have to work on such small time limits.

57.6 Councillor Waller advised the meeting that the welcome pack was updated before the Annual Parish Meeting. There were now more changes, it was agreed Councillor Waller and Councillor Allen would update the pack and then mail shot the village, also placing a copy in the Notice board, after this the pack will be updated yearly.

57.7 Councillor Waller proposed and Councillor Rowlatt seconded a summary of the minutes to be placed in the parish magazine. This followed discussion of what should appear in the magazine, as it now is a benefice magazine reaching Pytchley, Little Harrowden and Great Harrowden as well as Orlingbury. Councillor Miles will organise this.

57.8 Priority 2 “Roads and Footpaths”.
Councillor Rowlatt will liase the Clerk regarding the response from Highways regarding roads and pathways, There are a range of positive responses from Highways which will lead to requests being addressed. This resulted from a further meeting with Helen Howard (Highways) and Mark Gatling (MGSWP).

57.9 Charlotte Cook advised the meeting of progress within Neighbourhood watch reiterating about the speed meeting, and residents concerns about repercussions. She was thanked for all the work done for the community.

57.10 Priority 4 “Allotments”.
Rod Derry advised the meeting that the allotments were a success story. The old plots having been re-divided into 12 with well defined and maintained paths. The Borough Council having provided 6 bins for water storage. He is trying to find someone to start a website for the allotments. A good gardening community was developing. He was thanked for all his work done.

57.11 A letter has been received regarding the 15ft boundary line. Councillor Miles and the Clerk to liase with a response to clarify that the line is straight down.

58 Financial Matters

58.1 The accounts were agreed and the Annual Report signed.

58.2 It was agreed to update the asset register.

58.3 The following accounts were agreed for payment.

613 Mrs D Sisman – audit fees £70.00

614 Smartwater signs £48.00

615 P Allen expenses £64.02

616 Village hall rent £56.70*

* the Clerk and Councillor Allen to liase on a letter showing the council’s disapproval as this payment relates to old invoices including one never received and one for which the cheque previously issued had never been cashed.

59 Correspondence.

A letter from the County asking for information regarding the empowerment grant. To be responded to by Councillor Allen

60 Priority 3 “Development funding” and associated empowerment grant

60.1 Helen Howard had contacted Councillor Allen and advised him that proposed speed limit changes need planning permission. She was told to go ahead and do what was necessary.

60.2 The empowerment grant from Councillor Bailey has been used and a good job done by Bosworths (see 57.12 above).

60.3 The old notice board now needs to be relocated, it was thought a good idea to site it either outside the front of the village hall towards the dovecote or on the left of the village hall, it was agreed to wait for the village hall committee to meet and discuss their wishes.

60.4 The old seat also needs re-siting this will be an agenda item at the next meeting.

61 The date of the next meeting

This will be Thursday 2nd July at 7.30pm in the village hall.

62 There being no further business the Chairman closed the meeting at 9.10 pm, with thanks to those attending.

Chairman Date

Minutes of Parish Council 7th May 2009

ORLINGBURY PARISH COUNCIL

Minutes of the meeting held in the Village Hall on
Thursday 7th May 2009

34.Apologies: Were received and accepted from Cllrs Norton, and Waller.

35. Public Question Time

A question was asked regarding the proposed planning application that had been dealt with at a meeting held the previous evening: “If it is approved can 25% of development costs be claimed as Section 106 monies?” The Clerk was aware of a threshold before Section 106 can be claimed, and has confirmed that this is 10 properties. There was discussion that if the density of housing on the site increased the issue would be revisited. The conclusions reached at the previous meeting were outlined i.e. Safety concerns, infrastructure concerns and the development being outside the village envelope. It was also noted that a site visit had been requested.

Concerns were raised regarding the vandalising of residents’ lawns, with graffiti. It was agreed to monitor the situation, and noted that the Police and Neighbourhood Watch were both aware of the situation. Councillor Miles advised the meeting that there should be a Police attendance to the meeting (PCSO 7119 Lynette Amey- Head, arrived 15 minutes later).

36. Minutes of meetings 5th March 2009

These were approved as a true and correct record

37. Matters arising

37.1 Grit bins – Councillor Timms was approached regarding the money he has available as a grant, and he agreed to look into the matter.

37.2 Helen Howard from the County Council is coming on 14th May at 9.30 to review what has not yet been done, Councillors Allen and Rowlatt will accompany her but any other available Councillors can also attend.

37.3 Smart Water – it was agreed to make flyers to deliver to the village to make them aware of the fact there is still some available. Councillor Allen will make the flyers and Councillor Rowlatt will deliver them. Councillors Rootham and Allen will be putting up the signs next week.

37.4 Website – no progress as yet, Councillor Allen to ask if we can have access to the site to populate it, Councillor Rootham will help if this is possible.

37.5 Section 106 Money – Clerk to write to Joe Hubbard, Councillor Timms will speak to him, as he appears confident about the situation, but nothing is apparently happening.

38. Police Matters

38.1 PCSO Amey- Heard has contacted PC 384 McQuade, who would like to attend a meeting to discuss speed cameras and other speed issues. Councillor Allen and PSCO Amey-Heard will liaise on this and then produce a flyer, incorporating the Smart Water information and PSCO Amey-Heard will help distribute them.

38.2 Crime Statistics, 1 Criminal Damage, 1 Criminal Damage to a vehicle and vandalism to grass.

38.3 It was asked who put up the Speed Check area Notices as they have been sited in the wrong place, PCSO Amey-Heard was not aware of them, but would enquire and find out if they can be resited.

38.4 Quad Bikes are a problem that the Police are aware of, and they will seize all bikes that are being used illegally, Quad Bikes are not allowed on the public highway unless they have an MOT, are insured and taxed, nor are they allowed on Bridle Ways.



39. Correspondence

39.1 NCC – Amenity Weight Restrictions (7.5t) – Countywide Awareness Campaign. Clerk to respond that we would like to be considered for this scheme.

39.2 Wellingborough Partnership – Annual Conference 8th June 2009, no one available to attend.

39.3 MGWSP – request for contact details of local farmers to help in adverse weather conditions, this will be discussed later under the emergency plan.

39.4 Reopening of the Orlingbury Outreach Service Post Office commencing 6th April.

39.5 Planning Aid – Section 106 training event. It was felt we are too far down the line with our Section 106 development for this to be useful.

39.6 The rest of the correspondence was circulated amongst the Councillors.

40.Financial Matters

40.1 The Annual Report has been received and a meeting needs to be held before 30th June to approve the accounts and sign the Annual Report. It was agreed to hold this on 3rd June 2009.

40.2 The following accounts were approved for payment.

605 E-on – electricity supply £421.52
606 Orlingbury Village Hall £ 35.10
607 E-on – elec maintenance £ 116.59
608 Allianz – Insurance £521.72
609 NCALC – subs £120.52
610 Clerk salary £248.40
611 smartwater signs £ 48.00
612 Pages – mower maint £390.17

24 Reports from external meetings attended

24.1 Councillor Allen had attended a highways meeting, this explained about a new computerised, communication system, which prioritises concerns. . There will now be 4 officers each representing an area. Helen Howard is our representative, and she appears to be very keen and has agreed to walk the village with councillors again.

For the NCC Highways department, work with Orlingbury have slipped hugely. The Highways group appears to be in crisis following of unusually bad weather in January.

25.Planning

25.1 April Decision – WP/2009/0038/F – 11 The Leys, single storey extensions and alterations – granted.

25.2 Re. the village boundary/envelope; Councillor Timms confirmed that the structure plan is being looked at, and being renamed, there will be a review of village envelopes but this will not be published until all villages have been reviewed.

26.Spending Empowerment Grant

This is underway, a discussion followed; a final report will be made at the next meeting.

27.Emergency Planning

27.1 The plan was read by all councillors in attendance. It was agreed the members of the Parish Council Emergency Group PCEG, would be Councillors Miles, and Rootham and Gillian Walton if she was prepared to accept a lead role.

27.2 The Road Responsibilities to be confirmed.

27.3 It was agreed to keep the contact Doctors to either practising or recently retired.

27.4 Nurses and first aiders to be asked if they are prepared to be on the list

27.5 With regard to farmers/builders willing to help. MGWSP to be asked for clarification, what equipment needed, whether insurance required and ask if payment/expenses will be paid. Also if there is a 24/7 contact number.

27.6 Emergency group training agreed to encourage the community to work as a team and a role for a co-ordinator to help the elderly.

27.7 An audit for water pumps/generations/emergency survival packs/ water/blankets and storage and accommodation. It was noted that there are no toilet facilities in the church. Clerk to check what is needed.

27.8 A small planning group to set up a volunteer meeting on 18th June 2009

31.Village Hall

31.1 It was noted that comments had been made at the Annual Parish Meeting regarding the steps. There was discussion on health and safety and public liability, the need for independent inspections etc.

31.2 The Parish Council can nominate someone to be on the committee.

32 Any other business

32.2 The Clerk is still working on the Freedom of Information model and will have to meet with Councillor Allen to finalise matters.

32.3 The Clerk to contact highways about pavements and weeds on pavements on the Pytchley Road and outside Orlingbury Hall.

32.4 The lamp over the 30mph is still out. Clerk to report again.

32.5 Communications – Councillor Rootham was concerned about the lack of communication between the Borough, the County and ourselves, especially in light of a traffic survey the County have carried, with out informing us. It was noted that the Clerk had not brought the letters written to the meeting as previously agreed, but that this would now happen.

32.6 There was concern that due to the amount of work needed to be done by the council and the number of items on the agenda that it would be better to have monthly meetings, but they must aim to finish at 9pm and 9.30pm would be the latest time to end.

33 Dates of the next meetings.

3rd June 2009, 2nd July 2009, 13th August 2009, 3rd September 2009, 15th October 2009, 12th November 2009, 7th January 2010, 4th February 2010, 4th March 2010,

Annual Parish Meeting, 1st April 2010, 22nd April 2010, Annual General Meeting, 6th May 2009.

The emergency plan PCEG meeting would take place on the 18th June.

There being no further business the meeting was closed at 10.00 pm, with thanks from the Chair to those attending.



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Chairman Date